100+ best project management software for 2023

Let us introduce you to our extensive research and reviews on project management software. Search or skim our list to quickly understand each software’s pros, cons, pricing, and if we recommend it for small businesses, mid-sized ones, or enterprises.

How to choose project management software?

When choosing project management software for your team, there are several factors to consider. Some common factors that teams and companies focus on are ease-of-use, scalability, reporting, security, and pricing. The rest depends on your unique team needs and may require you to try out different systems before finding one your team loves.

To make it easier to narrow down and find the software that best suits your business, we’ve looked at over 100 different project management software and compared them according to the following metrics:

1. Range of project management features
2. Reporting capabilities
3. Quality of support
4. Security
5. Price

If all criteria were met, a 3-star score was attributed, if partial criteria were met, 2 stars were given, and if minimum or no information was provided, 1 star or n/a was assigned.

Read on to learn which software can manage your projects best.

Top 3 project management software for 2023

Given the need for project management software with a vast range of features, it makes sense to start with our top picks for the most complete project management software and tools. These software ranked the highest when we looked at project management capabilities, reporting, support, security and price.

1. monday.com

monday.com is a Work Operating System (Work OS) designed to help teams work without limits when it comes to project and task management. monday PMO work management offers a user-friendly and intuitive interface with a range of customizable features that cater to the specific collaboration and communication needs of any team across industries.

Top features of monday.com:

1. Gantt charts
monday.com Gantt chart view allows you to create task dependencies and update task owners and due dates with ease.

2. Workflow builder
Choose from 100s of pre-made automation recipes or create your own custom ones to create workflows that sync integrations, people, and more.

3. Time Tracking
Unlike most project management software, monday.com has a native Time Tracking Column.

Pros:

• Best-in-class customer support
• AI features
• Excellent mobile app for on-the-go project management

Cons:

• You might need to upgrade plans to get certain features
• No viewing options for non-users

Pricing: $16/user/month with annual plan. Free plan available.

Why customers love monday.com:

• Trustradius: 8.5 out of 10, Voted in 2023: best features set, relationship and value
• G2: 4.7 out of 5 , Voted in 2023: Leader in over 18 categories
• Capterra: 4.6 out of 5 , Shortlisted in 2023 in over 8 software categories

2. GoodDay Work

GoodDay is a work management platform with support for Kanban and other Agile and Lean methods.

Features:

• Kanban layout supports sub-projects, swimlanes, and more
• Task table and list layout to make task creating and assignment easier
• Special past-due and priority views for managers to help them keep projects on schedule

Pricing: $7/user with annual plan. Free plan available.

3. nTask

nTask is a Gantt chart-based project management tool with a solid free plan for smaller teams.

Features:

• Gantt chart, task list, and calendar views, with Kanban boards
• Issue tracking and management to optimize workflows
• Risk management to mitigate impact on tasks and team members

Pricing: $8/user with annual plan. No free plan.

Best for small businesses

Managing a small business or team requires just as much coordination and efficiency as any other size organization. When choosing the tools in this section, we took into special consideration the most pressing factors, such as a need for project management resources with a smaller emphasis on increased security measures.

Check out project management software for small businesses that will get your team off the ground and running towards more ambitious goals.

1. Leankor

Leankor is a cohesive project management system hosted in the Salesforce Cloud.

Features:

• Detailed and flexible Kanban views that adapt to different work styles
• Birds-eye view of project portfolios to make better business decisions
• Resource scheduling to avoid over-and under-utilization

Pricing: undisclosed.

2. OneDesk

OneDesk offers features for both traditional and agile project management and also incorporates ticketing and help desk software.

Features:

• Project and budget tracking with Gantt chart or Kanban board views
• Live time-tracking on desktop or mobile applications
• Helpdesk integration to add customer tickets to your team’s workflow

Pricing: $14/user/month with annual plan. Free plan unavailable.

3. Paymo

Paymo focuses on work management, time tracking, and billing for small to medium-sized businesses.

Features:

• Gantt chart and Kanban board views
• Critical path view that highlights earliest and latest task completion times without extending the project
• Budgeting tools based on fixed price or hourly rates

Pricing: $10/user/month with annual plan. Free plan available.

Comparison: explore this Paymo alternative!

4. Pie

Targeted at a broad audience from individuals to enterprises, Pie aims for a simple user interface and a friendly aesthetic.

Features:

• Templates show progress toward completion by slowly filling a green bar
• Divide up a large product roadmap into manageable “pie slices”
• Stack multiple templates on top of each other to visualize long-term epics

Pricing: $5/user/month with annual plan. Free plan available.

5. Sciforma

Sciforma is an enterprise-level portfolio management software that gives deep insights to top decision-makers.

Features:

• Gantt chart view to reveal project critical path
• Resource allocation and tracking with labor assignments, costs, risks, and more
• Support for Agile, Waterfall, and other project methodologies

Pricing: undisclosed.

6. Scoro

Scoro is a business management solution for project and billing management.

Features:

• Map out projects and tasks in time with the interactive timeline view
• Customize views to suit your workflows and individual managers
• Automate routine tasks with smart workflows

Pricing: $63/user/month with annual plan. Free plan unavailable.

7. Planisware

Planisware is a large-scale portfolio project management solution that helps you build efficient project pipelines.

Features:

• Executive summary dashboard tracking on-time and on-budget metrics
• Gantt charts and PERT diagrams for company-wide project planning
• Information centralization through social feeds, shared documents, and more

Pricing: undisclosed.

8. RationalPlan

RationalPlan’s project management software follows the Project Management Body of Knowledge (PMBOK) guidelines and includes solutions for portfolio and resource management.

Features:

• Task lists with options for recurring tasks, milestones, and dependent tasks
• Gantt chart views for high-level planning and Kanban boards for structured workflows
• Workload tracking for resource allocation and managing overtime costs

Pricing: $12/user/month with annual plan. Free plan available.

9. WorkOtter

WorkOtter is a cloud-based project portfolio and resource management solution that helps teams manage resources, track progress, and forecast costs.

Top features:

• Financial forecasting: It uses real-time data to predict project costs, helping teams stay within budget and allocate resources effectively.
• Customizable dashboard: WorkOtter’s customizable dashboard enables users to create a personalized workspace tailored to their specific needs.
• Resource optimization: WorkOtter’s resource optimization tool helps businesses optimize resource allocation for maximum project efficiency.

Pros:

• Agile project management: WorkOtter’s Agile Project Management tool provides businesses with the flexibility and adaptability needed to manage projects using Agile methodologies.
• KPIs: View key performance indicators (KPIs) through configurable reports and dashboards.

Cons:

• Difficult to find files: Most of the users have reported it is very challenging to find files on the system.
• Lacks integrations: It lacks integrations with many other project management tools.

Pricing: $35/user/month with annual plan. Free plan available.

10. ActiveCollab

ActiveCollab is a project management system that integrates time tracking and invoicing.

Features:

• Unlimited projects organized by labels and stars to indicate priority
• Built-in time tracking that easily converts to invoicing
• Client permission controls to keep internal conversations confidential

Pricing: $8/user/month with annual plan. Free plan unavailable.

11. BigTime

BigTime is a project management solution with robust time, billing, and expense tracking tools.

Features:

• Streamlined approval workflows for both time and expenses
• Adjustable timesheets and time tracking views for accurate billing
• Built-in billing, invoicing, and even payments with BigTime Wallet

Pricing: $45/user/month with annual plan. Free plan unavailable.

