19% of organizations deliver successful projects most of the time (source).
Yes, you read that statistic correctly.
Said another way — and maybe a bit more jarring:81% of organizations do NOT deliver successful projects most of the time.
While there are many parts of project planning that hold special significance when it comes to successful project execution, organizations and project team members should strive to balance the tasks associated with various stages of the project life cycle while keeping project execution top of mind.
In this article, we’ll detail the ins and outs of project execution, discuss four project implementation methodologies, and share a few ways to give your team members a leg up when it comes to filling execution gaps.
Project execution: just one part of the project management process
In order to plan your project in an organized and thoughtful manner from the get-go, you need to get a high-level sense of the entire process—not just the project execution plan.
According to the Project Management Body of Knowledge (PMBOK), all project management processes fall under five main phases or process groups.
Stage 1: Initiation phase — Developing a project charter, pitching it to management, and getting it approved.
Stage 2: Planning phase — Considering all relevant factors, including project scope, deliverables, timeline, budget, project team, communication, risk, and so on.
Stage 3: Execution (implementation) phase — Doing the actual project work. Often the longest phase of the project (more details below).
Stage 4: Monitoring and control phase— Using a workflow to track tasks and sub-items in real-time — also a chance to course-correct any issues that arise. Project management software can be an invaluable tool for regular checks and staying aware of project progress or even scope creep.
Stage 5: (Analysis and) closure phase — Evaluate the overall performance and project deliverables.
While all stages hold unique value and impact for a project, project execution is particularly involved—it’s where the rubber meets the road. It’s where ownership of tasks and small goals are assigned to ensure teams stay on track.
Execution phase tasks include:
- Monitoring action step progress
- Hosting regular staff meetings to track workload, establish accountability, updating teams about ongoing progress and changes
- Offering leadership input to reduce bottlenecks and mitigate potential friction.
During the project execution phase, the project schedule is followed, and the wheels get set in motion … putting into action what was agreed to in stage #2 (planning).
Note: if you are running an Agile project, sprints will begin during the project execution stage. Each sprint informs what will be delivered next, edging the project closer to the end goal.
Four project implementation methodologies you should use
Every team has a unique DNA and style of working, but they often have a core framework that keeps them working efficiently and effectively to reach their goals. Let’s take a look at four of the most popular and classic project execution methodologies:
Scrum is a framework for organizing, planning, and executing complex projects.
The Scrum framework requires a Scrum Master to foster an environment where:
- A Product Owner organizes the work for a complex problem into a Product Backlog.
- The Scrum Team takes a portion of the work into an Increment of value during a Sprint.
- The Scrum Team and its stakeholders inspect the results and adjust for the next Sprint.
We recommend using monday.com’s sprint planning template to implement Scrum within your organization quickly.
Agile is not a step-by-step framework. Instead, it can be viewed more as a methodology (or philosophy) that involves an iterative approach to delivering a project throughout its life cycle.
The Agile approach aims to solve issues surrounding the disconnect between the product and the market it serves. Specifically, Agile values:
- Individuals and interactions over processes and tools
- Functioning end product over comprehensive documentation
- Customer collaboration over contract negotiation
- Responding to change over following a plan
Kanban is a visual strategy that leverages a board — consisting of columns and cards — to break down a project into actionable pieces.
A basic Kanban board includes three columns for “Working on it,” “Done,” and “Stuck.”
A more detailed, sophisticated Kanban board includes more columns (see below):
Using monday.com, you can modify your columns to fit your specific project demands best.
DevOps combines software development and IT operations — developers perform feedback, quality assurance, and security checks.
The goal of DevOps is to shorten the systems development life cycle and provide continuous delivery with high software quality.
In this method, developers perform these actions throughout the development process instead of at the end, resulting in increased speed and reduction in time-consuming fixes that cause bottlenecks.
No matter what project implementation method you choose (or combination of methods), good portfolio management software helps ensure strategy is aligned with project execution.
And we believe monday.com is the answer.
How to manage project execution with ease with monday.com
monday.com‘s Work OS provides the flexibility to build and adapt to any workflow, project, or process. This is crucial for the success of any project execution and a team’s overall functionality.
monday.com also gets you up and running quickly with a Template Center with more than 200 tried and true templates for a wide variety of of industries and teams. Start by selecting the monday.com template that best fits your needs, and then customize it for your specific project. From there, seamlessly integrate all of your favorite tools — from Outlook to Dropbox to Slack to Google Drive — to work directly with monday.com.
Specifically, we recommend using the product roadmap template to track progress during the execution phase (often the longest phase) of your projects.
This product roadmap becomes your team’s shared, singular source of truth template to showcase the vision, direction, priorities, and progress of a product’s development over time.
This template is beneficial during the project execution phase as it serves as the plan of action, aligning the organization around short and long-term project goals.
Whether you choose a Gantt chart view to see a high-level overview or select another type of board view (there are many to choose from), monday.com offers many ways to communicate the big picture with external stakeholders and the finer details with your internal team.
Execute faster for success
More than 127,000+ companies trust monday.com to be the central hub for their teams’ communication and project execution.
With a full suite of creative features and integrations, mapping and monitoring project tasks becomes automated and seamless.