Let’s not kid ourselves, here: software project management can be pretty hard. Compared to software dev and IT, ordinary, run-of-the-mill project management is a walk in the park.

When you’re managing a software project, things are constantly changing. New bugs pop up, updates go wrong, team feedback can head south quickly — you get the idea.

That’s why your team has got to use a flexible and reliable software project management tool that can give you a constant, 360-degree view on your software project and sprints.

Now, do you want the good news or the bad news?

The good news is that there are literally hundreds of project management software solutions out there to choose from. In case you couldn’t tell, that’s also the bad news — because it can be pretty tricky knowing where to start.

This article will break down the basics of software project management, how it differs from other projects, and the best software project management tools available on the market.

Get started with monday.com

What is software project management?

First thing’s first: before we start breaking down the best software project management tools out there, let’s pump the brakes for a minute and talk about what software project management actually entails.

Simply put, software project management is a very specific branch of project management that revolves around the planning, scheduling, resource allocation, tracking, and delivery of software, IT and web projects.

Screenshot of monday.com project management board demonstrating task status

How does software project management differ from marketing, sales, or HR?

Ok, so software project management is a little bit different than normal project management because software projects normally have a longer — or even recurring — lifecycle that requires loads of tests and updates.

For example, if you were managing a building project, it’s pretty easy to tell when the building is all done. But software projects need a lot of fine tuning, and so many recurring tasks need to be revisited on a regular basis.

That’s why the majority of software projects are managed using an “Agile” style that keeps things moving fast and helps teams adapt to constantly shifting customer or stakeholder feedback.

What’s Agile project management?

Agile project management is an iterative approach to delivering a project that promotes velocity and adaptability.

Translation: Agile project management is a workflow style based on repetition and flexibility.

The main benefit of using Agile project management is that you can adjust tasks or trajectories as you go rather than follow the same linear path from start to finish.

For example, you might run into unforeseen bugs case issues when developing a web project that forces you to rethink what you’re ultimately going to deliver and when. By using an Agile workflow, it should be simple to quickly alter that trajectory, assign tasks and modify schedules.

Want to learn more about Agile software development and task management? We’ve got you covered.

What are the tools used in software project management?

Screenshot of monday.com sprint planning view for software teams

Software project planning and project management can be pretty tricky to get right. That’s why it’s absolutely critical that your team deploys a project management solution that can help you get the job done.

Why use software project management tools? 

According to researchers at PMI, 66% of companies that use project management software finish projects within their original budget.

project management app actually manage to stay within their original budget.

That’s because software project management tools come with a wide range of features that help every member of your team get their tasks done better, faster, and on-budget.

So, what project management software features could your software dev team be taking advantage of?

Here’s a few key functions just to wet your whistle:

  • Sprint planning functionality enables you to plan out your sprints and always be in the best position to adapt to changes throughout the process. For example, with monday.com you can assign owners, determine story points, and share files in real-time.

Free sprint planning template from monday.com

  • Bug tracking reporting makes it easy for non-tech types so they’re able to open tickets without the sort of friction you get with ordinary dev tools.

free bug tracking template from monday.com

  • A consolidated view that helps you manage and organize your backlog of tasks, and build and adapt your project roadmap.

free product roadmap template from monday.com

  • Flexibility is the biggest benefit you’ll get with software project management tools. Your platform needs to be as Agile as your team. That’s why you should be looking for a flexible solution with ready-made templates that you can shape to support your specific use cases.

Looking for templates? monday.com has over 200 templates to choose from (just saying).

Want to read more about what the top features your project management software needs? We’ll break it down for you.

What software project management tool should you use?

Ok, so there are loads of project management software options out there—but they’re not all equipped to handle IT or dev projects.

That’s why you’ve really got to do your homework and shop around for the right project management system.

Introducing: monday.com

Screenshot of monday.com integration with Jira demonstrating how to raise customer issue


But hear us out on this one, because we’re not just doing a hard sell, here.

When it comes to software and web development, monday.com has got all the building blocks, bells, and whistles you need to get the job done.


  • 8 visual workflow options including Kanban board, Gantt chart, map, and more
  • Over 40 integrations with other apps
  • Form sharing and collaboration with team members and clients
  • Automations to streamline multiple tasks
  • Hundreds of templates to match every team, sector, or project

Another real plus of using monday.com for software projects is that we’ve got an integration with Jira.

Using our Jira integration, you can instantly increase visibility and alignment by assigning stakeholders in Jira and monday.com. Whenever a team member is assigned a task in Jira, they’ll automatically get assigned on monday.com and vice versa.

You can also create custom entities in Jira and connect them to multiple issues, such as priority, labels, status, start date, end date, and much more. Then, you can automatically sync them on monday.com. This increases transparency and improves visibility amongst stakeholders.

Sound like a good fit? We think so, too. Did we mention that all of our plans come with a free trial? Check it out now and see why monday.com is totally the way forward.

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Want to explore some more software project management apps? Head to our blog and we’ll point you in the right direction.


At the end of the day, software development can be a total minefield. You know that and we know that. There are so many thorny issues managers have got to overcome, bugs to fix, feedback to action, remote developers to keep track of, and everything in between.

That’s why you need a reliable software project management tool that can help you successfully guide your team using an Agile workflow that’s adaptable but gets the job done quick.

Looking for the best all-rounder? You can’t do better than monday.com.

With eight visual styles, 40+ integrations and 200+ templates, we’ll get your software project started off with a bang.

Try our software requirements specification template!