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Should you consider a Workflowy alternative?

Rachel Hakoune 6 min read
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Can you believe there was a time in the not-so-distant past when people used a hard copy day timer to keep track of work deadlines, important meetings, lunch dates, school recitals, and friends’ birthdays?

Thank goodness for the plethora of digital work management and time-saving productivity app alternatives that the 21st century has ushered in. If you’re looking for one such app, you may have come across Worfklowy (or perhaps you’re looking to break away from Workflowy)?

Either way, this article will examine Workflowy alternatives, including our personal favorite and the one we recommend to everybody we meet.

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What's Workflowy?

Workflowy is a web-based task management tool that allows users to create and organize multiple lists.

You can use Workflowy for your grocery list, your weekend to-do list, your blog brainstorming list, or even, at a certain time of year, to track who is being naughty and who is being nice.

While there are some collaboration features, Workflowy is very much a list app, also known as an outliner. Given its simplicity, the app is fairly user-friendly and distraction-free.

Let’s talk about features.

  • Users are a fan of Workflowy’s minimalist interface
  • Solid search functionality, making it easy to hunt through lists
  • Ability to create nested lists
  • Easy to rearrange and reorder list items with drag and drop functionality

How much does Workflowy cost?

Workflowy offers a free version as well as a paid pro version, which runs for $50/annually.

The free version will not suffice for anyone who plans to make Workflowy part of their routine, as it limits users to 250 new list items per month. No list limitations exist with the pro version.

Dropbox backup, increased customization options and premium support are all features that are included with the pro account.

You can also integrate with Dropbox on

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So, what’s a good alternative for Workflowy?

* pokes its gorgeous head out from behind the wall.* is a to-do list and project management platform well worth a second look, particularly if you are in the market for a more robust work management system — something that will serve as a one-stop-shop for keeping you or your business organized, on schedule and communicating with team members (as opposed to a simple outliner tool).

If you are someone who relies on due dates and deadline reminders to get work done (so… all of us) neither are available in Workflowy. So and its intuitive process-optimizing interface could be just what you are looking for. intuitive process-optimizing interface

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What’s goes beyond list-management into true workflow management and delivery territory.

Highly customizable, offers a wide range of value add-ons that help to set it apart from other similar desktop and mobile apps, including, (but not limited to)…

  • Time tracking by project
  • Configurable, customizable workflows
  • Email, intranet, CRM, and social media integrations
  • Gantt chart, kanban charts and 6 other project management views
  • Deadline, budget and resource management tools
  • Reporting and analytics is more of a collaborative project platform that works well in a team environment, whereas Workflowy doesn’t have that functionality.

Appreciating the vast differences from project to project and the need to accommodate for different processes and team work styles, is highly flexible and adaptable.

Over 180,000 customers use as their go-to to keep them producing. Teams of all sizes, from industries and companies as diverse as Coca Cola, Adobe, and Universal Studios. interface

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What are the differences between and Workflowy?

In this section we’ll break down the two platforms and highlight some of the key competitive differences between and Workflowy.

When it comes to customization…

Workflowy has limited customization and formatting capabilities which include font, headings and link shorteners. customizable dashboards, automations, custom fields and templates, and enable users to put their own personal spin on project and task management.

When it comes to integrations…

Workflowy users have gotten creative in trying to incorporate reminders into Workflowy, and have found that its integration with Google calendars is a reasonable workaround, but not (of course) super powerful. integrates easily with dozens of apps including Outlook, Dropbox, Google Tasks, Mailchimp, Slack, and more. integrates with 36 apps

When it comes to collaboration…

Workflowy gives you the ability to share parts of your outlines with others who also have Workflowy accounts

At, team collaboration is a core component of how the software is structured. It’s integrated into all components of our digital workspace, from

When it comes to customer service…

Workflowy directs users to the Workflowy community site to search for the answers to questions, or they can email the help desk in the instance of an urgent request. offers 24/7 customer support, including live chat. success stories has been a serious game-changer for some serious players:

  • Entrepreneur realized a 23% increase in digital sales
  • Management consulting firm McChrystal Group credits their 60% revenue increase (during the COVID-19 pandemic no less) to
  • Zippo saved $82,000 and saw an 87% increase in active product development projects
  • In less than a year, Falkbuilt hit $1.3 million in project revenue after moving to
  • Thoughtworks reduced email communication among their team members by 55% while improving global team collaboration by 73% courtesy of

[twiiter]Check out all our success stories, from companies like Entrepreneur, Zippo, Thoughtworks, and more here.[/twitter]

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Make the most efficient choice for your team

Forrester reported on’s cost savings and business benefits last year, and some of their stats tell a compelling story:

  • Adoption of saved employees, on average, three hours per week
  • A 27% improvement in campaign launch project completion time, which led to (wait for it) Increased revenue because of getting to market faster

Long story short, if you are looking for more than a list-management tool, a task manager with the ability to set reminders, integrate with other platforms and keep multiple moving parts on track, then is the answer for you.

Mondays are a fresh start, an opportunity to set yourself up for productivity success in the week to come. Just like

Try it out free for 14 days. For Workflowy users, we recommend our team task management template.

Rachel Hakoune is a Content Marketing Manager at Originally from Atlanta, she is finding the balance between southern charm and Israeli chutzpah.
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