12. FunctionFox

FunctionFox incorporates timesheets into project management software for a holistic workflow solution.

Features:

• Unlimited clients and projects on any plan
• Retainer tracking to maintain accurate client billing
• Interactive Gantt charts and resource capacity calendars

Pricing: $10/user/month with annual plan. Free plan unavailable.

13. Gouti

Gouti is a project management tool for Agile companies.

Features:

• Create a project charter to outline the basic foundation of a project
• Use Kanban boards to manage tasks and smaller goals within teams
• Capacity planning outlines team availability and can help you when planning sprints

Pricing: $14/user/month with annual plan. Free plan available.

14. LiquidPlanner

LiquidPlanner uses predictive analytics to help teams manage their projects efficiently. It dynamically adapts to change and manages uncertainty to help teams plan, predict, and work efficiently.

Top features:

• Predictive scheduling: The tool uses predictive analytics to provide accurate time estimates for tasks, allowing teams to stay on schedule and within budget.
• Ranged estimation: Managers need to control uncertainty to deliver predictably and consistently. LiquidPlanner solves this problem with ranged-estimation, a system that captures uncertainty at the finest grain of planning.
• Intelligent insights: LiquidPlanner is designed to automate the heavy lifting of projects and be a simple environment for collaborative planning and risk control that empowers everyone.

Pros:

• Resource management: It enables managers to forecast their team’s workload to ensure that they are not overloaded or underutilized.
• Priority-based scheduling: LiquidPlanner automatically updates project schedules based on shifting priorities, ensuring that critical tasks are always top of mind.

Cons:

• Less reporting options: Reporting feature is not so broad — for example, users cannot export reports to PDF.
• Building internal dashboards: While there are customizable data visualizations, building internal dashboards to track data can be challenging.

Pricing: $25/user/month with annual plan. Free plan unavailable.

15. Orangescrum

Orangescrum has both simple and agile project management capabilities for teams of any size.

Features:

• Contextual collaboration with @mentions, task labels, and reminders
• Custom role creation to assign specific privileges
• Kanban, Gantt chart, subtask hierarchy, and task list-style views

Pricing: $4/user/month with annual plan. Free plan available.

16. Basecamp

Basecamp is a project management tool that helps teams to   stay organized, collaborate efficiently, and complete projects on time. It was first launched in 2004 by 37Signals, but later rebranded as Basecamp in 2014. Basecamp is a cloud-based project management software that can be accessed through a web browser, desktop, or mobile application.

Top Features:

• Hill charts: Basecamp uses unique hill charts to give you an overview of project progress.
• Automated check-ins: Create routine reminders for team members to provide project updates.
• File storage: Keep project documents and assets organized in the same place you manage projects.

Pros:

• Basecamp is configured for communication with message boards and more.
• This software works well for small to medium-sized teams.

Cons:

• There aren’t specific features for invoicing.
• Some users said it’s difficult to tag tasks with priority level or other attributes.

Pricing: $15/user/month with annual plan. Free plan unavailable. More info on Basecamp pricing here.

Comparison: explore this Basecamp alternative

17. Brightpod

Brightpod offers project management and time tracking for digital marketing and creative agencies and teams.

Features: 

• Kanban-style boards to visualize workflows
• Color indicators and progress bars to keep you updated on project status
• Built-in workflows for SEO, email marketing, and other channels

Pricing: $4/user/month with annual plan. Free plan unavailable.

18. Cloud Coach

Cloud Coach is a Salesforce project management app, with the ability to choose Agile or Waterfall methodology as the basis for your projects.

Features:

• Robust project management from within Salesforce
• User-based time tracking for all projects and tasks
• Offers Gantt charts complete with dependencies, timelines, and other views

Pricing: undisclosed.

19. COR

COR is a marketing project management tool that helps creative agencies manage each team member.

Features: 

• Intuitive dashboards to see project status and health at a glance
• Real-time insight into team member availability through smart Gantt Charts
• Time tracking and other insights on team member activity and availability

Pricing: $42/user/month with annual plan. Free plan unavailable.

20. Crunchflow

Crunchflow is a robust project management solution that combines multiple applications in a single interface.

Features:

• Smart dashboards with project milestones and progress updates
• Real-time updates on performance rankings and project analytics
• CRM tools for managing clients and contacts

Pricing: undisclosed.

21. GuideCX

GuideCX focuses on helping your team onboard new clients faster with transparent and streamlined processes for each step.

Features:

• Ready-made templates to build your complete funnel
• Visibility controls for different stakeholders
• Automated emails for next steps and other communication

Pricing: $100/user/month with annual plan. Free plan unavailable.

22. Hygger

Hygger is a Kanban-based project management tool for Agile teams.

Features:

• Customize the columns of the Kanban board to suit your internal workflows
• Use the alternative views, timeline, and list to get a better overview of project progress
• Track Scrum sprint performance with burndown charts, velocity, and sprint release reports

Pricing: $7/user/month with annual plan. Free plan available.

23. Polydone

Polydone is a Kanban-based project management app with a focus on transparency.

Features:

• The smart Kanban board includes time estimates and is searchable with custom filters
• Create and customize task card templates to speed up your internal workflows
• Automatic timesheets based on estimates and team member contributions

Pricing: $7/user/month with annual plan. Free plan available.

24. ProjectCompanion

ProjectCompanion is Sweden’s leading entry into the world of web-based project management.

Features:

• Portfolio projects and document management
• Take notes and receive email notifications
• Manage expense reports, budgets, and invoicing

Pricing: $24/user/month with annual plan. Free plan available.

25. Runrun.it

Runrun.it is a big picture management software with AI-powered widgets and automation features that give you robust business intelligence insights.

Features:

• Customized dashboards for real-time data tracking on company performance
• Integrated time tracking with AI that determines which phases take the longest
• Business intelligence reports to identify problem areas in your workflows

Pricing: $8/user/month with annual plan. Free plan available.

26. Tiemchart

Tiemchart is a simple online project and schedule management platform.

Features:

• Use the interactive Gantt chart to set up projects, tasks, deadlines, and dependencies visually
• Track expenses, resources, and working hours to keep projects within budget
• Set up automated invoicing and billing based on hours or flat fees

Pricing: undisclosed.

27. Aceproject

Aceproject is a project management tool for small businesses.

Features:

• Use interactive Gantt charts to control dependencies and timelines
• Use the time clock tool to automatically fill out timesheets, pending manager approval
• Track expenses and view detailed reports to keep projects within budget

Pricing: $2/user/month with annual plan. Free plan available.

28. ionBIZ

ionBIZ project management software is geared toward project-driven departments in ICT, engineering, and consultancy businesses.

Features:

• Subtasks and milestones for managing complex projects
• Automatic analysis of profits, markup, and other financials
• Interactive Gantt chart

Pricing: undisclosed.

29. TouchBase

TouchBase promotes itself as scalable, workflow-centered project management created by ProductDossier.

Features:

• Can be cloud-hosted or deployed onsite
• Suitable for both Agile and Waterfall methodologies
• Project health dashboards alert you if you’re getting inadequate returns for any spent resources

Pricing: undisclosed.

30. Wiseteam

WiseTeam is a project management platform that supports multiple Agile frameworks including Kanban.

Features:

• Use the main Kanban board to break down projects into assignable tasks
• Assign time values to tasks and use a unique workload board to maximize the productivity of your team
• Also supports project portfolio management and even a basic CRM

Pricing: $37/user/month with annual plan. Free plan unavailable.

