Notion vs. Evernote: which is a better fit for you in 2021?
monday reviews is our latest blog series where we provide the facts about different project management tools—no BS and no hyperbole needed. Keep scrolling for our analysis and to learn more about all the project management tools out there. Enjoy!
Notion and Evernote are just two of the several leading project management tools on the market, like monday.com to name a few!
While they have key differences that should be noted, the two tools have very similar goals. The greatest difference between these two products is that Notion was built from the ground up as an all-in-one organizational tool that helps users keep all of their work in one space. Evernote was built as an organizational note-taking app that also keeps users’ files in one place.
In this article we’ll be looking at everything you could need to know about the two, so you can make the smartest choice about which way to go once we’re done. We’ll be checking out the main features, pricing, and other considerations for your note-taking pleasure.
Let’s hop to it!
What is Notion?
Notion promotes itself as an ‘all-in-one workspace’, aiming to be the central tool for your team’s project, task, and informational needs.
It’s built on three components; Team Wiki (base of information for the company), Projects and Tasks (where you can distribute and manage assignments), and Notes and Docs (where you can make and share notes or documents).
What is Evernote?
As we mentioned above, at its core, Evernote is an advanced note-taker.
It was designed as a mobile app for quick and efficient note-taking, and it features tools to capture ideas from multimedia sources with the same ease.
With Evernote, you’re able to add text, images, audio, scans, PDFs, and documents to your notes, which can be structured and formatted according to your personal preference.
Evernote relies on cross-platform compatibility and app integrations to expand its functionality, making it a good complement to your existing ecosystem.
The premium Business price plan for Evernote users introduces shared workspaces where other users can collaborate on the same meeting notes, much like a traditional organizational tool.
Which is more budget-friendly?
TL;DR – Both have a free plan for personal use. However, both the individual and team-based premium plans are slightly more expensive with Evernote.
Notion has 4 ready-made pricing plans to meet the needs of a variety of users.
- Personal ($0): Unlimited pages and blocks, share with 5 guests, sync across devices
- Personal Pro ($4 per month): Everything in Personal, plus unlimited file uploads, unlimited guests, version history, and API access
- Team ($8 per user, per month): Everything in Pro, plus unlimited team members, collaborative workspace, advanced permissions, and admin tools
- Enterprise (custom pricing): Everything in Team, plus SAML SSO, advanced security, dedicated manager, custom contract
Evernote has 3 price plans that target common use-case scenarios.
- Basic ($0): Sync up to 2 devices, find notes fast with search and tags, apply rich formatting to your notes, clip web pages, 25MB maximum note size, 60MB monthly upload limit
- Premium ($4.99 per month): Everything in Basic, plus sync unlimited devices, access notes offline, annotate PDFs, search text inside Office docs and PDFs, create custom templates, 200MB maximum note size, 10GB monthly upload limit
- Business ($10.99 per user, per month): Everything in Premium, plus work together in shared spaces, see your team’s activity history, centralize account administration, manage team and data access, log in fast with single sign-on (SSO), business data ownership, 20GB monthly upload limit and 2GB/user
We just wanted to remind you we have a 14 day free trial, no credit card required!
Trying to figure out which plan is best for you? Check out our recent blog post aaaaaaall about it.
How do their integrations stack up?
Integrations refer to the third-party applications that can interact with the core tool in meaningful ways.
Notion allows you to embed content blocks to a Notion page from a variety of different sources.
These include Google Drive, GitHub, Figma, Loom, and more. However, core third-party tools like Google Docs aren’t integrated from the ground-up level, as Notion offers their own versions of these tools with the aim of replacing them entirely.
Evernote takes a different approach, integrating applications like Gmail, Outlook, Salesforce, Google Drive, Slack, and Microsoft Teams into the core workflow.
For example, you can save incoming emails and share Evernote notes easily without leaving the Gmail app.
We believe greatly in the efficiency of integrations, which is why we offer more than 40 of them!
What about security?
If you are going to store the entire digital footprint of your business in one workspace, you want it to be secure. Here’s what each tool has to say about their security.
Notion use TLS security protocol within and outside the data centres for their app.
They run 100% on Amazon Web Service’s cloud within a VPN so that public access is denied.
Notion encrypts data at rest and in transit, but not end-to-end, as they claim that would make the search function impossible to use.
Evernote also uses TLS security for their mixed cloud service/physical data centres.
They use Google Cloud Platform to run their service, which protects data with AES-256 encryption.
But what do customers think?
What do real users of both applications have to say? We’re going to throw this one over to independent SaaS review site G2 to find out.
Notion scores a solid 4.5 stars from a fairly small group of 133 reviews.
But, of 7 user-dimensions like ‘quality of support’, ‘product direction’, and ‘meeting requirements’, Notion beats Evernote in 5 of them. Not bad, Notion.
Evernote scores an identical 4.5 stars, but from a much larger base of 1,800 reviews.
It beat Notion on ease of use, ease of setup, and ease of admin, suggesting that Evernote is the simpler app to plug in and play with.
And, just for the fun of it…
monday.com scores 4.6 stars with 1,260 reviews.
So, y’know, if that’s how you’re judging this…
monday.com: your new Notion and Evernote alternative
Because monday.com allows you to build any tool on top of it, it has A LOT of features that are simple to use, set up, and master. We’ve narrowed down some of our favorites here:
- Visual dashboards to make more data-driven decisions – Easily create summaries, reports, and get a high level view of everything that is important to you and that your team is working on! You can read more here about the limitless reporting capabilities on monday.com: What are Dashboards?
- Easy collaborating all in one place – monday.com eliminates the need for painfully long email threads and unnecessary meetings. All communication and files are centralized in one place and kept within the context of your work, so you never miss any key information.
- Integrate the tools you’re already using – Keep all your data in the same place, and continue using the tools you love. We offer more than 40 integrations that you can set up in a few clicks.
- View your data however you want to – Just like Trello, monday.com offers Kanban views, as we’ve mentioned above! But we also believe that flexibility is the name of the game, and therefore also include other views, including: timeline, Gantt, Calendar, and more!
Get started with the right tool for you
However, if you’re looking for more than a note-taking app or a more customizable, more powerful complete Work OS with advanced features like time-tracking capabilities, automations, and high-level reports, the answer to the “Notion vs. Evernote” question is simple: monday.com.
We go to the next level — supercharging the functionality of your workspace, allowing you to visualize your workflows with intuitive, customizable dashboards, create automations for mundane tasks, and manage the activities of every branch of your company from one central location.