Skip to main content Skip to footer

Evernote vs. Trello: which is right for your team?

Rachel Hakoune 8 min read
Get Started

monday reviews is our latest blog series where we provide the facts about different project management tools. Keep scrolling for our analysis and to learn more about all the project management tools out there. Enjoy!

Deciding between project management tools shouldn’t be a difficult task. Yet, somehow it seems to get worse with each passing year. Here at, we’re going to make your quest for productivity a bit easier. Today we’ll discuss the nuances between Evernote and Trello.

In this article, we’ll explore the key strengths and unique differences of Evernote and Trello so you can decide for yourself.

 Get started with

What is Evernote?

Evernote is a cloud-based software service built for writing, creating, organizing, and storing media files. While it started with only text notes, it slowly evolved into a photo, video, and audio file storage solution as well. Its cloud-based design means all your media files are stored with Evernote instead of locally on your computer, so they’re accessible via any computer or mobile device.

As you create files on various devices in Evernote, it will automatically save and sync to its servers so you can access them later from a different machine.

Beyond file storage and creation, Evernote has an impressive file index and organization system, making it easy to organize and search for notes based on certain qualities like contents, tags, and notebooks.

What is Trello?

At its core, Trello is a collaborative project management tool. It stores media files of all types too, but what makes it unique is the Kanban board that acts as a visual aid, notating what work is in progress and who’s working on it.

Each Trello board comes standard with the ability to add members, comments, attachments, checklists, labels, and due dates to a Trello card. As work progresses, you’re encouraged to drag cards around your Kanban board to indicate a status change.

Trello is essentially project management software that favors simplicity and accessibility.

What are the differences between Evernote and Trello?

TL;DR — Both Trello and Evernote have sharing capabilities, but Evernote tends to be more of a private note creation and storage solution. People can use Trello for note taking and note storage, but it’s really meant for task management.

In the battle of the platforms, this really is an unfair match as Evernote and Trello are essentially in different weight classes. Their main functions and target markets are widely different.

Let’s take a deeper dive into these two tools to better understand what they’re made of.

Evernote features: simple, searchable note-taking

With Evernote, you can expect superior note-taking capabilities with a lot of room to customize your text, thanks to its rich formatting tools. Evernote’s pricing and feature tiers are pretty straightforward:

Evernote Basic

  • Automatically sync between two devices
  • Web page clipping
  • Up to 25 MB for free with a max of 60 MB monthly upload limit

Evernote Premium

  • Everything in Basic comes standard
  • Sync unlimited devices
  • Access notes offline and search within attachments like Office docs and PDFs
  • Annotate PDFs and create custom templates
  • Up to 200 MB note size and a 10 GB monthly upload limit

Evernote Business

  • Everything in Premium comes standard
  • Business Plans get additional features like centralized account management
  • You can see your team’s activity history, manage data access, and leverage fast logins via single sign-on (SSO)
  • Up to 2 GB note size and a 20 GB monthly upload limit

Trello features: Kanban-powered project management

Every Trello plan offers unlimited cards and unlimited lists, but similar to Evernote their tired pricing plan will provide additional storage space, security, and features as the price point increases:

Trello Basic

  • 10 boards per team for free
  • One free Power-Up per board which enables 3rd party integrations, automation, and custom fields
  • Unlimited cards and lists with a 10 MB per file attachment limit for free

Trello Business Class

  • Everything in Trello Basic
  • Unlimited boards
  • Unlimited power-ups
  • Advanced checklists and templates
  • Priority support
  • 250 MB per file attachment

Trello Enterprise

  • Everything in Trello Business
  • Single-sign-on (SSO)
  • Public board management
  • Organization-wide permissions and restrictions

How much do Evernote and Trello cost?

Evernote pricing and plans

Evernote offers a free version with a decent amount of storage and device syncing.

The Evernote Premium plan is $7.99/user per month with more features, unlimited device syncing, and considerably more storage.