31. Yalla

Yalla helps you manage tasks, projects, and clients in a single, simple platform.

Features:

• Customizable stages for each phase of your workflow
• Integrated time tracking for billing clients or paying employees
• Drag-and-drop tool for assigning or reordering tasks

Pricing: $10/user/month with annual plan. Free plan available.

32. Kissflow Project

Kissflow Project is an adaptable project management tool with data-driven reports and multiple task views.

Features:

• Kanban, matrix, and list views for all tasks
• Task state labels to get real-time views on project status
• Customizable forms with a drag-and-drop form builder

Pricing: $20/user/month with annual plan. Free plan unavailable.

Comparison: explore this Kissflow project alternative.

33. OmniFocus

OmniFocus’s task management tools simplify workflows and are deeply integrated into Apple devices.

Features:

• Keyboard shortcuts to add tasks quickly
• Forecast views to see what’s due next and stay on task
• Customizable Perspective views to see exactly what’s important for your workflow

Pricing: $10/user/month with annual plan. Free plan unavailable.

Comparison: explore this OmniFocus alternative!

34. Project Central

Project Central is a project management tool for users of Microsoft Office 365.

Features:

• Emphasizes quick setup, making it simple to create a project, add tasks, and onboard your team
• Team members can organize their own tasks
• Full set of visualizations, including boards, lists, checklists, and Gantt charts

Pricing: $49/unlimited users/month with annual plan. Free plan unavailable.

35. Comindware

Comindware is a low-code workflow management software designed for teams transitioning from an Excel-based tracking system.

Features:

• Fast workflow setup that’s easy to adjust down the line
• Workflow solutions for documents, approvals, IT, HR, claims, and more
• Central task routing based on rules for prioritization and team workload

Pricing: undisclosed.

36. Farmerswife

Farmerswife is a tool for managing project schedules, which can be hosted in the cloud or onsite.

Features:

• Navigate from a long-form project overview to an integrated hourly timeline
• Real-time view of where your resources are allocated, how close each project is to completion, and whether you’ve charged for it yet
• Best for managing a workforce of freelancers or union employees, but it’s also good for sole-proprietor creatives

Pricing: $157/user/month with annual plan. Free plan unavailable.

37. InstaGantt

Instagantt is an online Gantt chart software tool for project management.

Features:

• Create and schedule a project on a visual timeline
• Highlight dependencies and potential bottlenecks with a granular Gantt chart
• Set baselines and milestones to keep your project on track

Pricing: $5/user/month with annual plan. Free plan unavailable.

38. MindGenius

MindGenius is actually 2 products: MindGenius 20 is the desktop version, while MindGenius Online is the web app.

Features:

• Product management features ideal for smaller teams
• Mind maps help you organize your ideas to pick out the most important themes
• Useful in an educational setting as well as for Agile product teams

Pricing: $14/user/month with annual plan. Free plan unavailable.

39. Stackby

Stackby is a unique platform that combines the functionalities of a spreadsheet and database, enabling users to design their own workflows and streamline them with the help of third-party services.

Top features:

• Diverse product portfolio: Stackby offers different project management and coding platforms that are based on spreadsheet style database concept.
• App integrations: Stackby has native integrations with many popular business apps such as Slack, Clearbit, Alphavantage, Hunter, Mattermark, etc.

Pros:

• NLP and Machine Learning integrations: Users can integrate Google NLP to Stackby to pull information about people, places, and events, and better understand social media sentiment and customer conversations.
• Workflow automation: Stackby provides automation capabilities through Zapier, allowing users to automate repetitive tasks and save time.

Cons:

• Limited functionality: While Stackby offers many features, it may not be suitable for businesses with complex needs.
• Suitable for experts: Although it is designed as a no-coding solution, it is best suited for experts in the field who have a deep understanding of the underlying concepts and technicalities.

Pricing: $18/user/month with annual plan. Free plan available.

40. Task2Bill

Task2Bill covers the entire project workflow from project initiation to invoicing and billing.

Features:

• Task lists and Kanban boards with drag-and-drop functions
• Project milestones to help you plan for key events
• Custom role creation based on employee needs and responsibilities

Pricing: $1/user/month with annual plan. Free plan available.

41. Collabtive

Collabtive is an open-source project management software with no limits on projects or tasks.

Features:

• Unlimited projects, tasks, and users
• Built-in chat functions as well as offline messaging
• Available in 25 languages

Pricing: undisclosed.

42. Gantter

Gantter is an online Gantt chart-based project management tool that allows users to create and edit project plans and is fully integrated with Google.

Top features:

• Google Drive integration: Gantter seamlessly integrates with Google Drive, allowing users to collaborate on projects in real-time and access files from anywhere.
• Interactive Gantt chart: Gantter’s interactive Gantt chart allows users to easily visualize project timelines and adjust schedules with drag-and-drop functionality.
• Resource and workload tracking: It is an easy way for resource and workload tracking. It lets users avoid over-scheduling team members or over-utilizing resources.

Pros:

• Save & compare schedule baselines: Bring multiple tasks & timelines together to better gauge project completion.
• Hierarchical task linking: Optimize the relationship and dependency between different tasks in a schedule.

Cons:

• Limited reporting capabilities: Gantter’s reporting capabilities are somewhat limited, which may be a drawback for some users.
• Limited customization options: Gantter does not offer a wide range of customization options, which can limit the software’s adaptability to different types of projects.

Pricing: $5/user/month with annual plan. Free plan unavailable.

43. Nostromo

Nostromo is another Kanban-based platform for managing digital products.

Features:

• Kanban boards with user assignment (and email notifications) and sub-task checklists
• Track hours worked, and compare them with the estimates for the project or card
• Design feedback tool lets you leave comments directly on designs and layouts

Pricing: undisclosed.

44. ProjeQtOr

ProjeQtOr stands for “quality-based open-source project organizer,” which sums this tool up pretty well.

Features:

• All-in-one tool with a community of open-source contributors
• Combines a big selection of features with a simple interface
• Configure menu options to show each user only what they need

Pricing: free.

45. SAM9000 Kanban

Sam9000 Kanban is an agile project management app, with document management and an innovative 3D multi-level Kanban.

Features

• Document management with 100GB included
• File sharing, guest upload for big files
• Task auto-scheduling with AI, based on your priorities

Pricing: $29/user/month with annual plan. Free plan unavailable.

46. Squish

Squish is a simple issue-tracking software that focuses on optimizing a small range of views.

Features:

• Product management table with customizable fields
• Searchable task resolution timelines
• Flexibility to decide how to receive notifications

Pricing: $334/unlimited users/month with annual plan. Free plan unavailable.

47. Taiga

Taiga is a software tool that is great for agile teams.

Features:

• Collaborate on developing a product backlog with your team and stakeholders
• Stay on track with Sprint burndown charts and other performance analytics
• Use Kanban boards for high-level planning or to create Scrum boards for a Sprint

Pricing: $70/unlimited users/month with annual plan. Free plan available.

48. Waypoint

Waypoint is a project management tool for Agile and Lean teams.

Features:

• Plan iterations, sprints, and larger releases within the same dashboard
• Create a product backlog of user stories to work on in future sprints
• Track progress with a release burndown report

Pricing: $20/user/month with annual plan. Free plan available.

49. Yammer

Yammer is a collaboration tool and enterprise social network that works with Microsoft365 apps.

