The best organization apps can help you stay on track and protect your main non-renewable resource: time. Whether you’re looking for an app that helps you run your to-do list from your Apple Watch or you want a full-scale solution for task and project management for your business, there’s an app that’s right for that.

You can put many potential options to the test with a free trial. But we’ve also made it easy for you to start your research by providing a look at some great organizational apps and solutions below.

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What are organizational apps?

Organizational apps are software tools that help you optimize productivity and manage time throughout each day. They help you remember and prioritize everything you need to do so you’re meeting big and small goals regularly.

Organizational apps are often designed for use with your mobile devices, so you can have your reminder and scheduler right in your pocket whenever you need

Templates that help you plan specific projects or track your to-do list are also of great value. Organizational apps can interface with mind-mapping tools, notetaking apps, and document storage clouds to keep all your resources handy. Most transfer the calendaring and to-do functions of old-school, hard-copy day planners into digital form for your convenience.

Obviously, we hope you’ll choose monday.com for your organizational needs. But we also know that each person and business is unique and our Work OS may not be the absolute right choice for everyone. To that end, we’ve done a little research to see what types of choices you have when it comes to the best organizational apps.

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Best organization apps to enhance productivity

Whether you’re a CEO or a student, you can take control of your time and organize your life with organizational apps that help you make better use of time. We’ve curated some of the top organizational apps to help you get on top of your workload in the list below.

1. Trello

If you need to organize your whole team, Trello offers some great features to keep everyone on the same (virtual) page. Manage your time — and your team’s time — with the calendar feature, assign tasks to others as needed, and use the timeline feature to track multiple projects at once. Comments, instant notifications, integration with other organizational apps, invitation capability, and multilingual support make Trello a full-function app.

Trello has a free version, though you’ll need to pay by the month if you want to use the more advanced features. If you love excessive detail, this could be the app for you, though if you have exceptionally complex projects on your plate, you may want to look elsewhere.

2. monday.com

monday.com provides dynamic organizational tools for individuals, teams, and entire enterprises. You can use our Work OS alongside other favorite tools, including Google Drive. Customization features are abundant, so you can make the individual tools work for you in an easy, flexible way. Lots of color-coding and graphics are helpful to people who are visually inclined, and the ease of use makes the platform a snap for non-techies. Use Gantt charts and Kanban-style workflows to visualize projects in real-time, and stay connected with your whole team through easy integration with Slack.

On top of automations and plenty of communication methods, monday.com offers ready-made templates for sales/marketing, design, project management, HR, and plenty of other categories. Starting with templates makes it easy to do everything from planning entire campaigns to tracking contacts and managing teams. All templates are fully customizable.

Some of our templates that help boost productivity and harness organizational power include:

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3. Todoist

Todoist has a slick user interface that helps you see what you should do next, and it integrates smoothly with Dropbox, Google Calendar, and many other organizational apps. It’s also available on all the major platforms, so you can switch from your laptop to your smart watch and stay synced to your organizational list. Built-in reminders keep you on task and help you develop good habits, and checklists help you organize your day. Collaborative features enable communication and delegation.

Some of those collaborative features, though, aren’t as robust as you’ll find with other apps. Todoist would also benefit by incorporating sorely needed features such as scheduling and time-tracking, which many people require for purposes like expense reporting or invoicing.

4. Notion

This flexible app lets you customize the way you want your information organized. Create a quick checklist or design a Kanban board that can handle complex task workflows. While the templates officially available are a bit limited, at least in the free version, a widespread online community shares their own customizations and tutorials.

You may find that Notion takes the place of multiple apps — you won’t need note-taking apps like Evernote or productivity apps like Trello if you’re using Notion, for example. It’s able to organize lots of information, though it may feel like overkill if you’re just looking for a to-do list to keep you organized. Perhaps because it’s so powerful, some users cite a steep learning curve when getting up to speed with Notion, and its admittedly modern and sleek interface takes a while to absorb.

5. TickTick

TickTick’s free version provides basic functionality for keeping your to-do list updated, capturing ideas and brainstorms, assigning tasks, and setting reminders — and more advanced features are available with a subscription. It’s made for those with an on-the-go lifestyle, since it delivers location-based alerts as you move through town. If you also use the Pomodoro focus method, you’ll recognize the built-in time tracker feature, and the white noise generator can be valuable if you’re trying to work in a noisy environment or on public transportation.

Another useful feature of TickTick is the “Plan My Day” function, which organizes your due dates so you can prioritize what to work on each day. However, don’t expect TickTick to sync with your calendar unless you’re willing to upgrade. You may also find that the free version’s limits on lists, tasks, and subtasks are, well, limiting when you’re trying to manage various projects.

Having the right app in your pocket is a great way to get started with organizing your life or work. But knowing how to apply organization methods to your lists is also important, which is why we’ve delved a bit into these topics in the FAQs.

FAQs about the best organization apps

What’s the easiest way to organize your life?

Stay organized by writing things down — everything from your grocery list to contact information for friends and family members. Trust your organizing app to remember things and keep you on schedule so you can use your brainpower for more creative endeavors.

<twitter>For best results with time management, prioritize your to-do list according to your goals, and don’t try to multitask.</twitter>

Plan each day ahead of time, setting aside specific blocks of time to accomplish each task. For example, you might spend a few minutes a day keeping your home organized, working on social networking, or updating your shopping lists.

What are some common organization systems?

Organizational systems vary depending on what you’re trying to organize. If you want to organize documents, a filing cabinet — virtual or physical — makes it easier to find information through the use of folders. Organizing your time is vital for productivity. Apps such as those discussed here help with that, as do to-do lists, reminder systems, and calendars. And the checklist is at the heart of almost every organizational system.

Can a disorganized person become more organized?

Absolutely. Using organizational systems that house and categories your data and lists is one first step to becoming organized. Planning to be early in all circumstances creates the buffer you need to accomplish the items on your list. And designing your physical environment so you have a place for everything helps you work at peak efficiency.

Power personal or business organization with the right app

Choosing the right organizational app for yourself and your team members can make an enormous difference in your productivity and efficiency — not to mention your sense of confidence that you can handle the tasks placed before you. When your time, your team, and your information are organized, you have the freedom to level up and be innovative.