15 best time tracking software to boost productivity [2025]

Ever wonder why there’s never enough time in the day? Meetings, calls, emails, more meetings. For many business owners, it’s hard to figure out how you’re going to squeeze it all in.

That’s where time tracking software comes to the rescue. In this blog post, we’ll explore the the 15 best time tracking apps to use, and share a template that you can use to gain insight into how you’re spending your time.

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Here’s a quick look at the top time tracking software featured in this article:

Read on to find out what makes these tools stand out, their pricing, features, and why they might be the perfect fit for your team.

What is time tracking software, and why do teams need it?

Time tracking software, including timesheet apps, lets you track your time for personal tasks and team-wide daily tasks. It’s an essential tool for improving visibility into how time is spent and for generating detailed insights into team workflows. By leveraging activity logs and real-time data, businesses can streamline their processes and enhance the accuracy of work estimates.

This software also helps teams manage their schedules more efficiently, supporting business growth by identifying productivity gaps and optimizing performance. Whether tracking time through mobile devices or desktop platforms, these tools empower teams to stay on top of their manual timesheets and daily operations.

Must-have features for time tracking software 

When you’re choosing a time tracking software, look for these key features:

• Timer: The core feature of any time tracking or timesheet app, a timer lets you capture work hours in real-time, ensuring accurate tracking of billable and non-billable time while maintaining detailed activity logs.
• Multiple time entry methods: You should be able to enter time manually or automatically track your hours. This flexibility supports users in adapting to their preferred workflow, whether managing manual timesheets or automated entries.
• Project management integration: The best tools allow you to manage unlimited projects while tracking progress, setting milestones, and aligning resources. They ensure your business processes run smoothly, supporting project budgets and efficient task allocation.
• Detailed reporting: Generate time reports that offer a complete breakdown of hours by tasks, projects, and team members. These reports provide detailed insights into employee activity, aiding in business growth through better resource management.
• Customization: Add categories, tags, and fields to your timer entries. Customization options let you track exactly where your time goes and align it with project goals and progress.
• Reminders and notifications: In-app reminders prompt you to turn on the timer, ensuring no work session or task is left untracked.
• Mobile accessibility: Mobile devices are critical for modern teams. Look for time tracking apps with mobile compatibility, so your team can log hours, update activity logs, and access insights from anywhere.

monday work management comes with a built-in time tracking option. Our visual time management software helps you streamline processes, manage unlimited projects, and gain detailed insights into team performance, saving time and driving business growth.

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What are the benefits of time tracking software?

Time tracking software goes beyond simply logging hours. It provides detailed insights that can significantly increase efficiency and performance, making it an excellent choice for teams and businesses of all sizes.

Promotes transparency

A challenge for any team leader or project manager is to monitor progress without micromanaging. Time tracking software promotes transparency by offering online timesheets and activity logs that employees can update automatically or through manual input. Team leaders can easily track progress without having to constantly check in, ensuring alignment with business requirements.

Boosts productivity

A time tracking app is a complete solution for identifying productivity leaks. By analyzing how much time is spent on non-productive activities like social media—users average 144 minutes per day on it, for instance—team leaders can redirect efforts to focus on high-priority tasks, optimizing overall productivity.

Improves resource management

Time tracking software provides a wide range of features to improve resource management. It gives a clearer picture of team capacity and highlights potential bottlenecks or training needs.

For example, if one team member spends 10 hours on a task while another takes 30 hours on a similar one, the data prompts a closer examination to ensure efficient allocation of resources.

Improves time estimates

Time tracking tools generate detailed insights into time spent on tasks and projects, allowing for more accurate future planning. By reviewing online timesheets and activity logs, businesses can create better estimates and budgets that align with their business requirements.

Provides accurate reports

If you’re a service provider, time tracking software is an excellent choice for invoicing clients accurately. By exporting online timesheets, businesses can showcase a full breakdown of billable and non-billable hours, ensuring transparency and building trust with clients.

Automates repetitive tasks

Time tracking tools automate tedious tasks like calculating expenses or compiling activity logs. This wide range of automation features reduces manual input, saving team leaders valuable time and allowing them to focus on strategic work.

On monday work mamagement you can use the Formula Column to automatically calculate hourly rates  multiplied by time spent for billing purposes:

Once you decide to use employee time tracking software, the next step is to figure out which solution is right for your business.

15 best time tracking software for 2025

We’ve explored all the options for this year’s outstanding time tracking software platforms, and our research suggests these are the 15 best:

1. monday work management

monday work management is a powerful, visual platform designed to make time tracking and project management effortless. From tracking billable hours to managing unlimited projects, it provides teams with an intuitive, customizable solution to stay organized and meet deadlines. With features like automations, mobile tracking, and flexible time reports, teams can streamline workflows and focus on what really matters—getting work done.

