Asana vs. Airtable: side-by-side comparison
monday reviews is our latest blog series where we provide the facts about different project management tools—no BS and no hyperbole needed. Keep scrolling for our analysis and to learn more about all the project management tools out there. Enjoy! 😊
Airtable and Asana are both project management, task management, and team collaboration tools launched in San Francisco, California in the early 2000s.
Founded in 2012, Airtable is a collaborative software platform that operates like a “spreadsheet-database hybrid.” Airtable is a powerful spreadsheet (think: Google Sheets or Microsoft Excel) powered by a database.
Founded in 2008 by a Facebook co-founder and an ex-Google engineer, Asana was built to make it easier for teams to organize and track their day-to-day work and long-term projects. The software helps empower teams to “do great things together,” and to track their work.
Fun fact: Asana means “yoga pose” in Sanskrit.
How are Asana and Airtable different?
TL;DR: Asana is mostly a project management, work-tracking tool while Airtable is more of a spreadsheet/database hybrid. Both help to manage teams.
Asana and Airtable are both software as a service platforms, but have unique features and functionality, serve different customer bases, and have a slightly different pricing model. Below are a few ways they differ.
Classification: Asana most often falls into the “Project Management” category while Airtable lands in the “Spreadsheets as a Backend” classification.
Customers: Asana boasts some household names amongst its “80,000+” customer base: Uber Technologies, Airbnb, Pinterest, Instacart, Zappos, Spotify, and Stripe to name a few. Airtable, on the other hand, has over 200,000 customers including several well-known brands such as Medium, Expedia, Netflix, Time, and Shopify.
Features, Functionality, Formats, and Views: Both have an extension list of features. One major area of difference is that Airtable offers custom reports while Asana does not. Additionally, Asana has Kanban boards, lists, Gantt charts, timelines, and calendars built into its platform. Airtable offers several views (grid, calendar, gallery, and Kanban) and “extends its solution” with Airtable Apps.
Customer Service & Support: Both platforms offer some version of the following customer service/support:
- Knowledge base
- Community forum
- Training videos
The main difference: Airtable includes telephone support and/or personalized training IF you pay (see: Enterprise plan). Asana does not offer phone support.
Pricing and Integrations: How Airtable and Asana compare
Let’s break down two of the easier-to-compare (and most-often compared) items: pricing and integrations.
TL;DR: As with most SaaS solutions, pricing is tiered. The more money you cough up, the more features you receive! Asana is priced slightly higher than Airtable, but it’s pretty close. Be sure to dig into the feature/support details to uncover the detailed differences.
- Offers 4 tiers — Basic, Premium, Business, and Enterprise
- Basic: “For individuals or teams just getting started with project management” the basic plan is available for teams of up to 15 — FREE!
- Premium: “For teams that need to create project plans with confidence” — $10.99/user/month (billed annually)
- Business: “For teams and companies that need to manage work across initiatives” — $24.99/user/month (billed annually)
- Enterprise: “For teams and companies that need to manage work across initiatives” — Pricing here = “Let’s talk” (sales/marketing-speak for, “we have pricing tiers that can be flexible but we don’t want to publish them!”)
- Offers 4 tiers — Free, Plus, Pro, and Enterprise
- Free: “Essential features” — FREE!
- Plus: “Room to grow” — $10/user/month (billed annually)
- Pro: “Comprehensive collaboration” — $20/user/month (billed annually)
- Enterprise: “Maximum business value” — You know the drill on this one (“click to ‘Learn More’”)
The higher the Airtable tier, the more records per base, attachment space per base, and revision and snapshot history you get! Also … more automations, more syncs, and more advanced features.
Note: Integrations are combining (or connecting) software “parts” into one system to form an “integrated system.”
TL;DR: If you care about true “native” integrations, Asana takes the cake as Airtable relies more on connectors like Zapier.
Asana has 160+ native app integrations such as Microsoft Teams, Gmail, Salesforce, Adobe Creative Cloud, Jira, Tableau, and Slack to name a few of the featured ones.
You can search and sort Asana integrations by the following categories:
- Made By Asana
- File Sharing
- Time Tracking
Review all Asana app integrations here.
Did you know? monday.com has a native integration with Asana!
Looking for alternatives to Airtable and Asana? Start here.
The list is long!
Software review sites list Wrike, Trello, Microsoft Project, Basecamp, Smartsheet, and monday.com (of course) as “suggested products.”
Speaking of monday.com …
Did you know monday.com’s Work OS combines the best of both Asana and Airtable, plus a whole lot more!
Our solution empowers teams to “do more than day-to-day task management.” With monday.com, users can collaborate on multiple projects while keeping every team member focused on their individual and overall team goals.
Other key features include:
- Automated workflows
- Integrated communication tools
- Gantt charts
- Integrations (thousands and thousands)
- And so on …
Ratings, Reviews, and Rankings (oh my!)
TL;DR: Airtable and Asana (and monday.com!) are “top-rated” solutions though there is some variance in the detailed reviews and rankings.
Software review sites are aplenty! For this section, we will be looking at two of the more-known companies — G2 and TrustRadius. Here is how things shake out.
Per its About page, G2 is “the world’s largest tech marketplace where businesses can discover, review, and manage the technology they need to reach their potential.”
Airtable, Asana (and monday.com) all fit into the “small business” and “Project Management” categories though each has unique categories they are also part of.
Star Rating: Airtable has a 4.5/5.0 star rating with 898 reviews. Asana has a 4.5/5.0 star rating with 6,873 reviews. For comparison purposes, monday.com has a 4.5/5.0 star rating with 1,247 reviews.
Per its About page, TrustRadius is “the most trusted review site for business technology. Optimized for content quality and data integrity, we help buyers make better product decisions based on unbiased and insightful reviews. We also help vendors harness and scale the authentic voice of their customers.”
Airtable, Asana (and monday.com) all all “top-rated” per TrustRadius.
Star Rating + “Score”: Airtable has a 4.5/5.0 star rating with 340 reviews and a “score” of 8.6 out of 10. Asana has a 4.0/5.0 star rating with 1,215 reviews and a “score” of 8.4 out of 10. For comparison purposes, monday.com has a 4.5/5.0 star rating with 195 reviews and a “score” of 8.5 out of 10.
Airtable vs. Asana: The final decision
Both Airtable and Asana are solid choices when it comes to project management software.
Both have solid features and functionality and both are cost-effective — depending on what level best suits your needs/budget.
We believe monday.com is a viable alternative to both Airtable and Asana.
As mentioned above, we even make it easy to integrate with Asana and connect (via Zapier) to Airtable. Alternatively, we allow customers to connect Airtable and monday.com with the Embedded Airtable view and widget! With this amazing feature, you can embed your Airtable view side by side with your monday.com boards and allow both apps to work seamlessly together.
Test out monday.com for yourself. Sign up here.