Tired of trying to remember where you put that latest version of your to-do list?
Maybe you know where that to-do list is, but it’s just not helping you get more work done.
Enter a task tracker.
It’s a single place where you and your team can organize and prioritize every single task or item that needs to get done.
A lot of task trackers can do even more, with features like tracking time or managing tasks as part of a larger project.
What is a task tracker?In the simplest terms, a task tracker is a smart to-do list, but much better.
Of course, you can easily find a task tracker that does a lot more than let you check off activities. Many task trackers come as a part of a larger task management software that also has time tracking, reporting capabilities, and even automations that will help you remember any recurring tasks.
A task tracker helps you make sure no tasks slip through the cracks with everything you have to do in a day. And it’s not just for personal task tracking. You can manage your team members’ tasks too.
If you choose a task tracker within a task management tool, you’ll get data on the tasks you and your team complete. You might use time tracking to calculate total work hours, a record of the number of tasks completed for each project, or even dynamic ways to assign tasks based on task status.
Some task management software will even allow for simple project management, with Gantt chart or Kanban views of tasks and their status.
Time tracking is another key benefit of most task trackers. The average employee is only productive for 2 hours and 53 minutes each day, but when you track time by task, you’ll see exactly where you can improve your team’s efficiency and productivity.
How do you track tasks?
While we’d love to find a task tracker that can pull your to-do list out of your brain automatically, that’s not quite possible. Yet.
So in the meantime, you’ll need to do a little organization to get your task tracker up and running. The good news? The first time you set up a task tracker is the hardest. After that, you’ll establish good habits that are much easier to maintain.
To start tracking your tasks, you’ll first need to make a complete list of everything you currently need to accomplish. You can make this list on paper, in a Word doc or spreadsheet, or any way that’s easiest for you.
This is the step where you should gather up your post-it notes, sift through your email inbox, and look anywhere else where important tasks might be hiding.
85% of workers lose up to 2 hours a week searching for lost information, so this is your chance to hunt down that missing data once and for all.
Make sure the tasks you’re listing are truly just tasks, not projects or goals. You want to include things like “set up the task tracker” and “assign tasks to the marketing team,” not “increase productivity by 30%.”
Once you have a complete list of tasks, sort them by priority. The simplest way to do this is often by due date, but be sure to think through other reasons a task might be more important than one that’s due sooner.
Then, set time limits for each task. This is especially important if you’re following tasks for clients and need to track billable hours. It’s also useful for your own views into team productivity.
Finally, add each item to your task tracker. Be sure to include any files, attachments or other information that’s necessary to complete each task. Assign tasks to yourself or your team.Most importantly, don’t forget to update your task tracker regularly! Doing a little bit every day is far more effective task management than waiting a few days — or weeks — and getting behind.
How does a task tracker help you work better?
All right, you might be thinking. This whole tracking software thing sounds like a lot of work. Is it really worth it?
Believe us — it definitely is.
And to prove it, here are a few concrete ways a task tracker helps you work smarter.
- You’ll have a centralized view of your workload. 71% of people who use an online tool to track tasks say it’s easy to see the state of their work — but only 52% of people who use paper to-do lists say the same.
- It’s easier to delegate. When you know every single task you need to complete, it’s a breeze to figure out what others can help you with.
- You’ll be in the cloud. Since task trackers are online tools, you can keep your to-do list with you no matter where you are. No more forgetting that stack of sticky notes at home and having no idea what you need to do next.
- You’ll work faster. Instead of spending valuable time figuring out what work you need to do, you can focus entirely on the actual task. That means more work gets done in less time.
A task tracker cuts out the clutter from your day-to-day work habits. It’s not just getting rid of your paper to-do lists, it’s creating a streamlined way for you to stay focused and increase your efficiency.
monday.com is the best task tracker to improve your productivity
So, what is this magical tool that helps you track tasks and get your to-do list completely finished?
monday.com is a Work OS that encompasses task management and a lot more.
As a task management solution (but also so much more!), monday.com gives you everything you need for personal or team use. You’ll start with a customizable template and adapt it to exactly what your team needs to track their work.
You can track time and set recurring tasks for every entry in your monday.com task tracker.
You’ll see everything in a color-coded chart that includes task status, priority level, and due dates or timeline. If you don’t like the task list view, you can convert it to a Gantt chart or other visualization.
You can also create automations and set rules to move tasks along without your help. For example, a completed task can be automatically assigned to the person who needs to review it. Or, you can get smart notifications for each step of the process.
monday.com’s task tracker works seamlessly with other features for project management, and workflow automation. It’s flexible enough to adapt to whatever your business requires, even when teams have very different needs.
monday.com tracks tasks and reports on them, too!
monday.com is a powerful platform for tracking tasks, but it can do so much more than that too.
monday.com is an all-in-one platform that can handle all of your business operations. Any team can use the platform to track tasks, manage projects, or design their own apps and workflows to get more things done in a day.
The monday.com platform is both flexible and scalable, so it grows and changes as your business grows and changes. Maybe right now you just need a simple task tracker template, but soon you’ll need more complex project management.
monday.com can adapt to that.
When you move from simple task tracking to full-on project management with monday.com, you’ll get tons more insight into how your team works, and how to improve your project efficiency overall.
Automated reports show you bottlenecks or delays, so you can fix the bugs in question and ensure that the next project is even more efficient.
monday.com works for all kinds of teams too. While many teams can use the basic task tracker to get their work done, departments like HR, IT, or software development need specialized templates, features, or integrations to help them work better.
Get started pronto
A task tracker eliminates scattered to-do lists and helps you be more productive.
No more post-it notes littering your desk or dozens of haphazard files in your Notes app. With a task tracker, you’ll keep everything in one place.
When you choose a Work OS like monday.com, you can do even more. Task tracking can help you level up your project management, automate your workflows, and a lot more.