Best for: Teams of any size that need visual, easy-to-use time management software as part of a comprehensive work management system, so you can manage your work better and get more done.

Key features: 

• Exact time frames — easily switch the timer on and off, or enter time spent manually
• On-the-go tracking — track time anywhere with our mobile app
• Automations — manage and track your project time in a single tool
• Flexible reports — see a breakdown of time by projects, clients, and tasks

Pricing: 

• Free: $0/seat/month, max 2 users
• Basic: $9/seat/mo, unlimited users
• Standard: $12/seat/mo, additional features
• Pro: $19/seat/mo, additional features
• Enterprise: Custom pricing

Learn more about monday work management pricing.

Customer service: monday work management provides 24/7 support through email and live chat. Users also have access to a detailed knowledge base filled with articles, tutorials, and guides. The monday.com community forum is another resource for sharing ideas and troubleshooting.

Customer reviews: monday work management scores 4.7/5 on G2. A reviewer notes:“I honestly couldn’t imagine running a business without monday. Prior to using it, my team was drowning in spreadsheets, meetings on top of meetings, and endless emails to keep everyone on the same page. Now, everything is centralized and streamlined. Everyone knows exactly what they’re responsible for, we have the ability to tailor views to fit workflows, and the built-in communication tools drastically reduced our reliance on email.”

2. Wrike

Best for: Larger teams that want a basic time tracking feature in their project management software (Wrike’s time tracker is not included in their Free, Professional or Team pricing).

Key features: 

• All-in-one project management platform — so you can track time and manage projects in the same place
• Automatic detailed reports — to make invoicing easier
• Timesheet locking — to keep full control of timesheets for accounting purposes

Pricing: 

• Business: $24.80/seat/month
• Enterprise: Contact for pricing

Here’s a detailed guide to Wrike pricing.

Customer service: Wrike offers 24/7 support via chat and email for premium users. They also provide training webinars, onboarding resources, and an extensive knowledge base.

Customer reviews: Wrike has a 4.2/5 rating on G2. One reviewer states:“Wrike’s time tracking feature integrates seamlessly into our project management workflows, helping us improve both productivity and billing accuracy.”

3. Paymo

Best for: Small businesses that want to accurately invoice clients by tracking time spent on projects

Key features:

• Web timer — to track time directly in your browser
• Tracking for active timers — to see who’s working on what at any given moment
• Live reports — to cut down on manual data entry

Pricing: 

• Free, $0/seat/mo, max. 1 user
• Starter, $4.95/seat/mo, max. 1 user
• Small Office, $9.95/seat/mo, for small teams
• Business, $20.70/seat/mo, for medium and large teams

Customer service: Paymo offers customer support via email, live chat, and an FAQ database. Paid plans include faster response times.

Customer reviews: Paymo is rated 4.6/5 on G2. A user notes:“Paymo’s timer is super simple to use, and the live reporting features are invaluable for our small business to invoice accurately.”

4. TimeCamp

Best for: When price is a big issue — TimeCamp is free for unlimited users.

Key features: 

• Free for unlimited users — so the whole team can start time tracking
• Log employee working hours — manual or automatic options
• Track project time and budget — with reports to analyze project data

Pricing: 

• Free: $0/seat/mo (limited tasks, no Excel report export, no overtime tracking)
• Starter: $2.99/seat/month, additional features
• Basic: $5.99/seat/month
• Pro: $7.99/seat/month
• Enterprise: Pricing on request

Customer service: Timecamp provides email support and an extensive help center with guides and tutorials. Paid plans include priority support options.

Customer reviews: Timecamp scores 4.7/5 on G2. A reviewer mentions:“The free plan is unbeatable for small teams, and the reporting features are simple yet effective for tracking billable hours.”

5. Insightful

Best for: When you want a lot of data analytics to go with your time tracking.

Key features: 

• In-depth productivity insights — to measure your team’s productivity throughout the day
• Location insights — to track the impact of remote and hybrid work
• Workflow optimization — to identify bottlenecks and better manage resources

Pricing: 

• Employee Monitoring: $8/seat/month
• Time Tracking: $10/seat/month
• Automatic Time Mapping: $15/seat/month
• Enterprise: Price on request

Customer service: Insightful offers email and chat support and provides detailed onboarding documentation for new users.

Customer reviews: Insightful is rated 4.7/5 on G2. A user notes:“The productivity analytics are excellent for understanding team efficiency, and the location tracking feature is invaluable for hybrid teams.”

6. Justworks

Best for: HR teams who need an HR platform with integrated time tracking

Key features:

• Mobile app — to make it easier for employees to log time wherever they are
• Integrations with accounting software — so all your time tracking and payments are handled in the same place
• Automated alerts — to increase employee accountability

Pricing: 

• Basic: $59/seat/mo
• Plus: $99/seat/mo

Customer service: Justworks provides 24/7 customer support through email and phone, with additional resources like a help center and onboarding assistance.