Features:

• Integrations with Microsoft Teams, SharePoint, and more
• Search and discovery to find relevant people, groups, and projects
• Invite-only groups for specific projects or other purposes

Pricing: $12/user/month with annual plan. Free plan unavailable.

Best for mid-sized businesses

Medium-sized businesses are often in a unique stage of growth that demands project management software that can keep up. As project portfolios diversify and teams grow, reach for software that supports streamlined communication internally and externally. You’ll also want to prioritize feature sets that are relevant for both short-term and long-term projects and resource management.

Get started with monday.com

1. Antura Projects

Antura Projects covers project, portfolio, and resource management for your team, helping you keep your finger on the pulse of all your team’s operations.

Features: 

• Drag-and-drop Gantt chart for easier scheduling
• Cost management tools, including estimation and budgeting
• Integration of project and resource planning for maximum efficiency

Pricing: undisclosed.

2. Hive

Hive is a productivity platform designed for teams to collaborate and streamline their workflow. It offers real-time communication, task management, and analytics to ensure teams stay on track and meet their goals.

Top features:

• Action templates: Allows users to create and automate tasks, saving time and increasing efficiency.
• Forms: Users can create custom forms to collect data and feedback from team members and stakeholders.
• External actions: There is an option to integrate with external tools like Dropbox, Google Drive, and Salesforce.

Pros:

• Customizable workspace: Users can personalize their workspace to fit their needs and preferences.
• Robust analytics: Provides detailed insights into team performance and project progress.

Cons:

• Limited integrations: Compared to other project management tools, Hive has a limited number of integrations available.
• Limited mobile app functionality: The mobile app lacks some of the features available on the desktop version.

Pricing: $12/user/month with annual plan. Free plan available.

3. ProjectManager

ProjectManager is a cloud-based project management tool for projects that require vigorous planning, forecasting, cost analysis, resource allocation, task management and reporting.

Top features:

• Secure collaboration: Prioritize this with versatile custom roles, user permissions, approval workflows, project restrictions and enterprise-level technical security.
• Advanced resource management: Schedule resources, manage workloads, submit timesheets and track it all in real time, across projects.
• Time tracking: Team members can log hours as they work, then use those hours to automatically populate timesheets at the end of the week.

Pros:

• Visibility: Get live insights into team’s workload and make changes like reassignments easily.
• Portfolio management and reporting: Design custom portfolio dashboards, allocate resources, balance budgets, and run in-depth reports.

Cons:

• Limited synchronization: ProjectManager offers integrations with a limited number of productivity tools.
• Real-time interaction: Some users said the tool hasn’t quite cracked the code on simultaneous user collaboration.

Pricing: $24/user/month with annual plan. Free plan unavailable.

4. SmartTask

SmartTask is an award-winning project management solution with time, expense, budget tracking and communication tools.

Features:

• Manage your work and projects with multiple views such as list view, Kanban, timeline, calendar, and portfolio view.
• In-built collaboration features such as calls, chats and video conferencing to boost productivity.
• Automations to save you from repetitive and mundane tasks.

Pricing: $11/user/month with annual plan. Free plan available.

5. Airtable

Airtable is a web-based low-code productivity platform to build collaborative apps. It’s designed for custom workflow creation, collaboration, and communication on shared development projects.

Top features:

• Custom extensions: With its Blocks SDK, users can create their own integrations, visualizations, and internal tools.
• Linked records: Airtable’s Linked Records feature enables users to connect records from multiple tables within a single base, creating complex relational databases that are easy to manage.
• Automations: With Airtable’s Automations, users can automate repetitive tasks and workflows without the need for complex coding or integration.

Pros:

• Real-time data accessibility: Airtable functions like a relational database where teams can see centralized data as it changes or gets updated in real-time.
• Intuitive apps builder: Airtable’s no-code/low-code architecture allows users to build the tools that meet their needs.

Cons:

• Limited reporting: Airtable’s reporting capabilities are limited compared to more advanced database software.
• Limited exporting options: Airtable’s exporting options are limited compared to more advanced database software.

Pricing: $20/user/month with annual plan. Free plan available.

6. Notion

Notion is a web based productivity and note-taking app comprising several organizational tools such as task management, to-do lists, project tracking and bookmarking.

Top features:

• Embeddable content: Notion allows users to embed various types of content such as Google Docs, Trello boards, and more, enhancing collaboration and accessibility.
• Relational databases: With Notion’s relational database feature, users can connect different types of data across multiple pages and databases, making it easier to track information and analyze data.
• Customizable templates: Notion provides a vast selection of customizable templates.

Pros:

• Powerful integrations: Notion integrates with Trello, Slack, and Google Drive, and more.
• Offline access: Notion allows users to work offline, ensuring that they can stay productive even when they don’t have an internet connection.

Cons:

• Steep learning curve: Notion’s powerful features can take some time to fully understand and master, which may be a barrier to entry for some users.
• Multi-project management: Some users have reported that managing multi-projects on Notion is a very tedious process.

Pricing: $20/user/month with annual plan. Free plan available.

7. Allegra

Allegra is a platform for project planning, product roadmap building, and resource management, which brings together a powerful set of tools.

Features:

• Hierarchical structures with detailed schedules and budgeting
• Interactive visuals for timelines and resource utilization
• Track to-do lists to ensure meetings are productive

Pricing: $11/user/month with annual plan. Free plan unavailable.

8. Avaza

Avaza’s project management system incorporates time tracking, expense management, and invoicing in a single tool.

Features:

• Kanban board, Gantt chart, and task list views
• Workflow automation for recurring tasks
• Permission and security controls based on user or tasks

Pricing: $5/user/month with annual plan. Free plan available.

9. KeyedIn

KeyedIn tools work for project portfolio management and have options for agile project management.

Features:

• Portfolio level views to aid in key business decisions
• Daily project health updates to catch and address problems early
• Simple resource forecasting and management based on role or skill

Pricing: undisclosed.

10. MS Project

MS Project is a Microsoft features-based project management software for developing a schedule, assigning resources to tasks, tracking progress, managing the budget and analyzing workloads.

Top features:

• Business intelligence: Create interactive dashboards to view overall status and drill down into the details of your projects and programs, using Power BI visualization.
• Resource management: It allows users to identify resource overallocation and suggest corrective actions.
• What-If scenarios: This feature allows users to create and compare different project scenarios to better understand the impact of their decisions.

Pros:

• Native integrations: Integration with other Microsoft tools such as Excel, SharePoint, and Teams.
• Risk management: Microsoft Project provides a built-in risk management tool that allows managers to identify potential risks and develop mitigation plans.

Cons:

• Compatibility issues: Compatibility issues can arise if team members are using different tools or versions of Microsoft Project.
• Training time: MS Project may have a familiar Microsoft interface but to get the most out of its features and capabilities, a user needs some training and familiarization.

Pricing: $30/user/month with annual plan. Free plan unavailable.

11. Project Drive

Project Drive offers basic online project management with Gantt charts and other features.

Features:

• Use Gantt charts and baselines to stay on top of project deadlines
• Automated project status and health reports help managers avoid bottlenecks
• The timesheet module helps users track their working (or billable) hours for each task

Pricing: $35/user/month with annual plan. Free plan unavailable.

12. ProofHub

ProofHub is an easy-to-use project management software that works for projects and teams of all sizes.