Evernote Business is $14.99/user per month and is precisely the same as Premium but with more centralized management, more storage, and single-sign-on (SSO).

Students get 50% off Evernote Premium with a .edu or email address.

Get started

Trello pricing and plans

Trello offers a free version with a decent amount of storage and device syncing.

The Trello Business Class plan is $9.99/user per month with more features, more automation, unlimited boards, and considerably more storage.

Trello Enterprise varies in price but starts at $17.50/user per month and gets cheaper as you add over 100 users. It’s exactly the same as Business Class but with more centralized management and single-sign-on (SSO).

There’s no student discount for Trello. There is a 75% off discount on Business Class if you’re a registered non-profit and a 30% off discount on Enterprise or Business Class if you’re an educational institution. Both require proof.

What about customer service and integrations?

Evernote’s customer service, user reviews, and integrations

With a 2.5 service rating on Trustpilot, it seems like Evernote’s service leaves a lot to be desired. Same goes for integrations. With half a dozen integrations, you’re not going to find much flexibility when creating automated workflows.

Trello’s customer service, user reviews, and integrations

Trello’s sporting a 4.5 service rating on Trustpilot and has practically zero bad reviews. Their integrations list is impressive, with dozens, if not hundreds, at your disposal. Keep in mind, integrations may be limited by your plan choice.

How to choose: Evernote vs. Trello

When it comes to note-taking, notebook storage, and file accessibility, Evernote is the clear favorite for their category. It’s not often you’ll find groundbreaking differences between note-taking software, though.

Trello, on the other hand, is a true project management tool built with a bias for action and collaboration in mind. You can take notes with it, but that’s not its original intent. What if you want a document sharing and collaboration tool that also does task and project management? Do you have to get both Evernote and Trello?

Rather than having to embrace multiple platforms, let’s take a look behind door #3.

We’d like to introduce ourselves: — the project management platform that manages anything.


Whether it’s managing projects with clear timelines and deliverables or ongoing work like customer service or content management you’ll find you simply get more done with

At its core, it’s a digital workspace that helps you create custom workflows, so your team projects feel efficient and visually appealing, no matter what you’re working on.

get more done with

Like Trello, keeps track of your projects and tasks with a visual dashboard. But, where shines is its centralized management. At a glance, your board shows you key details like who’s working on a task and what progress they’ve made. It’s easy to drill deeper and see the communication back and forth for each row and join the conversation yourself.

Plus you can easily set up and manage card and task dependencies — no power-ups required. Setting up your boards has a simultaneously simple and advanced feel. With 200+ templates, you can hit the ground running in minutes, and the drag-and-drop functionality makes it easy to make changes on the fly.

When it comes to true project management, delivers best in class app integration and customized workflows with 30+ column types and 8 different visual workflows — including Kanban.

That’s not all! also has:

  • Built-in automation that streamlines repetitive work and prevents human error
  • Enterprise-grade security that gives you peace of mind
  • 24/7 customer support and daily webinars to level up your workflows
  • A robust iOS app and Android app to keep everyone on the same page

Project management tool round up

Evernote is great for keeping handy reminders or sharing documents. But that’s about as far as it goes. If you need more, without juggling multiple platforms, you’ll need to look elsewhere.

[Trello is action-oriented and simple to use for task management, offering more power and functionality than Evernote. But when it comes down to creating custom workflows, and empowering your team to work smarter and more efficiently, takes the cake.

For thriving organizations that want to grow, you want It will transform the way your team does business and give you an edge that’s hard to replicate anywhere else.

Still on the fence? Test drive for yourself with a 2-week no credit card required free trial.

Get started


Related articles: Trello pricingSmartsheet pricingTrello vs. AsanaTrello vs. monday.comWrike vs. TrelloTrello vs. NotionTrello vs. AirtableTrello vs. Jira

Rachel Hakoune is a Content Marketing Manager at Originally from Atlanta, she is finding the balance between southern charm and Israeli chutzpah.
Get started