Customer reviews: Justworks holds a 4.6/5 rating on G2. A reviewer states:“The integration between payroll and time tracking saves so much administrative time, and their support team is top-notch.”

7. Time Doctor

Best for: Remote and hybrid teams and enterprises that need to manage their employee schedules.

Key features: 

• Online and offline tracking — with both manual and automatic time tracking options
• Shift and work scheduling — for every employee
• Silent tracking — track time without interfering with an employee’s daily routines

Pricing: 

• Basic: $5.90/seat/month, for unlimited users
• Standard: $8.40/seat/month, with additional features
• Premium: $16.70/seat/month, with additional features

Customer service: Time Doctor offers 24/7 support via email and live chat, alongside a robust knowledge base for troubleshooting.

Customer reviews: Time Doctor scores 4.4/5 on G2. A reviewer comments:“Time Doctor’s scheduling and silent tracking features are game-changers for managing a remote workforce effectively.”

8. Timely

Best for: Teams looking for AI-powered, automated time tracking.

Key features: 

• Automated time tracking — track time across web and desktop apps automatically
• Team time tracking — to get an overview of your team’s time
• Check your time estimates — real-time feedback on how your plans actually turn out

Pricing: 

• Starter: $9/seat/mo, max. 5 users
• Premium: $16/seat/mo, max. 50 users
• Unlimited: $22/seat/mo, 50+ users

Customer service: Timely offers responsive customer support through email and live chat. Their extensive help center provides articles, tutorials, and troubleshooting guides.

Customer reviews: Timely scores 4.8/5 on G2. One user writes:“Timely has revolutionized how we track our hours. The automatic time tracking ensures no billable hour goes unaccounted for, and the interface is very intuitive.”

9. Toggl track

Best for: Small teams and freelancers who want intuitive time tracking software without all the bells and whistles.

 Key features: 

• One-click time tracker — that syncs across multiple platforms
• 100+ integrations — with Chrome and Firefox browser extensions
• Project dashboard — so you can forecast timelines and budgets

Pricing: 

• Free: $0/seat/mo, max. 5 users
• Starter: $9/seat/mo, best for small teams
• Premium: $18/seat/mo, additional features
• Enterprise: Pricing upon request, unlimited users

Customer service: Toggl Track offers chat and email support and provides onboarding webinars and a comprehensive help center.

Customer reviews: Toggl Track has a 4.6/5 rating on G2. One user shares:“The interface is clean and easy to navigate. It’s perfect for tracking project time without unnecessary complications.”

10. Clockify

Best for: Teams that need a free basic time tracking software, but don’t want advanced project management features.

Key features: 

• Calendar — to visually block out and manage your time
• Kiosk — so you can clock in from a shared device
• Desktop, web, and mobile apps — to make it easy to log time anywhere

Pricing: 

• Free: $0/seat/mo, unlimited users
• Basic Administration: $3.99/seat/mo
• Standard Timesheeting and Billing: $5.49/seat/mo
• Pro Productivity and Profit: $7.99/seat/mo
• Enterprise: $11.99/seat/mo

Customer service: Clockify provides email support and access to a help center filled with guides and troubleshooting tips.

Customer reviews: Clockify scores 4.5/5 on G2. A reviewer highlights:“Clockify’s free plan is exceptional for basic time tracking, and the cross-platform compatibility is a huge plus for our team.”

11. Hubstaff

Best for: Remote teams looking for detailed employee monitoring and time tracking.

Key features:

• Activity tracking with screenshots and app usage
• GPS location tracking for field teams
• Automated payroll integrations

Pricing options:

• Desk Starter: $7/seat/month
• Desk Pro: $10/seat/month
• Enterprise: Custom pricing

Customer service: Hubstaff provides support via email, live chat, and a detailed help center. Premium users receive priority support.

Customer reviews: Hubstaff has a 4.5/5 rating on G2. A reviewer shares:“Hubstaff makes managing remote teams so much easier. The GPS tracking is a bonus for monitoring fieldwork effectively.”

12. Harvest

Best for: Freelancers and small teams focused on tracking billable hours.

Key features:

• Easy integration with Asana, Slack, and QuickBooks
• Simplified invoice generation
• Timesheet approval workflows

Pricing options:

• Free: $0 (1 user, 2 projects)
• Pro: $12/seat/month

Customer service: Harvest offers chat and email support and has a robust help center with detailed guides and tutorials.

Customer reviews: Harvest holds a 4.3/5 rating on G2. One user states:“Harvest makes invoicing a breeze. The integration with Slack means I never miss tracking a billable hour.”

13. QuickBooks Time

Best for: Teams seeking robust time tracking with seamless accounting integration.

