A guide to the monday.com calendar [+ 5 templates for 2026]

Calendars are a great way to visualize your project in its entirety. They also allow you to easily spot critical tasks and important deadlines without having to trawl through your entire task list. Still, some teams rely on solutions like Google Calendar or Excel to handle their calendars.

While there’s nothing wrong with those platforms, they’re lacking in capabilities that can help your team become more productive. With monday.com’s calendars, you can accomplish a lot more, like collaborating in real time, automating project tasks, and gathering insights.

How do you create a calendar on monday.com?

Creating your own calendar on monday.com is as simple as clicking a few buttons. With the monday.com Calendar Widget, you can turn project boards into calendars in an instant. Calendars are a great way to visualize important dates and milestones in projects from different boards, all in one view.

To add the Calendar View, simply click the + symbol on your menu bar and scroll down to ‘Calendar.’ Once you add it, you can create conditions and rules so the specific data you want is automatically populated in your Calendar View.

How can you customize your Calendar View?

There are different ways you can customize your monday.com calendar to fit your team’s workflows. Here are a few of the features that come with using the Calendar View in your project.

View item details

In Calendar View, you can quickly and easily see everything you need to know about individual items in your project. All you have to do is click the item in the calendar, and you’ll be able to see the item card.

Filter your calendar display

With the Calendar View, you can filter your view by adding or removing columns to your calendar. Whether that’s a full monthly calendar with every task or a weekly calendar with outstanding tasks only, you can create a calendar that shows you exactly what you want to see.

Set your timeline

With the Calendar Widget, you have the flexibility to decide how to view items from your board. In the calendar’s settings, you can select which column items to view in your calendar, such as date, week, deadline, or timeline. This gives you the freedom to see exactly the dates you’re interested in following without the noise of additional data.

Visualize items with color-coding

Customize the colors in your calendar to make it simple to see high-priority items at a glance. You can color calendar items based on the colors of your board groups, the Status Column, or the People Column on your board.

For more ways to customize your monday.com calendar, have a look at our Calendar Widget guide.

Does monday.com integrate with Google Calendar?

One of the benefits of being such a flexible software is that our platform seamlessly integrates with external tools. If you already have a Google, Apple, or Outlook Calendar, you can link it up with monday.com. All you have to do is sync them together.

How do you integrate external calendars with monday.com?

The process varies depending on which third-party calendar you want to integrate. To find out how to do this, check out our support page for the Google Calendar integration or the Outlook Calendar integration page for more information.

Once you’ve integrated your external calendars, you can also set up notifications for upcoming deadlines. That way, alerts will pop up in your monday.com calendar even without putting them in manually, meaning you’ll never miss a deadline again.

5 types of calendar templates in monday.com

Aside from adding the Calendar Widget to keep tabs on important dates from your project boards, there are other types of calendars you can use in monday.com. Here’s a brief overview of a few of the different calendar templates available.

1. Work calendar

Manage your entire team’s work schedules in one shared work calendar template. Team members can view their scheduled hours, upcoming due dates or important timelines, and monitor how work is progressing. You can even integrate your work calendar with Google Calendar to keep track of everything in one place.

2. Content calendar

Whether you want to create a social media calendar to organize posting dates across different channels or you’re planning out next month’s blog posts, monday.com’s content and editorial calendar template makes it easy to stay organized. Manage publishing schedules, draft due dates, and collaborate on content without letting anything fall through the cracks.

3. Marketing calendar

Create campaigns with dynamic marketing calendar templates to keep track of all your deadlines. Plan campaigns on different channels and make sure they’re scheduled correctly, integrate your social media calendar, and make changes in real time while making sure your entire team gets updated.

4. Production calendar

Use the production calendar template to monitor important dates from pre- to post-production. Whether you’re filming promotional video content or producing a podcast, this template will help you monitor everything from crews, locations, scenes, assets, and much more.