Features:

• Centralized discussion threads for tasks and projects
• Kanban board, Gantt chart, and calendar style views
• Custom role definitions to decide who can access what

Pricing: $89/unlimited users/month with annual plan. Free plan unavailable.

13. Nutcache

Nutcache is an all-in-one project management platform.

Features:

• Manage and assign project deliverables with Kanban board or any other custom workflows
• Managers can visualize the status of the project with Gantt chart and advanced task tracking
• Use cost management and expense tracking tools to keep all projects within budget

Pricing: $22/user/month with annual plan. Free plan unavailable.

14. Trello

Trello is a web-based project management tool that uses a board-based approach to help individuals and teams organize their tasks and projects. It is a popular and user-friendly tool that allows users to easily track their progress, collaborate with team members, and visualize their workflow simply and intuitively.

Top Features:

• Kanban cards: Trello uses Kanban cards to help you track task and project progress.
• Checklists: Break down cards into smaller tasks by adding checklists to them.
• Activity feed: See all recent changes and activity on your project board, like card updates and comments.

Pros:

• It’s a great tool for teams who prefer iterations and Kanban.
• Teams can communicate in real time.

Cons:

• Trello doesn’t offer project management software classics like Gantt charts or resource management features.
• Kanban cards might not be ideal for larger, complex, and unpredictable projects.

Pricing: $10/user/month with annual plan. Free plan available.

More details on Trello pricing here.

Comparison: explore these Trello alternatives

15. Twproject

Twproject is an intuitive project management solution for enterprise clients who need control over their processes.

Features:

• Impact bar alerts you to overdue projects, budget concerns, and other issues
• Multiple time tracking methods that adapt to your existing habits
• Consolidated contact list for colleagues, customers, and other contacts

Pricing: $10/user/month with annual plan. Free plan available.

16. Duet

Duet is a self-hosted solution for project management, invoicing, and collaboration.

Features:

• Use task lists, Kanban boards, and Gantt charts to better manage your projects
• Generate invoices based on billable hours tracked from various team members on each project
• Track working hours from employees and see the overall investment in projects and tasks

Pricing: $15/user/month with annual plan. Free plan unavailable.

17. Flowzone

Flowzone is a customizable project management software that allows you to pick and choose the features that are most useful for your team.

Features:

• Custom dashboards for each user displaying daily tasks
• Built-in document annotation, comparison, and approvals
• Client portals to keep key stakeholders in the loop

Pricing: $11/user/month with annual plan. Free plan unavailable.

18. Assembla

Assembla is a Git repository with built-in project management for development teams.

Features:

• Plan and manage projects using Kanban boards, Gantt charts, or Scrum sprints
• Built-in Git repositories for implementing changes
• Integrate support tickets into the platform to quickly solve bugs and issues

Pricing: $53/user/month with annual plan. Free plan unavailable.

19. Ganttpro

GanttPRO is an online Gantt chart and project management solution.

Features:

• Visually plan and schedule your projects within the interactive Gantt view
• Regular team members can use task boards to keep track of their own tasks
• Use the workload view to make sure no employee is over or underworked

Pricing: $20/user/month with annual plan. Free plan unavailable.

20. Odoo Project

Odoo Project is a tool for managing Agile projects.

Features:

• Keep timesheets and compare them with forecasts to get a real breakdown of performance
• Add notes or attach files to collaborate on task cards in real time
• Create and customize analytics dashboards to track project progress

Pricing: $25/user/month with annual plan. Free plan available.

21. Outplanr

Outplanr combines project management, resource allocation, and time tracking in a single tool.

Features:

• Personal task lists for each user to stay focused
• Automatic time tracking for accurate billing
• Integrations with Slack, Asana, and Google Calendar

Pricing: $5/user/month with annual plan. Free plan unavailable.

22. Pipefy

Pipefy is a Kanban-style project management system designed for managing complex workflows from start to finish.

Features:

• Gather requests through internal or external forms, dedicated emails, or integrated tools
• No-code automation for every step of the workflow
• Integrations with ERPs, accounting software, and more

Pricing: $25/user/month with annual plan. Free plan available.

23. Podio

Podio offers a cloud-based solution that enables users to build customized applications and automate workflow processes without the need for coding. Its functionality includes facilitating team collaboration through data and content management.

Top features:

• Overview and reports: Podio apps make any team’s work to visual with a clear overview of progress.
• Podio Apps – Podio apps are the tools used by teams working on Podio to organize and track their work. Every app is made using a simple drag-and-drop interface, with which any user can pick from a combination of field types to create their apps.
• Task management: Assign tasks, attach files, and discuss details by adding comments.

Pros:

• Great for remote teams: Podio’s collaboration tools are ideal for remote teams that need to work together on projects.
• File sharing: From simply sharing a presentation as a status post, to completing a project by attaching design files – users can organize, discuss and track files anywhere in Podio.

Cons:

• Very basic interface: The basic nature of the user interface may be a downside for some users who prefer more visually appealing interfaces that catch their attention.
• Downtime: User reviews featured complaints about sudden and frequent downtime that decrease productivity level.

Pricing: $12/user/month with annual plan. Free plan available.

24. Quickbase

Quickbase is a platform where users can create custom applications that solve business challenges and improve workflows.

Top features:

• Advanced reporting and analytics: Quickbase provides powerful reporting and analytics capabilities, enabling businesses to gain insights into their data and make informed decisions.
• Site selection & evaluation: Site selection and evaluation features allow users to choose the right locations every time with custom site selection applications that close visibility gaps and give confidence in every growth decision.
• Subcontractor management: Eliminate manual work and easily track contracts, vendor performance, certifications, and overall job quality across the entire project portfolio.

Pros:

• No coding required: With drag-and-drop functionality, Quickbase enables users to create custom solutions without the need for extensive coding knowledge.
• Automated workflows: Quickbase allows users to automate repetitive tasks and streamline workflows, reducing the risk of errors and saving time.

Cons:

• No export option: There is no option to export or summarize a lot of the configuration information for the application.
• Low customization: While Quickbase is designed to be customizable, the level of customization available is limited, particularly in terms of UI/UI customization.

Pricing: $55/user/month with annual plan. Free plan unavailable.

25. ProjectLibre

ProjectLibre is a completely open-source product management app.

Features:

• Currently only available for download, but a cloud version will release soon
• Compatible with Microsoft Project files for easy migration
• Extensive user community

Pricing: undisclosed.

26. Todoist

Todoist is a web-based project management and productivity platform designed to schedule and plan daily routine tasks. It lets users collect tasks, organize projects and plan their day.

Top features:

• Natural language input: Todoist allows users to add tasks quickly and easily using natural language, without the need for complicated forms or menus.
• Smart schedule: Todoist’s smart schedule feature suggests the best date and time to schedule tasks based on their due dates, priorities, and other factors.
• Customization: Todoist offers a range of customization options, including themes, filters, and labels, allowing users to personalize their task management experience.

Pros:

• Remote access: Todoist is available on multiple platforms, including web, mobile, and desktop, making it easy to access and manage tasks from anywhere.
• Reminders: Reminders feature sends notifications to users when a task is due or approaching its due date.

Cons:

• Complexity: Some users may find Todoist’s interface and features overwhelming, especially if they are new to task management apps.
• No-offline access: Todoist requires an internet connection, which could be problematic for users who need offline access.

Pricing: $6/user/month with annual plan. Free plan available.

27. web2Project

web2Project is another free, open-source project manager, with a special focus on customization.

