Picture the scene…
It’s a weekday morning. Your kids are late for school, and you forgot to help them with their homework.
You drop them off, then realize you’ve missed your dental appointment because you saved it on the wrong calendar by mistake.
You frantically catch up on emails in line at the supermarket and try to figure out what the hell you’re supposed to do today — based on your multiple lists of daily tasks.
When you finally sit down at your desk, you find yourself easily distracted by dozens of emails.
You muddle through your day, bouncing from task to task, but wonder what you actually achieved as you clock off.
Sound familiar? Then you might need a productivity app (or two).
This article will round up the 4 best productivity apps that will help you get organized for good in 2021.
How can productivity apps help you get organized?
According to research, the average number of hours of productive work in a day is — shockingly — just 2 hours 53 minutes.
Yep — you’re productive for less than 3 hours per day.
What’s even worse is that it takes over 25 minutes to regain your concentration after an interruption.
And interruptions abound in the digital age.
Push notifications on your mobile device threaten to derail your concentration with petulant frequency.
And, usually, they succeed.
In fact, Millennials and Gen Z spend more than 10 hours per week checking their phones during working hours.
That’s a lot of wasted time. But can productivity apps help?
Do productivity apps work?
If you’re anything like me — a master procrastinator — you may be wondering: do productivity apps actually work?
The answer is: it depends.
Work-life balance is the top priority for young professionals, according to a survey of nearly 1,600 25-40 year-olds — and productivity apps can help them achieve that.
But it seems for Gen X and Baby Boomers, technology may be more of a hindrance than a help:
For everyone to reap the benefits of a productivity app, it needs to be so intuitive and user-friendly that your whole team can use it. No matter their technical know-how.
What are the different types of productivity apps?
There are productivity apps for:
- Helping you concentrate
- Planning your week
- Achieving inbox zero
- And much more.
If you want all of these things — and who doesn’t — then you’ll need more than a basic productivity app.
Which is where Work Operating Software (Work OS) comes into play.
A platform like monday.com can help you achieve optimum productivity, both in your work and personal life thanks to its powerful features, including:
- Team and individual task management
- Calendar integrations
- Weekly planning and to-do list templates
- Multiple views that help you keep track
- Instant messaging to improve communication
- And more
4 best productivity apps to help you organize your life
Do you ever pick up your phone, fall down a social media rabbit hole, then put it down without doing the thing you intended to do?
Maybe constant notifications interrupt your flow, or you have a cat video addiction. Whatever your productivity killer, there’s an app for it.
Here are arguably 4 of the best of them.
1) monday.com: best all-rounder
Of course, our top productivity app is monday.com — even though it isn’t exactly a productivity app, we use it every single day.
It’s a Work OS, which is an interface that can you can customize to achieve maximum productivity in a way that works for you.
For example, its calendar integrations with Google Calendar, Outlook, and iCal help you manage your time by giving you an overview of both personal and professional appointments.
You can also time block your calendar so that no one disturbs you when you need to be productive.
Plus, its customizable weekly to-do lists, daily task management collaboration tools, and multiple views mean you’ll never miss another deadline.
For example, you could try the Todo List Widget, which allows you to manage and track all your personal tasks:
Or, try the Checklist feature, which is perfect for breaking tasks down into smaller action items.
Another useful monday.com productivity feature is time tracking.
Time tracking allows you to see how you can more effectively manage your time, and high-level timeline integration pulls multiple timelines together so you can view them all in your calendar:
And, if you ever waste time scouring your inbox for lost information, monday.com has got you covered.
Its email and messaging integrations centralize your communications so you can spend less time emailing and more time being productive.
Plus, monday.com has a mobile app that you can access from your iPhone app, iPad, or Android device.
This means it goes wherever you do, and you can stay productive on the go:
2) Focus Booster: for procrastinators
Focus Booster is a time management tool based on the now-famous Pomodoro technique.
It’s a time tracker designed to help you focus on one task for a burst of time, known as a “Pomodoro” (which means “tomato” in Italian).
The standard length of a Pomodoro timer is 25 minutes of total concentration with a 5-minute break, but Focus Booster allows you to adjust both.
Focus Booster also takes the Pomodoro technique one step further.
It features time tracking and reporting and lets you download CSV reports for accurate invoicing.
However, monday.com also offers additional features including time management features — making it a productivity-boosting one-stop-shop.
3) Calendar: for organizing your life
The aptly-named Calendar app does exactly what it says on the tin: it syncs your calendars across Google, iCal, and Outlook.
You can also share your calendar so people can see your availability and book appointments with you — like a virtual PA.
Calendar is a good tool for scatterbrains who struggle with managing their diaries.
But to really boost your productivity, you might want to consider something a little more comprehensive.
Like monday.com, which offers calendar integrations along with project management features that will streamline your life.
4) Forest: for social media addicts
Forest is a productivity tool that encourages you to be present and stay focused on the task at hand by planting virtual trees.
The trees only grow as long as the app remains open, and if you close it too much, they die.
It’s also possible to plant real trees by supporting their partner, Trees for the Future.
Forest is a fun app that trains your brain to stay away from your phone — which makes it the perfect complement to the productivity-enhancing tools monday.com has to offer.
How do I choose the best productivity app for me?
When choosing the best productivity tool, you need more than just a time tracker — you need a task management app, calendar app, and to-do list app all in one.
Here are some of the most important features to look out for.
Automation of recurring tasks is a key feature that can increase your productivity by saving you time.
Instant messaging and file sharing help you stay on the same page as your team members, even when working remotely — so you never have to worry about missing anything.
Of course, monday.com offers all of the above plus a bunch of other useful features… and an extra-special feature designed to help you achieve that ever-elusive work-life balance.
Enter My Focus — the personal digital planner that helps you manage your calendar and daily tasks and set goals all in one place.
It integrates your task list and calendar so you can stay on top of your life — without being overwhelmed.
Thanks to productivity apps, those chaotic days of missed appointments and busy work can be a thing of the past.
Productivity apps can help you get organized — and stay organized — so you spend less time on Facebook and more time focusing on what’s really important.
monday.com has everything you need to maximize your productivity — from calendar integration and instant messaging to task planning and management.