5. Blank calendar

If you’re more into doing it yourself, then monday.com’s blank calendar template is the perfect place to start. You can use it to plan a specific event, track meetings and appointments, or just keep track of your team members’ schedules to get the big picture on what’s going on in a daily, weekly, or monthly view.

The benefits of using a calendar template

You may be asking yourself why you should use a calendar template like the ones in monday.com if you already have Google Calendar, Outlook, or even an Excel sheet calendar. If all you want is a calendar to show you dates and upcoming events, you’ll probably be fine with one of those options. But if you’re ready to supercharge your workflows, a calendar template comes with a lot of benefits.

• Collaboration: Keep your team working towards the same goals with shared deadlines and clear visibility on important tasks and dates.
• Automation: Calendar templates like the ones in monday.com offer advanced automations that let you trigger actions based on deadlines or task status.
• Simple organization: Track all your projects and tasks in one, cohesive calendar view without switching between platforms.
• Gather calendar data: Monitor data analytics based on calendar trends so you can gain high-level project insights.
• Increased productivity: When you can visualize different timelines and schedules in one place, you can be better at time blocking and scheduling to avoid conflicts.
• Accountability: Keep your entire team accountable to specific milestones or deliverable deadlines with a shared calendar template.
• Uniformity: Use calendar templates for multiple projects so that schedules, posts, and timelines are always predictable from one project to another.

How AI and automations can help you manage your calendars

While there are many advantages to using calendar templates, automations are arguably one of the biggest benefits to managing a shared calendar. With advanced automation and AI features, managers and teams can streamline repetitive tasks, reduce manual data entry, and ensure nothing important falls by the wayside.

AI-powered calendar tools can take care of a lot of mundane, repetitive work, such as:

• Automatically sending reminders before deadlines
• Reassigning tasks when team members are unavailable
• Generate status reports based on calendar activity
• Suggest optimal scheduling based on team workload patterns

These intelligent automations free up time for more strategic work while maintaining the structure and accountability that effective calendar management provides. The secret to maximizing your output with AI-driven calendar management is choosing the right platform that combines flexibility with seamless integration for your existing workflows.

Create your next calendar with monday.com and seamlessly plan your next project

It’s probably clear by now that monday.com can help you create your next project calendar. Whether that’s creating a calendar internally or integrating with an external calendar, we’ve got you covered.

Beyond just picking the right calendar template and plugging in your data, monday.com empowers you to accomplish a lot more thanks to built-in AI and intelligent workflow automation capabilities.

Let’s take a look at some of the features in monday work management, monday.com’s project management platform, that allow you to make the most of your calendars.

AI-powered calendar automations

Use AI to build smart automations that connect to items on your calendar. For example, you can set up automations to escalate overdue items to project managers, create follow-up tasks when calendar events are completed, or adjust task priorities based on approaching deadlines.

AI data insights and dashboards

The calendars built into monday work management not only help you visualize schedules and tasks, but you can actually get meaningful insights based on real-time data that will help you make smarter decisions. With project dashboards and AI-generated reports connected to your calendar, you can track team productivity trends and identify risks and bottlenecks before they impact deadlines.

Smart AI assistant suggestions

With monday work management’s AI assistant, monday sidekick, built into the platform, you can get smart suggestions and reminders as you create and manage your calendar. With monday sidekick, you’ll get suggestions on how to optimize scheduling and daily reminders for important upcoming events on your calendar.

Predictive analytics for resource planning

In addition to insights into your real-time data, monday work management can help you work proactively to improve future projects. With predictive analytics and forecasting, project managers can uncover trends in their project calendars to better optimize manpower and resources for future projects.

Start building smarter calendars today

So there you have it. You now know all the ways you can make a calendar with monday.com, and how to integrate the platform with your existing calendars. No matter which monday.com calendar template you opt for, you can reap the benefits of AI and automations to take your calendars to the next level. With monday work management, you can turn basic scheduling into a powerful productivity system that keeps your team aligned.