Managing multiple tasks with spreadsheets should be a thing of the past. Feature-rich task management software is giving users more flexibility, automation, and organization in an often chaotic virtual landscape.

The good news is, there are free task management software solutions available. However, free services are often limited in what they can do, and might not meet the needs of a scaling business.

Read on to learn about 5 of the most popular “forever free” task tracking options and compare them to

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5 options for free task management software

1. Trello

Trello is used by both individuals and businesses and it’s well known for its Kanban board layout (which we also have, by the way). Trello has a clean design that is simple enough for new users to master in no time.

The task management software is popular, with over 1,000,000 teams currently using the platform. With a focus on teamwork, you can upload files, create to-do lists, delegate tasks, and track progress.

Does Trello have the integration I need?

Trello is a versatile solution that has compatible apps for web and mobile. The free version is limited, but potential integrations include Gmail, Slack, Calendar, Hangouts, and Dropbox.

What do you get in the free version of Trello?

  • Maximum of 10 boards
  • 1 Powerup per board (allows you to integrate a tool or add another feature)
  • Unlimited cards and lists
  • Maximum 10MB per file attachment
  • Maximum 50 card runs per month
  • 2-factor authentication

How much does Trello cost?

  • Business Class costs $9.99/user per month (billed annually)
  • Enterprise starts at $17.50/user per month, for a minimum of 20 users.

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2. Asana

Asana has a range of views that includes list, board, and timeline. It has more flexibility than Trello, but this does make it a more complicated online task management solution that might trip up inexperienced users.

Asana is targeted at small to large companies, and is popular for remote workforces. There’s a task management application for both iOS and Android, meaning your team can stay updated no matter where they are.

You can assign project tasks, communicate, add due dates, and meet deadlines using this service.

Does Asana have the integration I need?

The Asana task manager app has over 100 free integrations, including Adobe Creative Cloud, Slack, Microsoft Office 365, Gmail, and Google Drive.

What do you get in the free version of Asana?

  • Unlimited projects
  • Unlimited activity logs
  • Unlimited file storage
  • Maximum of 100MB per file
  • Up to 15 team members
  • List, board, and calendar views
  • Delegation and due dates
  • Integrations

How much does Asana cost?

  • Premium costs $10.99/user per month (billed annually)
  • Business costs $24.99/user per month (billed annually)
  • Enterprise pricing is available on request

3. HeySpace

Our next free online task management tool is HeySpace. It has a simple design and is desktop and mobile compatible.

Built for teamwork, it is essentially task management with chat functions included. You’re able to keep all correspondence inside the app, with both group and private messaging available.

HeySpace was made for team collaboration. You can tag users and transform communications into tasks. It also gives you the ability to set due dates, create rich text docs, and check in on your progress.

Does HeySpace have the integration I need?

There are different integrations available to help you with managing tasks. Some of the most popular addons are Gmail, Trello, Google Drive, and Dropbox.

What do you get in the free version of HeySpace?

  • Maximum of 5 users
  • Maximum 10GB file storage
  • Maximum 5MB per file attachment
  • Unlimited chats, projects, and tasks
  • Up to 5 guests
  • Due date scheduling

How much does HeySpace cost?

  • Premium costs $5/user per month.

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4. Todoist

Todoist is a clever to-do list design platform, made for organizing daily tasks.

With over 1.5 billion tasks created on the platform to date, planning and task priority has never been easier.

Todoist is a simple yet effective software solution that was created by an independent company. You can quick-add tasks, put your favorites first, and delegate with your teams.

When using Todoist, you’re able to choose between a board or checklist view, while also setting one-off or recurring due dates. To keep you motivated, you can watch your progress and earn Todoist karma points when you complete tasks.

Does Todoist have the integration I need?

Integrations for Todoist include Airmail, Zendesk, Dropbox, Alexa, Gmail,, and Planner.

What do you get in the free version of Todoist?

  • Maximum of 80 projects
  • Maximum of 5 users per project
  • Recurring due dates
  • Integrations

How much does Todoist cost?

  • Premium for professionals costs $4 per month (billed annually)
  • Business for teams costs $7/user per month (billed annually)

5. Wrike

This organization software is suitable for different industries, including marketing, creative, and product development.

Wrike’s software has a smaller following than some of the other options on this list, but it’s still popular with 20,000 customers worldwide.

Wrike is known for its team automation capabilities, collaboration, and support for a remote workforce. The dashboards are fully customizable and it comes with reporting features and project templates.

If you’re serious about using this as a productivity app, you will likely need to upgrade to a paid plan.

Does Wrike have the integration I need?

Possible integrations for Wrike include Google, Microsoft, and JIRA.

What do you get in the free version of Wrike?

  • File sharing
  • Real-time activity stream
  • Spreadsheet and board views
  • Integrations
  • Up to 2GB of storage space

How much does Wrike cost?

  • Professional Plan for 5–15 users costs $9.80/user per month
  • Business Plan for 5–200 users costs $24.80/user per month
  • Enterprise pricing is available on request

Try free task management software

So there you have five of the best free task management tools, and as you can see, most of their free plans have limitations that would hinder your daily business needs.

Sometimes, you really do get what you pay for. If you are ready to move to the next level with advanced project management software, investing in’s powerful Work OS will transform the way you do business.

This intuitive solution is fully customizable with intelligent dashboard settings. With your projects and tasks can adapt on the go.

Plus, there are unlimited, shareable boards and a range of customizable templates. One of our favorites is the Daily Task Manager.

team tasks board


This digital workspace lets you communicate with teams of all sizes while changing the way you collaborate.

When you choose, you’ll discover an intelligent dashboard, unique views. You can even organize your data into a Gantt chart.Integrations include Gmail, Slack, Mailchimp, and dozens more. On top of that, has a free 2-week trial. So you can experience it for yourself with no risk.

Start a new task, manage multiple projects, and enjoy the functionality of a fully realized and capable platform with

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Choose the right tool for your task management needs

Say goodbye to post-it notes and spreadsheets, because your project productivity tools can now be tucked neatly into one piece of software. Track progress and use add-ons such as calendars, templates, and chat functions for both personal and professional use.

If you are looking for a free task management system, each option on our list has a range of unique features. The final decision will depend on your specific needs. Trello, Asana, Wrike, Todoist, and HeySpace can all be considered free project management software, and you’ll find their dashboards easy to use on different devices.

Just remember that these free plans are very limited and might not give your business the room it needs to grow. If you want all the bells and whistles along with a solution that gives you complete control over customization, planning, and delegation of unlimited tasks, is a platform worth exploring.

Take it for a spin by signing up for free and exploring your task management opportunities with the Team Tasks Template.


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