Features:

• Cloud-based infrastructure that you can access from any device
• Gantt charts and calendars, plus other modules as your business needs
• Advanced permission options

Pricing: free.

Best for enterprises

Enterprise project management software has to be even further evaluated, especially when it comes to sharing permissions, security compliance, and of course, the ability to manage larger data sets and projects. These solutions have been reviewed for level of security. Compare the pros and cons of the most well-known and evolving enterprise project management software.

1. Freedcamp

Freedcamp is a (somewhat) free collaboration tool with features for centralizing information and separating personal and shared tasks.

Features:

• Kanban board and Gantt chart-style project views
• Centralized discussion forums for each project
• Organization-wide wiki to host documentation and other files

Pricing: $8/user/month with annual plan. Free plan available.

2. Asana

Asana is a popular project management tool designed to help teams collaborate and manage their tasks and projects more efficiently. Asana has gained a reputation as a reliable and easy-to-use tool for project management, and it is used by many businesses and organizations around the world.

Top Features:

• Calendar view: See all of your most important deadlines in one dedicated calendar.
• Agile framework: The software has a time boxed, iterative approach for product development workflows.
• Change requests and case management: Enable efficient tracking of customer requests with priority and timeline.Unlimited workspaces and collaborators

Pros:

• Manage all project documentation in one place.
• Asana also uses drag-and-drop for ease of use.

Cons:

• Asana may not be suited for larger teams or those who don’t prefer an agile approach.
• Limited customization options, such as notifications.

Pricing: $11/user/month with annual plan. Free plan available.

Comparison: explore this Asana alternative.

3. ClickUp

ClickUp is a project management tool with customizable views.

Features:

• Built-in wiki and centralized document hub
• Automated sprints
• 2-way sync with Google Calendar

Pricing: $19/user/month with annual plan. Free plan available.

4. Binfire

Binfire is a work management system suited for remote teams with fast onboarding processes.

Features:

• Compatible with Agile, Waterfall, and Hybrid work methods
• Live chat and message board tools for instant collaboration
• Personal dashboard with Kanban board for task statuses

Pricing: $10/user/month with annual plan. Free plan available.

5. Jira Software

Jira Software is a server-based customizable workflow management solution that organizes tasks and projects into a centralized platform. It provides businesses with an infrastructure for automated processes and increased productivity.

Top features:

• Configuration: This software is known to be highly configurable and customizable with granular control over security, privacy, and workflows.
• Timeline view: Backed by Gantt Chart, timeline view lets users map dependencies and plans work effectively.
• Cross-project syncing: You can mark tasks as a duplicate across projects to keep track of work between teams.

Pros:

• Subtasks: Break up a task into smaller parts, or show additional steps to complete an overall task.
• Due dates: Track important dates and time so everyone’s working off the same deadline—no matter their time zone.

Cons:

• Limited pre-made templates: Only 23 pre-made templates are available, which can be a challenge.
• Lack of integrations: Jira Core lacks integrations with many other productivity and task management sharing tools and apps.

Pricing: $16/user/month with annual plan. Free plan available.

6. Redbooth

Redbooth helps small businesses scale their teams and workloads with flexible and easy-to-use project management software features.

Features:

• Focused dashboard for each user with all tasks and deadlines
• Gantt chart timelines and Kanban board views with drag-and-drop functionality
• Built-in video conferencing powered by Zoom

Pricing: $15/user/month with annual plan. Free plan unavailable.

7. Teamwork.com

Teamwork is a web-based resource and workload management platform to manage team’s day-to-day capacity, planning and forecasting resources for future projects.

Top features:

• Milestones: Users can set checkpoints or goals within a project to make sure everyone knows what is expected and by when.
• Multiple view options: Users can choose the view that suits business requirements ranging from lists, Kanban boards, tables, Gantt charts to complete view.
• Invoices: It supports invoice creation for a client’s project based on billable hours logged and relevant expenses or from fixed price.

Pros:

• Budgets: Create a custom budget for each project, track the hours and amount spent against it and set notifications when the allocated budget reaches a set threshold.
• Files and versioning: Users can keep all important files in one place and add updated versions to ensure clear visibility of progress.

Cons:

• Limited integrations: Teamwork.com doesn’t have as many integrations with other apps as some other project management tools.
• Steep learning curve: The software’s many features may take some time to master for new users.

Pricing: $20/user/month with annual plan. Free plan available.

8. Workamajig

Workamajig is a dedicated project management platform for creative teams and agencies.

Features:

• Manage complex creative workflows with different verification stages
• Use time tracking to stay on top of all billable hours and send more transparent invoices
• Includes a sales CRM for closing and onboarding leads

Pricing: $50/user/month with annual plan. Free plan unavailable.

9. Workzone

Workzone is a project management tool that incorporates advanced features into a simplified interface for teams of any size.

Features:

• High-level project dashboard to see all projects, clients, and campaigns
• Automatically generated to-do lists for each user
• Interactive Gantt chart to manage project timelines

Pricing: $34/user/month with annual plan. Free plan unavailable.

Comparison: explore this Workzone alternative.

10. Zoho Projects

Zoho Projects is a cloud based project management software that helps organizations manage their resources. It comes with tools for task management, reporting, and issue tracking.

Top features:

• Blueprint: Zoho Projects’ Blueprint feature allows users to create project templates, making it easier to launch new projects with predefined workflows.
• Risk management: The Risk Management feature helps users identify and manage potential project risks, minimizing the chance of project delays or failures.
• Custom fields: With custom fields, users can track and report unique project metrics specific to their needs

Pros:

• Comprehensive analysis: Comes with a suite of reporting tools to gain insights into project performance and make data-driven decisions.
• Workflows: You can automate routine tasks and processes, allowing teams to focus on high-value workflows.

Cons:

• Limited integrations: Zoho’s integrations for leave management system and attendance are very limited.
• Document storage: The software’s document storage function isn’t compatible for every file type.

Pricing: $4/user/month with annual plan. Free plan available.

11. Nifty

Nifty Project Management is an online project management tool designed to improve team collaboration and project efficiency.

Features:

• Task management: Team members can create, assign, and track tasks, set deadlines, and receive notifications.
• Time tracking: A built-in time tracking feature helps team members track their time spent on specific tasks.
• Project roadmaps: Plot milestones and deadlines.

Pros:

• Project portfolio management: Nifty lets you create folders for projects into portfolios based on operations, account ownership, client delivery, and more.
• Time tracking: The built-in time tracking feature helps teams keep track of their work hours and make more accurate estimates for future projects.

Cons:

• Limited customization: Nifty’s customization options are limited compared to other project management tools.
• Lack of advanced features: Nifty may not have some of the advanced features that larger teams or more complex projects may require.

Pricing: $4/user/month with annual plan. Free plan available.

12. Project Insight

Project Insight is an award-winning work management tool that expands and scales as your business grows.

Features:

• Intelligent project scheduling updates later tasks when earlier tasks are changed
• Integrated time tracking on desktop and mobile
• Centralized approval process that consolidates comments and sign-off for every task

Pricing: $3/user/month with annual plan. Free plan available.

13. Taskworld

Taskworld is a project management solution focused on the Kanban board and workflow.

Features:

• Break large projects into specific tasks and assign them within the Kanban board
• Use the timeline view to forecast finish dates and compare them with deadlines
• Fill out cards with smaller tasks in a checklist format (and assign them)

Pricing: $15/user/month with annual plan. Free plan available. 

