Ok, we get it, you’re a busy person, and everybody on your team is busy, too.
But have you ever stopped to wonder if you (and your team) are using your time effectively?
The sad truth is that most of us aren’t very good at task management. In fact, statistically speaking, about 10 cents on every dollar is wasted because of poor task management. So, what can you do to boost performance and better manage your task list?
You’ve probably already guessed it—because you clicked it—but just for fun, we’ll spell it out for you anyway: task management software.
With good online task management software, you and your team should be able to streamline important tasks, automate mind-numbing processes, and improve communication across your business. But if you need help navigating through the different options, functionalities, and features, we’re here to help find the right fit for you.
What is task management?
Task management is the process of managing, prioritizing, and ensuring tasks are completed on time.
It’s an integral part of project management, where you deal with the granular, practical division of labor.
What is task management software?
Task management software automates the complex manual process of managing an individual or team’s task list.
Task management differs from project management in that project management refers to the specific framework followed to complete a project from start to finish.
By comparison, task management is the act of prioritizing and completing specific activities, (which may not necessarily be related to a project).
But why is task management more complex than it seems?
- Task completion is often dependent on the successful conclusion of other related tasks (we call that a “dependency” in the biz).
- Larger tasks may also have multiple associated sub-tasks or sub-items, which other people may be responsible for.
- Multiple tasks may need to be delegated or worked on collaboratively with fellow team members.
- Tasks may be recurring or may bear repeating at some point in the future.
- Tasks are often tied to specific deadlines and may have a predetermined timeline to adhere to.
So yeah, task management is a requirement.
With all these moving parts, is it any wonder that an automated task management software solution was developed?
What is the best way to keep track of tasks?
Okay, so we’ve made it clear that task management is VERY important. So, what is arguably the best way to keep track of tasks?
We believe it’s task management software!
Why use task management software?
We all know time is money, right? Well, if your team is super unorganized, that means tasks are going to take longer — and cost more — to tick off your task list.
According to researchers at PMI, 66% of companies using task management software completed projects within their original budget, compared to 47% of businesses operating without a project management tool.
So, exactly how can your team expect to benefit from task management software? There are loads of positives here, but let’s just stick with the basics for now:
1. Eliminate manual tasks
Task management software can help you to automate just about every type of boring, recurring task, set different priority levels, and check the status of multiple projects in real-time. That frees you up to focus on the more important stuff.
Your team will be thanking you, too. After all, who likes to waste hours a day on admin and busy work?
2. Improve collaboration and communication
According to a 2019 survey, 80% of US workers said they felt stress because of ineffective company communication – leading 63% of employees to want to quit their job as a result.
Sound familiar? A task management solution enables you to collaborate remotely in real-time. You’ll be able to assign tasks, keep teammates in the loop, and deliver feedback ASAP.
3. Track your progress
Ever felt like you’re the last person to know when something gets done? There’s an app for that.A task management application gives you a constant, high-level overview of every task that every member of your team is working on at any given time.
That makes task tracking super easy so that you’re always up-to-date on project progress.
What makes task management software great?
Ok, so we’ve covered why you need task management software, but that doesn’t mean that every off-the-shelf software is the right fit for you.
What sort of functionality and features should you be looking for?
Every task management app comes with its own set of bells, whistles, pros, and cons.
That being said, you really shouldn’t be wasting your time looking at any task management solution without the following core features.
Ease of use
Let’s face it: every member of your team has something that makes them special, but chances are, not all of them are tech wizards.
That’s why you should be looking for task management software that’s easy to use and adopt across your whole company — from the newly-hired 23-year old dev to the 78-year old board member. This is one of the most important qualities to look for in any new software because employee pushback is detrimental for the entire company.
Speaking of easy, you can literally set up an entire team on monday.com in 5 steps (sorry, not sorry).
A good online task management tool has also got to be customizable.
No two teams are alike, and so why should your task manager be exactly the same as everybody else’s?
You should be looking for an app that can scale as your team grows and integrate existing work apps that you’re already using. The best task management software should also come with team, project-type, and industry-specific templates specifically designed to fit any occasion.
You’re probably an awesome manager with a super smart team — but even the Avengers need help sometimes, right? That’s why you should only be looking for a task management tool with fast and reliable customer support.
There are plenty of great platforms out there, but before you set up an account you should make sure the platform you’re choosing has got your back. For example, monday.com offers 24/7 personalized support within an hour.
What is the best task management software?
Let’s break it down into 3 main categories:
- Best overall
- Best free
- Best for small teams
Best overall task management software in our humble opinion: monday.com
If you’re looking for the best all-rounder where task managers are concerned, we’d love to introduce you to monday.com! Sure, we’re a little biased, but that doesn’t mean we’re wrong…
Given the need for task management tools with a vast range of features, it makes sense to start with the most complete task management software type out there: a Work OS.
What is a Work OS?
A work operating system (Work OS) is a cloud-based software platform where teams build custom workflow apps. It allows teams to plan, run, and track processes, projects, and everyday work.
A Work OS is geared for organizations of all sizes and across all functions of the organization. It provides the flexibility to build and adapt to any workflow, project or process.
A Work OS becomes a digital workspace within an organization: its building blocks can be assembled into apps that manage any kind of work. It collects information from external tools, helps teams communicate about items within the context of the work happening, and places all workflows in one place. This creates a centralized home for all work.
monday.com Work OS offers plenty of features including:
- 8 visual workflow options including Kanban board, Gantt chart, map, and more
- Over 40 integrations with other apps
- Form sharing and collaboration with team members and clients
- Automations to streamline multiple tasks
- Time tracking capabilities
- Hundreds of templates to match every team, sector, or project you can imagine
Ready to learn more? Find out why monday.com is the perfect task management platform for your team.
How to make the best choice for your team
Let’s not kid ourselves, here: there are a lot of task management solutions out there. So, how are you supposed to sift through that never-ending sea of solutions to find the perfect tool for your team?
1. Come up with a wish list
Remember all those task management functions we talked about earlier? Some are more important than others, but a lot of software features are downright essential.
To make the best choice for your team, ask your coworkers what key feature they’d find useful, how it’s going to be used, and what kinds of apps your task manager needs to integrate with (have we already mentioned monday.com includes 40+ integrations?)
You can then use that wish list to match your team to the perfect task manager.
2. Ask questions
You should always shop around and think carefully before jumping on board with a new task management tool. An important aspect of shopping around is asking questions.
Use that wish list we’ve talked about and get in touch with task management providers to ask them for more information.
For example, if you want flexible templates, don’t just skim through a brochure and sign on the dotted line. Read up on exactly what that task management tool can offer and why templates are important.
Like this one, which helps you and your team organize your day-to-day tasks:
More important still, get in touch if you can’t find the answers you’re looking for. Here at monday.com, we’re not just here to sell you stuff. We want to help you find what works for you – so if you’re not sure, just ask.
What are you waiting for?
Poor task management and resource management of complex projects can cost your business loads of time, money, and human resources. Choose a tool that will supercharge your work management to help level your team up in prioritizing tasks.
Try monday.com for free, we’ve got the ease of use, customization abilities, and customer support you need, plus a zillion other features that will make your life easy.
Create the project plans of your dreams, no credit card required!