A workflow management software for 2022 and beyond

Future-proof your workflows with monday.com—the fully customizable workflow management solution that will help you optimize any task, project, or process in just a few clicks.

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What is workflow management software?

Workflow management software is a system that helps streamline business processes as efficiently as possible. These softwares can store data, files, and other information important for your processes, automate repetitive tasks to save your team time, and more.

Workflow management software is for teams of all sizes in any industry to better collaborate, create, and manage day-to-day work and projects.
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Why do you need workflow management software?

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Accurately identify your resources

With workfkow management software, you can easily and accurately understand your budget KPIs, keep track of team members and their capacity, identify opportunities for new hires, examine how and when funding is used, quickly identify where to allocate resources, and more.
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Maximize productivity

Let your team focus on what's most important. Advanced workflow management software lets teams automate repetitive tasks, such as sending reminders, notifying managers or individuals when a task is complete, a status changes, and countless other recipes.
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Minimize micromanagement

Standardizing processes on workflow management software empowers team members to self-manage. When there's a clear plan, employees rely less on their managers for direction and guidance. You can even set up reminders to finish tasks, give status updates, and seek approvals.
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Strengthen onboarding

Onboarding is time, resource, and cost-intensive. Standardizing workflows helps employees onboard faster and empower them to contribute to team goals sooner. When everyone goes through an organized process, team members can all access the same information and lessen the chance of experiencing knowledge gaps.
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Limit or eliminate roadblocks

A system that optimizes and standardizes workflows help teams reduce mistakes through an optimized structure. When team members understand how to complete specific tasks, when to get approvals, and how to uphold team standards, the likelihood of mistakes and delays goes down significantly.
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Create a better team culture

Clear workflows can set expectations for autonomy and accountability. When employees have clear processes and guidelines, it will help them succeed and grow, traits will influence or reinforce your team culture. Consistent results and actions will become core building blocks for your team's success.

What to look for in workflow management software

Your workflows are at the heart of all your projects. Here are a few things to look for in workflow management software to maximize your results:

Custom workflow capabilities
Gantt charts
Task management
Real-time automations
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monday.com has all the features you need in a workflow management software

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Customize your automations

Many processes can be automated, especially time-consuming repetitive tasks. Workflow management software helps teams save time by eliminating repetitive, menial tasks. With automation, teams can increase efficiency by being focus on the stuff that matters.

On monday.com, you can customize automations such as: status changes, recurring tasks, date reminders, item creation, moving items within a board, creating subitems, and much more.
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Workflow automation

Customize your automations

Many processes can be automated, especially time-consuming repetitive tasks. Workflow management software helps teams save time by eliminating repetitive, menial tasks. With automation, teams can increase efficiency by being focus on the stuff that matters.

On monday.com, you can customize automations such as: status changes, recurring tasks, date reminders, item creation, moving items within a board, creating subitems, and much more.
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Collaboration

Improve the way you work with your team

Workflow management software allows teams to collaborate and communicate about their work in real-time. Whether through integrating online chat functions or tagging coworkers within a project, workflow management software can eliminate the need for long email threads.

For example, the monday.com Updates feature lets teams add notes, reminders, checklists or just to check in with the person member working on that specific task.
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Cloud-based and mobile

Work from wherever

With more teams working remotely across the world, a cloud-based, mobile solutions are more important than ever. Workflow management software should allow all team members to see where things stand at all times.

Whether they need a quick overview or details on a project's workflow, the ability to access workflows anytime, anywhere is essential. Choose a cloud-based solution that offers both desktop and Android/iOS apps.
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Various view options

See your information in whichever way makes the most sense for you

Sometimes, it's easier to visualize your workflow in list format. Other times, a Gannt chart of Kanban board is more comfortable. Workflow management software lets users choose the view that makes the most sense for them.

monday.com Work OS offers the following views: Chart, Gantt, Kanban, Workload, Timeline, Table, Form, Cards, and Split view.
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200+ Templates

Save time with Templates

You don't need to start from scratch each time you start building a new workflow, especially if they share a common structure or task list. Templates save time by reducing or eliminating any admin work.

The most robust workflow management softwares will not only allow you to build any template you need, but also provide a variety of pre-built templates ready for use.
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Scalability

Scale with ease

The workflow management software you choose should easily grow with you. it should have plenty of storage for files and documents as well as organization features to keep teams aligned.

Look for solutions that have a tiered pricing model, feature structure, and customizable building blocks so you have the flexibility and tools for creating any workflow you need.
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Even more monday.com features that optimize workflows

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Real-time alerts and notifications

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Due date management

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Employee onboarding templates

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Time tracking capabilities

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Workflow automations

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Integrations

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Dashboards

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Document creation

Manage workflows your way

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Want to know more? Check out more of these common work management software FAQs below

Workflow management is important because it helps teams of all sizes and from all industries manage, assign, plan, and execute tasks efficiently. By standardizing and optimizing workflows, you can improve productivity and keep employees more engaged.
One of the most beneficial tools for effectively managing workflows is a robust workflow management software. With this tool, managers can ensure they assign the right work to the right person, streamline processes, automate repetitive tasks to save their team time, get both a bird's eye view and detailed look into the team's activity and progress, and much more.
The purpose of a workflow is to achieve a result. Workflow management is meant to help the team achieve even better results and meet their goals. Workflows provide greater insights into business processes —and whether they're as strong as they could be—help identify and eliminate redundant tasks, increase team member accountability (and reduce micromanagement, improve communication across teams, and more.
In order to organize a workflow, teams may want to first: 1. Identify the desired outcome 2. List a series of steps to achieve the outcome 3. Mark any dependencies involved in each task 4. Order the tasks to achieve the ideal outcome 5. Assign tasks to your team 6. Set a time goal for each task. monday.com has over 200+ templates for teams to use when building their workflows. Simply choose a template that matches your goals, input your information, and start working straightaway.
Workflows are used in business processes from managing sales orders, new employee onboarding, managing vacation requests, filing expenses, recruitment campaigns, and so on. With a solution like monday.com Work OS, teams or businesses manage their workflows for a variety of verticals and projects. From construction management to freelancing, event planners, sales teams, and beyond, you can use monday.com to increase collaboration, plan projects from start to finish, track all details in one place, get an overview of where your project stands at all times, budget, and more.
Why is workflow management important?
Workflow management is important because it helps teams of all sizes and from all industries manage, assign, plan, and execute tasks efficiently. By standardizing and optimizing workflows, you can improve productivity and keep employees more engaged.
How do you manage workflows effectively?
What's the purpose of a workflow?
How do you organize workflows?
How are workflows used?

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