14. Miro

Miro is a powerful project management and collaboration tool that helps teams work more efficiently and effectively. With its user-friendly interface and comprehensive features, Miro allows teams to plan, execute, and deliver projects.

Features:

• Visual collaboration: Users can create boards, add sticky notes, and invite team members to work together from anywhere in the world.
• Integrations: Miro integrates with a variety of popular tools like Trello, Slack, and Google Drive.
• Templates: Miro provides a library of templates for different types of projects, including product roadmaps, user story maps, and agile boards.

Pros:

• Customizable: Miro can be customized to fit the specific needs of a team or project.
• Real-time collaboration: Miro’s mobile app allows teams to work together in real-time, no matter where they are located.

Cons:

• Price: Miro can be expensive for smaller teams and individual users.
• Learning curve: There can be a learning curve for some users, especially those who are not familiar with visual collaboration tools.

Pricing: $16/user/month with annual plan. Free plan available.

15. Kanbanchi

Kanbanchi is an intuitive Kanban solution that makes it easy to implement the framework.

Features:

• Customize Kanban board templates to your company’s workflow
• Google Calendar and other crucial integrations
• Team workload monitoring tools to avoid bottlenecks

Pricing: $34/user/month with annual plan. Free plan unavailable.

16. RoboHead

Robohead, a division of Aquent, is built for in-house marketing teams with an emphasis on creative projects and deliverables.

Features: 

• Custom project request forms and project templates
• Optimized workflows based on team skill and availability
• Individual to-do lists and time tracking for each team member

Pricing: undisclosed.

17. Zenkit

Zenkit is a web-based project management tool that provides a flexible and customizable platform for teams to manage tasks, projects, and workflows. It offers a range of features that enable teams to collaborate more effectively, prioritize tasks, and track progress.

Features:

• Kanban boards: Zenkit allows users to create drag-and-drop Kanban boards to keep track of the progress of projects.
• Gantt charts: Zenkit offers Gantt charts, which provides users with a visual representation of their project timelines.
• Workflow automation: Users can set up automations to trigger actions when certain conditions are met, such as when a task is completed.

Pros:

• Data visualization: Zenkit provides a range of data visualization options, allowing teams to visualize their progress in a way that suits their needs.
• Flexibility: Zenkit is highly flexible and customizable, enabling teams to create a platform that meets their unique needs.

Cons:

• Limited integrations: Zenkit’s integrations are somewhat limited compared to other project management tools.
• No time tracking: Zenkit does not have built-in time tracking features, which may be a drawback for some users.

Pricing: $21/user/month with annual plan. Free plan available.

18. Workfront

Workfront is a cloud-based work management platform that streamlines work processes, fosters collaboration, and provides real-time visibility into projects. Its key features include resource management, digital proofing, and automation.

Top features:

• Enterprise-scale workflows: It centralizes work in one place where cross-functional teams can connect, collaborate, and execute to build a system of record for work.
• Resource management: Workfront provides a detailed view of team capacity and workload.
• Portfolio management: With Workfront, organizations can manage their entire portfolio of projects, from ideation to execution, in one centralized platform.

Pros:

• Proofing and review: Proofing and review features allow teams to collaborate and provide feedback directly on creative assets without the need for external tools.
• Enterprise-grade security: It provides top-notch security features to ensure the confidentiality, integrity, and availability of user data.

Cons:

• Complexity: While the platform is highly customizable and offers a wide range of features, it can be complex to set up and use, especially for organizations with a large number of projects and teams.
• Dealing with multiple file formats: Certain file formats do not render correctly in Workfront Proof (eg, .XLS files)

Pricing: undisclosed.

19. Kanbanize

Kanbanize is a Kanban-based platform for managing projects.

Features:

• Combine Kanban with timeline views to better visualize your project status
• Forecast project finish dates based on the flow of individual task cards
• Automate repetitive tasks with powerful workflow rules

Pricing: $12/user/month with annual plan. Free plan unavailable.

20. Coda

Coda is a spreadsheet and doc platform for online collaboration.

Features:

• Edit and share spreadsheets and documents with all team members
• Integrations with other core collaboration applications like Slack
• Create your own custom templates to suit your company’s workflow

Pricing: $30/user/month with annual plan. Free plan available.

21. Easy Project

Easy Project is a productivity platform with dedicated Agile workflow management tools.

Features:

• Monitor Scrum sprint progress with a dedicated sprint dashboard
• Manage user stories and sprints with a Scrum board for each iteration
• Collaborate on a product backlog during and in between sprints

Pricing: $24/user/month with annual plan. Free plan unavailable.

22. KanbanFlow

KanbanFlow is a Kanban-focused project management platform.

Features:

• Use Kanban boards to plan projects throughout different phases
• Assign different task cards to different teams or users (with deadlines and notifications)
• Use horizontal swimlanes (like teams, products, and more) to get a more granular overview

Pricing: $5/user/month with annual plan. Free plan available.

23. PlanZone

PlanZone is a France-based app for collaborative projects. It lets you centralize all your workflows on one platform.

Features:

• Create tasks, then add documents and calendars to provide context for your team
• Discuss the project in the same space you’re working on it
• Generate Gantt charts and adjust them from your administrative dashboard

Pricing: $20/user/month with annual plan. Free plan unavailable.

24. Smartsheet

Smartsheet is a software as a service platform to plan, capture, track, automate, and report on work at scale. It offers a rich set of views, reports, workflows, and dashboards to adapt according to business needs.

Top features:

• Dynamic gantt charts: Smartsheet’s Gantt chart view allows users to visualize project timelines and dependencies, with the ability to easily adjust schedules and assignments.
• Customizable forms: Smartsheet’s customizable forms feature enables users to gather and organize data, such as customer feedback or project requests.
• Data integration: It seamlessly integrates with a wide range of third-party tools, such as Salesforce, Jira, and Microsoft Office.

Pros:

• Versatile platform: Smartsheet can be used for a wide range of tasks and projects, making it a valuable tool for businesses of all sizes and industries.
• Real-time collaboration: Smartsheet’s collaborative features allow team members to work together in real-time, improving communication and productivity.

Cons:

• Reporting: The reporting functionality could be improved, with limited options for creating custom reports.
• Missed add-ons: It requires add-ons for time tracking and resource management.

Pricing: $25/user/month with annual plan. Free plan available.

25. Upwave

Upwave enables cross-department collaboration and business-wide problem solving with visual project management software.

Features:

• Flexible team creation for short or long-term projects and internal and external collaborators
• Visual workflow templates plus the ability to customize your own template
• Centralized communication and file-sharing

Pricing: $16/user/month with annual plan. Free plan unavailable.

26. Wrike

Wrike is a cloud-based project management software designed to help teams streamline their workflows and collaborate more effectively. It was founded in 2006 by Andrew Filev and has since grown into a popular tool used by businesses of all sizes to manage projects from start to finish.

Top Features:

• Integrations: Wrike integrates with project management must-haves like Google Drive, Zendesk, WordPress, Zapier, Slack, and more.
• Wrike Approvals: The software has a dedicated feature to make the project review process smoother.
• Budget & expense management: Customize currency preferences and create default hourly rates and job roles for projects.

Pros:

• Create dashboards for visual and accurate stakeholder communications.
• There is a high level of customization possibilities.

Cons:

• Some users had hoped for more triggers and actions available under their automation engine.
• You have to pay extra for advanced reporting.