Key features:

• GPS time tracking for mobile employees
• Scheduling and shift management
• Integration with QuickBooks accounting software

Pricing options:

• Premium: $20/month + $8/seat
• Elite: $40/month + $10/seat

Customer service: QuickBooks Time provides phone and chat support along with an extensive knowledge base.

Customer reviews: QuickBooks Time is rated 4.5/5 on G2. A user highlights:“The integration with QuickBooks is seamless, and scheduling employee shifts has never been easier.”

14. TrackingTime PRO

Best for: Teams looking for a sleek interface with robust project management features.

Key features:

• Visual dashboards for time and project tracking
• Advanced reporting tools
• Integration with 30+ apps like Slack and Trello

Pricing options:

• Free: $0/seat/month (basic features)
• Pro: $5/seat/month

Customer service: TrackingTime PRO offers email support and access to tutorials and webinars for onboarding.

Customer reviews: Rated 4.5/5 on G2, one user comments:“TrackingTime PRO is so intuitive! It’s a fantastic tool for both tracking time and managing projects efficiently.”

15. RescueTime

Best for: Individuals and teams focused on improving productivity through time analytics.

Key features:

• Tracks time spent on apps and websites automatically
• Daily focus time goals
• Detailed productivity reports

Pricing options:

• Lite: Free (limited features)
• Premium: $12/month

Customer service: RescueTime offers email support and a library of resources to help users maximize their productivity.

Customer reviews: RescueTime scores 4.1/5 on G2. A reviewer shares:“The productivity insights are eye-opening! RescueTime has helped me cut distractions and focus on what truly matters.”

Why teams choose monday work management for effective time tracking

Choosing the right time tracking software is important for any business. Here’s why teams that use monday work management’s time tracking capabilities are increasing their productivity:

“The UI design is visually pleasing and makes the program easy to use. The software can be easily customized for different types of projects. Time tracking is great and helps us account for time spent on any given project.” — Capterra Reviewer

1. Easy to use

Any time tracking software you use should make it easy for you and your team to track their time. If users can’t figure out how to use the software, they’ll likely give up in frustration.

monday work management offers a highly visual and intuitive interface. Users can quickly add their tasks to the project board and click on the play button to start and stop the timer at any time.

Users can also manually edit a time entry if they forget to start the timer or accidentally leave it on. (Edited time entries turn red so you can easily see changed data.)

2. Mobile app

As more employees today are putting in time away from the office, monday work management mobile app makes it easy for your team to track time from anywhere. Whether you use an iPhone or Android device, you’ll be able to track your time on the go.

3. Templates for better time tracking

Using templates helps you get started quickly. The Timesheet Template is particularly useful for remote employees. They can provide status updates and keep track of their billable working hours for payroll. Get started with the template.

4. Flexible reporting

Software with robust reporting capabilities is a must. The time tracking solution you choose should provide detailed summaries of how your team is spending their time.

On monday work management, you can track time by tasks, projects, and individuals, enabling you to measure how your team is spending their time from one place.

If you’re looking for a robust time tracking software that helps you manage your time more effectively and see exactly where projects stand, we recommend starting with a free trial.

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5. Add tasks to your chosen template

Using a template lets you get started quickly, and monday work management offers a range of fully customizable templates for different use cases. Use these templates as is or customize them to fit your workflow. Then add your workflows to your project board. For projects with a larger scope, use a work breakdown structure — the process of breaking down a project into smaller and more manageable steps.

If we take the example of one part of a construction project like area preparation, here’s how that breakdown might look on monday.com:

6. Estimate task duration

Once you’ve added tasks to your project board, the next step is to estimate how long each will take to complete. Estimating task durations is important for project management as it helps you assess the time you’ll need to dedicate to a task

And when you define clear start and end dates for individual tasks, you can visualize your project schedule with Gantt charts — a bar chart that displays scheduled tasks over time.

Here’s an example of a Gantt chart in monday work management:

As you start tracking your time and completing tasks, you can export timesheets and analyze that data to provide more accurate estimates for similar tasks in the future.

7. Add a time tracking column

With monday work management, you can add a time tracking column to any board. When users get started on a task, they can simply click on the time clock to start the timer. The time tracking log lets you view how long you’ve spent on a task.

With your tasks and time tracking column added to your board, all that’s left now is to get to work. Don’t forget to start and stop the timer as you complete your tasks.

For a more in-depth guide to using the time tracking column, see our knowledge base.

Get real value from time tracking software with monday work management

Time tracking software lets you see where your time is going, so you can find ways to increase employee productivity and improve overall efficiency.

With our time tracking features, monday work management helps monitor how long it takes to complete your tasks, so you are more likely to meet project deadlines. In the words of one of our reviewers on G2, “It is excellent for tracking my time in any project I am working on as well as those who I am collaborating with – it makes sharing the workload easier.”