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Why this Trello alternative is your best option

Tamara Rosin

    monday reviews is our latest blog series where we provide the facts about different project management tools – no BS and no hyperbole needed. Keep scrolling for our analysis and to learn more about all the project management tools out there. Enjoy!

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    Most project managers today have recognized the need for digital project management solutions to support collaboration and ensure alignment across team members. As the pace of work accelerates, managing a project’s many moving parts can be nearly impossible without a project management software.

    When researching possible solutions, Trello is bound to come up among tools out there for managing tasks and projects. So, what is Trello, and what possible Trello alternatives should project managers consider before selecting a platform for their team?

    In this post, we’ll discuss Trello and one powerful Trello alternative so you can be comfortable in your choice.

    What is Trello?

    Trello is a project management tool with a Kanban view. But Trello’s main focus is Kanban!

    Fun fact: the name Trello derives from the word trellis, a structure typically used to support trees and plants!

    Wondering what exactly is this Kanban we speak of?

    Kanban project management is a methodology in which actionable pieces are drafted so every aspect of a project’s workflow is easy to visualize, and so team members are assigned to individual tasks that are easy to keep track of.

    Trello users prefer this tool typically because it is specifically tailored for creating Kanban boards and offers key metrics associated with the Kanban method like flow efficiency. However, it does not delve deeply into other project management methodologies, like a Gantt chart view for example.

    If you want access to more variety of methodologies, then perhaps you should consider project planning options other than Trello.

    What is Trello support like?

    Trello’s free plan lists nothing about support, so it’s hard to say what kind of support, if any, its non-paying customers can expect.

    For users opting for Trello’s business and enterprise plans, clients are guaranteed an email response within one business day.

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    Trello pricing

    Trello’s pricing is broken down into three categories, as follows:

    • Free plan: $0 per user per month, forever
    • Business Class: $12.50 per user per month (billed monthly), or $9.99 per user per month (billed annually)
    • Enterprise: The price for the enterprise plan changes according to how many users you need. For an enterprise with 500 users, the cost is $16.25 per user per month.

    While each plan tier includes the core elements of Trello — such as the boards and cards — the more expensive plans offer users more advanced features, such as custom backgrounds and stickers, board collections and templates, custom fields, calendar view, automations, and integrations.

    Trello project management: 4 elements to understand

    Here’s a closer look at four key elements of project management with Trello.

    Trello app

    Trello has apps for online use, as well as mobile and desktop. As the name implies, mobile apps are used on smartphones, and can be used with a WiFi connection or using a carrier’s data.

    Trello boards

    The primary view Trello offers is the Trello board, which features cards under columns that can be customized with different labels.

    For example, a project manager who uses Trello to manage a marketing project can create labels that represent various categories of tasks, such as “Landing Pages,” “LinkedIn ads,” “Design Materials,” and “Blogs.” The cards under each of those columns could include descriptions of each corresponding task, list task owners, and provide deadlines.

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    What is a strong alternative to Trello?

    Many people who research Trello and its alternatives will also find information on monday.com, and there’s a good reason why. monday.com is also a project management tool, but it is really much more than that and offers many additional features.

    monday.com transcends the typical definition of a project management platform because it not only offers greater organization, time tracking, and task tracking, but it also keeps all work centralized, boosts employee engagement, fosters greater collaboration and accountability, and makes performance analysis effortless.

    How the Work OS is transforming project management

    monday.com is the pioneer of the Work OS, a category of software that has emerged out of the need for more streamlined and holistic team collaboration tools in modern organizations. A Work OS can be described as the “nerve center” or “hub” that houses all of a team or organization’s work.

    A Work OS’s ability to centralize all work is one of its main benefits. Managing all work in one place automatically makes employees’ lives easier, because instead of constantly digging through old email chains or personal drives to find materials and updates, the latest version of all work is available to every relevant employee at all times, saving time and boosting efficiency.

    This is a game-changer in the world of project management, which requires all stakeholders to be up-to-date, accountable to their tasks, and engaged in the project. monday.com is also unique in that it is not bound in one project management methodology, such as agile project management—making it the solution for teams of all sizes and across industries.

    The monday.com board is designed to foster easier collaboration by increasing access to information and making communication effortless. It also helps team members stay on top of their work and quickly resolve bottlenecks with different statuses and the ability to provide comments.

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    6 features that set monday.com apart

    monday.com is a popular Trello alternative because of its wide breadth of features, customizations, and ability to keep complex projects simple. Here are six features that win monday.com praise.

