Overseeing a project with pen and paper can be a nightmare.

Not to say it’s impossible, but using software to support your project management efforts would be the smarter route.

Like trying to cut some wood on a cold winter day. You could do it with an axe, of course. But you’d save tons of time by using a chainsaw.

So, if you’re tired of managing your project the old way and want to try the “chainsaw” approach, we’ve got you covered.

In this guide, you’ll find 7 task management apps that will make your job easier and great app-choosing tips to save you some time.

You ready? Let’s get started.

Get started with monday.com

1. monday.com: a powerful Work OS for all projects

Let’s be blunt:

A task management app may be great to organize tasks and workflow. But if you’re in charge of an organization and want to tackle a project as a whole, then you probably need a true Work OS, like monday.com.

We’re a full-scale project management software that helps you not only prioritize tasks and organize work, but also handle complex projects with multiple collaboration features.

This guarantees that everyone in your team is on the same page.

Plus, we have apps for both iOS and Android phones so your team can work from wherever, whenever.

monday.com's home page screenshot

Top features:

  • Powerful task tracking: Keep all your workflow organized and measure progress through data visualization dashboards
  • Task dependencies: Build relationships among your tasks so that everyone in your team knows what they should be working on (and understands the big picture at the same time)
  • Collaboration: Get access to advanced collaboration features in real-time
  • Custom reporting dashboards: Make data-driven decisions through reporting dashboards that showcase counters, graphs and charts
  • Future-like automation: Automate some of your most tedious processes in seconds
  • Seamless integrations: Integrate your favorite 3rd party software with ease


We offer four paid plans: basic, standard, pro, and enterprise, with rates varying based on team size and payment frequency. Check out our pricing page to find the perfect plan for your team and wallet.

2. Workflowy: a basic, free PM app

Workflowy is a free productivity app that helps individuals plan and track small projects — like books, articles, and daily tasks — through well-organized to-do lists.

When you log in, you’ll find a minimal user interface where you can organize lists through what they call “Nodes.” Inside each “Node” you can create multiple tasks and subtasks to keep on top of your workflow.

Workflowy is a free app to keep your mind organized.

Top features:

  • Basic task management: organize your daily work with simple to-do lists that can be chunked into tasks and subtasks
  • Simplicity: minimal user interface to help you stay focused
  • Endless lists: create unlimited lists for free


WorkFlowy is free.

3. Asana: a flexible PM software

Asana is a cloud-based task management software suitable for workflow management.

It’s not a full-on project management solution — as it lacks time tracking, budgeting, and other advanced features — but it’s pretty flexible and efficient.

Every department in your organization can customize Asana to fit their unique workflows and processes. Additionally, it’s a simple platform so your team can get familiar with it fast.

Top features:

  • Centralized dashboard: See relevant information and gain insights about your progress in one place
  • Timelines: Make sure you hit your deadlines by creating project plans that help you stay on schedule
  • Forms: Standardize your work intake process with forms
  • Task management: Make sure everyone in your team knows what they need to do and when work is due (For this, you can use a variety of shared to do lists)
  • Team workload management: Make sure no one’s over or underworked


Asana offers one free plan and three paid ones: premium, business, and enterprise. Paid plans start at $10.99/user per month if billed annually.

4. Any.Do: for to-do lists and organization

Any.Do is a task management solution that helps you organize your daily life and work. You can sync it across all your devices and track your progress with ease. Plus, you can set reminders so you never forget your most important tasks.

With Any.Do’s premium plans, you can set up recurring tasks, access to multiple themes, turn on WhatsApp reminders, and organize everything with color tagging.

Top features:

  • To-do lists: Organize your work in lists and add relevant notes to them
  • List sharing: Share your list with team members and assign tasks
  • Scheduling: Set due dates and schedule your workflow
  • Collaboration: Assign tasks and chat with other team members in real-time
  • Workflow automation: Automate your workflows with over 2,000 seamless integrations


Any.Do offers just one paid plan: premium. Pricing is $5.99 per month if billed monthly, with discounts for paying bi-annually or annually.

5. Google Tasks: a free productivity app

Google Tasks is a free productivity app to organize your “to-dos” in lists and keep yourself accountable.

One of its best features is the Gmail integration where you can drag and drop emails and turn them into to-do list items. Plus, you can create multiple projects, assign dates to items, add notes, and multiple subtasks below each task.

Google Tasks isn’t all that powerful, or advanced. But, being a free tool, its functionality is good enough to organize your personal workflow.

Top features:

  • Gmail integration: Drag and drop emails as notes
  • Deadlines: Set a date and time for tasks and to receive notifications
  • Tasks: Set one-time and recurring tasks
  • Sharing: Share tasks with other Gmail users
  • Google Calendar integration: Sync your tasks in Google Calendar


Google Tasks is free.

6. GanttPro: for gantt chart PM

Lots of project managers love Gantt charts for a good reason: they’re simple.

GanttPro provides you with all the simplicity of a Gantt chart combined with a task management system. You can split your projects into tasks, subtasks, and milestones.

You can also organize and schedule your workflow, set due dates, and task dependencies. It’s a visual solution for individuals and teams looking to improve their project planning.

Top features:

  • Task management: create new Gantt charts in minutes by dragging and dropping tasks and their attributes
  • Collaboration: assign tasks to team members, share documents, and measure progress through an intuitive data dashboard
  • Sharing: share Gantt charts with your teammates, clients, partners, and more


GanttPro offers three paid plans: individual, team, and enterprise. Plans start at $15/user per month. 

7. Bit.ai: the next level of Google Docs

Bit.ai is not a task management tool in the usual sense of the word. It’s more like Google Docs on steroids.

With a focus on team collaboration, Bit.ai allows you to create dynamic notes, documents, wikis, knowledge bases, and more.

You can invite team members and clients to collaborate in real-time and work together in any document. You can also brainstorm ideas with your team by creating and linking pages together to create internal or external knowledge base.

Top features:

  • Document collaboration: Create interactive documents and collaborate in real-time
  • Task management: Create unlimited workspaces around projects and assign tasks to your team members
  • Customizable workflow: Chunk your workflow down into “silos” and move content and documents across all your organization’s departments


Bit.ai offers one free plan and three paid ones: pro, business and enterprise. Paid plans start at $8/member per month.


The right technology can save you lots of time. And help you do your job in a more efficient, cost-effective way — the smart way.

If you’re just looking for a solution to make task management easier, there are plenty of good options on this list.

To learn more about how monday.com can help, you can test out setting up your next project with our free project planning template.

Get started