Tired of trying to remember where you put the latest version of your to-do list? Or maybe you know where that to-do list is, but it’s just not helping you get more work done.

Enter: a task tracker. It’s a single place where you and your team can organize and prioritize every single task or item that needs to get done. A lot of task trackers can do even more, with features like tracking time or managing tasks as part of a larger project.

Read on to learn how to successfully use a project task tracker to increase productivity. Plus, we’ll show you how to track your tasks through the monday.com Work OS and share some easy-to-use templates to help get you started!

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What is a task tracker?

But you’ll find that most task trackers let you do a lot more than just check off activities. Many task trackers come as a part of a larger task management software that also includes time tracking, reporting capabilities, and automations to will help you stay on top of recurring tasks.

A task tracker helps you make sure no tasks slip through the cracks with everything you have to do in a day. And it’s not just for personal task tracking. You can manage your team members’ tasks too.

free daily task tracker template from monday.com

How do you track tasks?

To start tracking your tasks, you’ll first need to make a complete list of everything you currently need to accomplish. You can make this list on paper, in a Word doc or spreadsheet, or in any way that’s easiest for you.

This is the step where you should gather up your post-it notes, sift through your email inbox, and look anywhere else where important tasks might be hiding.

85% of workers lose up to 2 hours a week searching for lost information, so this is your chance to hunt down that missing data once and for all.

Make sure the tasks you’re listing are truly just tasks, not projects or goals. You want to include things like “set up the task tracker” and “assign tasks to the marketing team,” not “increase productivity by 30%.”

Once you have a complete list of tasks, sort them by priority. The simplest way to do this is often by due date, but be sure to think through other reasons a task might be more important than one that’s due sooner.  Next, set time limits for each task. This is especially important if you’re following tasks for clients and need to track billable hours. It’s also useful for you to get a better understanding of team productivity.

Finally, add each item to your task tracker. Be sure to include any files, attachments or other information that’s necessary to complete each task. Assign tasks to yourself or your team.

Using a project task tracker software to efficiently track tasks

The best way to manage tasks is within a project management framework, using digital tools to ensure your entire team can collaborate no matter where they are.

A digital platform like monday.com is the best option because:

  • Every team member can access and update task lists from any location, at any time
  • Task ownership comes with notifications to keep people on track
  • There’s complete transparency: You can all see what everyone is working on at any given time
  • It’s easy to collaborate and share relevant resources within the platform

How does a work task tracker tool help you work better?

To those who haven’t used a time-tracking tool before, the prospect of adapting to one may seem overwhelming. Is it really worth it?

We’re here to prove to you that it is.  And when you use intuitive, customizable tracking software like the monday.com work OS, it doesn’t have to be a lot of work either.

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here are a few concrete ways a work task tracker tool helps you work smarter.

  • You’ll have a centralized view of your workload. 71% of people who use an online tool to track tasks say it’s easy to see the state of their work — but only 52% of people who use paper to-do lists say the same.
  • Work is easier to delegate. When you know every single task you need to complete, it’s a breeze to figure out what others can help you with.
  • All your information will be accessible online. Since task trackers are online tools, you can keep your to-do list with you no matter where you are. No more forgetting that stack of sticky notes at home and having no idea what you need to do next.
  • You’ll work faster. Instead of spending valuable time figuring out what work you need to do, you can focus entirely on the actual task. That means more work gets done in less time.
  • You’ll know where you’re spending your time. Time tracking is another key benefit of most task trackers. The average employee is only productive for 2 hours and 53 minutes each day, but when you track time by task, you’ll see exactly where you can improve your team’s efficiency and productivity.

A work task tracker cuts out the clutter from your day-to-day work habits. It’s not just getting rid of your paper to-do lists, it’s creating a streamlined way for you to stay focused and increase your efficiency.

monday.com is the best work task tracker to improve your productivity

So, want a suggestion for a tool that helps you track tasks and get your to-do list completely finished? monday.com is a Work OS that encompasses task management and a lot more.

As a task management solution, the monday.com Work OS offers you every feature you need for personal or team use. We even offer a customizable task tracker template to get you started as quickly as possible.

free team tasks template from monday.com

Use the monday.com work OS as your task tracking tool to:

Visualize tasks You’ll see everything in a color-coded chart that includes task status, priority level, and due dates or timelines. If you don’t like the task list view, you can convert it to a Gantt chart or other visualization.

Automate tasks Take advantage of our robust automation to set reoccurring tasks. A completed task can even be automatically assigned to the person who needs to review it. Or, you can get smart notifications for each step of the process.

Integrate tasks the monday.com project task tracker works seamlessly with other project management tools so you can ensure all your information is compiled in one singular place.

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monday.com tracks tasks and reports on them, too!

A project task tracker eliminates scattered to-do lists and helps you be more productive. No more post-it notes littering your desk or dozens of haphazard files in your Notes app. With a task tracker, you’ll keep everything in one place. But when you choose a task tracker within a Work OS like monday.com, you can do even more.

the monday.com Work OS is an all-in-one platform that can handle all of your business operations. Any team can use the platform to track tasks, manage projects, or design their own apps and workflows to get more things done in a day. The monday.com platform is both flexible and scalable, so it grows and changes as your business grows and changes. Maybe right now you just need a simple task tracker template, but soon you’ll need more complex project management. And when you choose a work task tracker within a task management tool, you’ll record all the data on the tasks you and your team complete.

monday.com is the task tracker that can fulfill whatever your needs may be. From simple task tracking to full-on project management, you’ll get more insight into how your team works, and how to improve your project efficiency overall.