    1. Completely customizable 

    With more than 30 column types, monday.com offers everything you would need to plan, assign, and manage projects, processes, and workflows, from conception through execution.

    Here are just a few of our columns:

    • People: Assign each task to a specific team member or multiple users to a single item
    • Status: Visually keep track of the progress of your tasks with a choice of 20 color labels that you can customize or use as a way to assign priority to tasks.
    • Mirror: Mirror and sync certain pieces of information (columns) from one board to another. This way, you can easily make changes to any one board and the changes will be reflected in both boards.

    2. Ready-to-use templates

    We offer 200+ templates that cover dozens of use cases so your teams have the right foundation to dive into new projects, processes, and workflows. The flexible templates are easy to edit and customize to fit your team’s unique needs.

    3. Visual and intuitive

    The modern employee is inundated with software and doesn’t have the time or patience for lengthy onboarding. That’s why we made monday.com as intuitive and visually aesthetic as possible, making it easy to learn and put to use in your existing workflows. Employees love the bold colors, clear labels, and intuitive navigation.

    4. 360-degree visibility

    The monday.com Work OS offers multiple views so you can easily visualize data, pull insights, and present key information in just seconds. We offer Kanban, Calendar, Timeline views, Gantt charts, map, form, workload, and main views so you can visualize your data however you see fit.

    5. In-platform data analysis

    With just a few clicks, display data on team performance, progress, and productivity across multiple projects, all within the monday.com platform. Our customizable data dashboards allow you to easily combine and manipulate data to gain important insights and ensure teamwide clarity.

    6. Unlimited functionality and easy-to-build apps

    monday.com’s Apps Framework makes it easy for any user to build the functionality they need with its simple drag-and-drop interface.

    Users can build additional board views, dashboard widgets, automations, and integrations to fulfill whatever business need they may have. Integrate Trello into monday.com with one click.

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    FAQs on Trello and its alternatives

    If you need more information about Trello alternatives, check out these commonly asked questions.

    Are there other Trello alternatives?

    Other alternatives to Trello include Asana, Jira, Smartsheet, Teamwork, and Wrike. Each of these offer the ability to outline projects, assign tasks to different team members, and manage deadlines.

    What features of a project management tool are most important to project managers?

    Many project managers will argue that the most important features are:

    • Collaboration tools – Writing and viewing comments within boards makes it easy for team members to ask questions, share information, and share status updates.
    • Customization – The ability to change boards and columns or create new, custom fields empowers users to satisfy unique needs within different projects.
    • Multiple views – Having access to calendar views, list views, Kanban views, Gantt charts, and other types of views make it easier to manage work and monitor progress.
    • Added functionality – An important benefit of more sophisticated project management tools is the ability to create new apps or functions using simple drag-and-drop interfaces.
    • Integrations – Only tools that integrate with all of a team’s software systems can provide the benefits of centralized, streamlined project management.
    • Automations – The ability to automate processes or entire tasks can save teams significant time and energy so they can focus on more complex work.
    • Visual clarity – Effective project management requires sharing and updating lots of information, files, and documents. Boards that offer visual clarity make it easier for each user to stay organized and keep track of all project assets.
    • On-platform reporting – The need to export data from numerous platforms and build reports manually on Excel consumes large quantities of time and is prone to error. Systems that enable you to build reports inside the platform are easier, more efficient, and accurate.

    What is a board view?

    A board view is a method of visualizing the key components of a project, such as the assigned tasks, team members involved, due dates, statuses, progress, files, and comments.

    Boards may also contain custom fields that team members can create based on their needs. Each of these components is represented by different columns, which team members can easily edit and update as the project progresses.

    What is a Kanban board and how do I use it?

    A Kanban tool is a digital system that allows teams to manage projects using the Kanban system. In a nutshell, the Kanban system can be defined as a method for managing processes and workflows visually by tracking the progress of tasks. One of the main goals of Kanban is to identify potential bottlenecks in a process so you can fix them and allow work to flow more smoothly.

    Many Trello alternatives offer a Kanban view, such as monday.com.

    A complete Trello alternative

    When it comes to digital project management solutions, it’s essential to choose one that is scalable and makes it enjoyable to collaborate and align team members.

    While Trello is a common contender in this category, it’s deference to Kanban structure and shortcomings in features and flexibility send many project managers looking for something more customizable and flexible. monday.com Work OS has everything an organization needs to build and create custom workflows right away.

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    Tamara's writing explores the effects of technology on organizational change, culture, and consumer behavior. When she isn't busy creating marketing content, you can find her writing short stories about life in Israel.
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