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What is the best project management app for your business?

monday.com 8 min read
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The surge in demand for project managers and the right project management tools continues to grow, as businesses realize the value they provide.

Luckily there are lots of different project management tools available to businesses that will help them manage projects quickly and effectively.

But finding the right app for the job can seem overwhelming when you’re staring at a huge list of options.

In this article, we’re going to narrow it down and explore some of the most popular options based on different requirements and project types so you can pick the perfect app for your business.

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What is the best overall project management solution?

Project teams are often formed and dissolved as needed. In fact, for many projects, the people working on a project don’t actually report to the project manager.

monday.com

When it comes to management and team collaboration, monday.com simply can’t be beat.

It’s not even fair to call it a project management app. To do so would feel like a disservice.

monday.com is a full Work OS, with benefits extending beyond the realm of project management, into all facets of your organization.

Though, to be clear, it rules in the arena of project management.

With a host of Integrations available, it isn’t just easy to keep everyone on track, it’s also just as simple to keep everyone informed. Our wealth of integrations can bring the functionality of your favorite apps into a centralized digital workspace.

monday.com lets teams communicate better and manage work in an intuitive way, ensuring that teams meet deadlines.

Our platform also lets your team function in a way that works for you and provides every project management feature you could ask for.

With monday.com you’re not restricted to Kanban boards or Gantt charts — you have both of these views, plus many more, including timeline, calendar, map, llama farm (yes you read that right,) and others.

Businesses and teams can quickly get started on monday.com with one of our colorful templates, or customize their view in a way that makes sense to their operation.

Then you have our world-class automations, which can help you ensure that some of your more common or mundane workflows are executed automatically the same way every time.

Simply put, the sky’s the limit with monday.com.

Check out this colorful, easy-to-use, and fully customizable weekly to-do list template as one small example of what’s possible:

Weekly To-Do list template on monday.com

What is the best app for task management?

With all the competing demands for time and resources, having a way of identifying what needs to get done is essential.

A task management app is much more than a simple checklist. Powerful task management apps need to be able to create sub-items and linked dependencies to be truly useful.

Pipefy

Pipefy is a task management app that can help keep a small project team on track.

With Pipefy, automation and workflows are key benefits. Pipefy lets you set up different “pipes.” Within each you can categorize different steps, assign people, manage checklists, and more.

Overall the look and feel resembles a Kanban board, but multiple levels of automation can be chosen based on the pipe the card is in.

However, while Pipefy is great for task management, it lacks the views and workflows needed for true project management.

Unlike monday.com, you can’t set dependencies between cards, and you’re limited to board and list view, making it difficult to track and manage the overall project as a whole.

What is the best free project management software?

When considering free solutions, we considered whether the app was free forever, or had time or usage based limitations. We also tried to consider if it was truly a project management tool, or just masquerading as one.

After we ruled out plenty of options that didn’t meet these criteria, we selected Trello as the winner.

(Keep in mind that any free project management app is going to have limitations when compared to platforms you have to pay for.)

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Trello

Trello is a visual project management tool. It uses Kanban boards, which allow you to drag and drop different cards to easily depict a project and its status.

Trello’s free plan lets users create multiple projects and boards. By customizing the boards to different statuses applicable to your workflow, everyone can easily understand who handles what.

One of the biggest downfalls of Trello is that you’re restricted to Kanban boards for projects, which is not always the best option.

With complex projects with lots of different dependencies a Gantt chart is a useful view to have. This is something you can only get by paying for Trello.

While free applications might seem enticing, you’ll likely encounter a number of frustrations at trying to work with a no-cost platform.

Many of these services make their money through annoying or intrusive ads. You also can’t rely on a free service to provide everything that you need from a project management perspective. It’s just not realistic.

Trello is a strong option in the free arena, but that’s essentially being a big fish in a small pond. If you want visualizations outside of Kanban boards, turn to monday.com for a wealth of options, including Gantt charts, calendar views, timelines, and more.

Which software is best for managing Waterfall projects?

If the Great Wall of China or the myriad of wonders from the ancient age had been overseen by project managers, they would have used the Waterfall methodology for managing projects.

Waterfall has been mostly supplanted in recent years by Agile project management, but it still has a role to play.

Microsoft Project

This is a very well known package that has been around for years. While it is well known, exposure to Microsoft Project can be a bit scary.

Microsoft Project has lots of capabilities and reports. With training, it can be a very powerful tool.

However, Microsoft Project is probably best suited for enterprise-level Waterfall projects where you have a PMO and project administrators or dedicated staff to help team members manage the tool.

When it comes to easy project management, it doesn’t get simpler than monday.com.

While Microsoft Project requires extensive training to pick up and learn, monday.com is the opposite.

On monday.com’s interactive Gantt board, understanding the status of a project is simple and easy. You can coordinate dates, dependencies, and priorities, helping create a useful and informative view that everyone can grasp and use.

monday.com Gantt chart

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Why monday.com is the solution you’re looking for

When picking the best project management system, monday.com has to be at the top of every list.

That’s because monday.com is an extremely flexible Work OS.

With monday.com, you can manage all of the different projects and jobs that your organization is juggling.

Start with simple task management, using one of the task management templates. You could also jump straight into project management with the project tracker template.

As your needs and requirements change and grow over time, monday.com can grow with you.

monday.com team task management template

We offer a host of customizable templates that allow you the flexibility to manage a project in a way that makes sense to you and your organization, no matter how unique that might be (no judgment here).

Conclusion

Without a project management app, teams are forced to use tools like Excel and (shudder) paper and pencil to stay on top of everything that is going on.

In today’s world, this is simply not an effective way of working.

Without the right tools, projects will not be delivered on time. This impacts customers and the company’s bottom line as a result.

While project management can be daunting to the uninitiated, it doesn’t have to be with the right platform.

Remember, project management doesn’t need to be complicated. When you have the right platform, like monday.com, you can make your project management Workflows a lot easier.

Try our project planning template!

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