Pricing:$25/user/month with annual plan. Free plan available.

See more details about Wrike Pricing here.

Comparison: explore these Wrike alternatives

27. Favro

Favro is an Agile project management tool for distributed teams.

Features:

• Use Kanban, spreadsheets, and timeline views to get a better overview of projects
• Use automation rules to speed up workflows and eliminate busywork
• Attach iterations to tasks, and collaborate in real-time with threaded comments

Pricing: $7/user/month with annual plan. Free plan unavailable.

28. Hitask

Hitask is a streamlined project management interface that syncs across devices for easy access all the time.

Features:

• Single screen dashboard for task overviews with drag-and-drop feature to assign work
• Team calendar to understand the entire workflow
• Reporting for time tracking, project status, and more

Pricing: $5/user/month with annual plan. Free plan available.

29. Planio

Planio is a modern task management solution for engineering teams.

Features:

• Create workflows and add milestones for all sizes of project
• Fits with both Agile and traditional approaches
• Detailed time tracking and role-based permissions

Pricing: $5/user/month with annual plan. Free plan available.

30. Swit

Swit is a cloud-based collaboration platform that offers project management, team communication, and task management features. It provides a unified workspace where teams can collaborate and manage projects efficiently.

Features:

• Task management: Create, assign, and track tasks, set due dates and priorities, and get notified when tasks are completed.
• Chat and messaging: Communicate with team members and share files in real-time through group chats and direct messages.
• Calendar: Schedule meetings, events, and deadlines, and view all your upcoming tasks and events in one place.

Pros:

• File sharing: Swit allows teams to share files and collaborate on documents with direct uploads.
• Analytics: Swit provides analytics and reporting features that allow teams to track their progress and identify areas for improvement.

Cons:

• Limited integrations: Although Swit does offer integrations with popular third-party tools, it doesn’t have as many integrations as some other project management tools.
• Pricing: Swit can be expensive for larger teams or organizations, which may be a consideration for some users.

Pricing: $10/user/month with annual plan. Free plan available.

31. Forecast App

Forecast App is a powerful project management software that helps teams plan, execute, and deliver projects more efficiently. The software is user-friendly and integrates with a variety of popular tools.

Features:

• Resource management: With Forecast App, teams can easily manage their resources, including employees, contractors, and freelancers.
• Data visualization: The platform automatically assembles data into past, present and future insights for strategic decision making.
• Budget tracking: Forecast App also offers budget tracking features that allow its users to monitor project expenses and track their spending against the budget.

Pros:

• AI-powered platform: AI capabilities provide real-time assistance with planning and execution of projects.
• Integration capabilities: Forecast App integrates with popular tools such as Jira, GitHub, and Slack.

Cons:

• Steep learning curve: While the app’s interface is user-friendly, it can take some time to learn how to use all of the features effectively.
• High cost: Forecast App is relatively expensive compared to other project management tools, which may not be feasible for smaller businesses or limited budgets.

Pricing: $29/user/month with annual plan. Free plan unavailable.

32. Ruum

Ruum is a no-code process management software that helps automate your tasks and projects.

Features:

• Flexible and customizable forms to capture the data you need
• Timeline, Kanban, and task list views for however you prefer to work
• Standardized processes can be easily shared across the organization

Pricing: undisclosed.

33. Kantata

Kantata is a platform for project and resource management.

Features:

• Make sure high-impact employees are always working on high-priority projects with better resource profiles and reports
• Use the main spreadsheet-style timeline view to get a granular understanding of where your project stands
• Track working hours and expenditures (including salaries) to keep projects within budget

Pricing: undisclosed.

34. Microsoft Lists

Microsoft Lists is a Microsoft 365 app that helps track information and organize work. Lists are simple, smart, and flexible, so users can stay on top of what matters most to the team.

Top features:

• Smart rules: Microsoft Lists allows users to create smart rules that trigger actions automatically based on predefined conditions, such as sending notifications when specific changes are made to a list item.
• Automation with power platform: Build custom productivity apps using lists as the data source.
• Native integration: Microsoft Lists integrates seamlessly with other Microsoft applications such as Teams, SharePoint, and Power Automate, which can enhance productivity.

Pros:

• Access for Microsoft lovers: Anyone with a Microsoft account can get started with lists easily.
• Security system: Advanced security features, including data encryption, multi-factor authentication, and data loss prevention, ensure the safety of sensitive information.

Cons:

• No import from MS Excel: Microsoft Lists does not support its own Excel file format. Excel users have to export to CSV before importing.
• No Kanban view: There is no Kanban or board view that is important for data management

Pricing: $13/user/month with annual plan. Free plan unavailable.

35. Tability

Tability is designed to be flexible and is made for companies that trying OKRs for the first time.

Features:

• Flexible plan editor and assistant that helps you write smart goals and OKRs
• Automated reminders to your team to update goals
• Weekly sprint boards that shows you what to work on, in context with your company goals

Pricing: $5/user/month with annual plan. Free plan available.

36. Bitrix24

Bitrix24 combines project management software with a CRM, marketing solutions, and other business tools.

Features:

• Distinct roles for managing tasks and understanding workloads
• Task ratings and efficiency reports to improve productivity
• Gantt chart, Kanban board, and calendar views

Pricing: $175/unlimited users/month with annual plan. Free plan available.

37. Meisterplan

Meisterplan is a project portfolio management software with a focus on Gantt charts in the UX.

Features:

• Visualize multiple projects over the next months, quarters, and years, with detailed Gantt charts
• Predict roadblocks and forecast delivery dates with the real-time simulation tool
• Prioritize projects and tasks by setting project scores and ranks

Pricing: $67/unlimited users/month with annual plan. Free plan unavailable.

38. Toggl Plan

Toggl Plan is a team project and work planning tool to streamline work plans and balanced workload. Its important aspects include easy-to-use drag and drop interface, customizable project timelines, and color-coded labels for easy tracking.

Top features:

• Time tracking integration: Toggl Plan offers seamless integration with Toggl Track to track time spent on each task.
• Task dependencies: Users can set dependencies between tasks to ensure smooth project progress.
• Recurring tasks: Toggl Plan offers the option to create recurring tasks for projects to save time.

Pros:

• Real-time updates: Toggl Plan offers real-time updates on the progress of projects, ensuring everyone is on the same page.
• Lightweight software: This could be an advantage for teams with simple projects.

Cons:

• Lack of invoicing: There’s no ability to invoice so if a user needs that it requires to integrate another program.
• Limitations: Some users have reported that the desktop version of the program seems to have more limitations than any other aspect.

Pricing: $14/user/month with annual plan. Free plan unavailable.

39. Kantree

Kantree is a work management platform for managing Agile projects.

Features:

• Burndown charts and velocity tracking helps you speed up your sprints
• Collaborate on a product backlog and source bug reports from users with open forms
• Edit cards with custom fields and assign them to one or multiple users

Pricing: $10/user/month with annual plan. Free plan unavailable.

40. Project.co

Project.co is designed to save time for teams that juggle multiple projects for different clients.

Features:

• See all your projects at once from the dashboard
• Discussion pages for every project
• Create tasks and assign people, dates, and specific deliverables

Pricing: $8/user/month with annual plan. Free plan available.

Choose the project management platform that will best fit your business

Well, that was a lot of information, wasn’t it? Hopefully now you better understand what options exist.

To get a feel for ease of use and all the other features that help teams get work done, sign-up for a free trial!

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