Remote work comes with its pros and cons.

On one hand, remote employees enjoy more flexibility and autonomy, it can save money, and it allows for work with fewer interruptions.

On the other hand, if you don’t have the right infrastructure, this work environment can be truly chaotic.

A hybrid work schedule gives you the best of remote working while removing some of the downsides involved.

Today, we’ll show you exactly what a hybrid work schedule is, how it works, and how to manage both individual and collaborative hybrid work schedules.

What is a hybrid work schedule?

There are 3 different employee work models:

  • On-premise: traditional teams that work in the office.
  • Remote: teams made up of people working from different locations.
  • Hybrid: a combination of the other 2 models.

A hybrid work schedule combines on-premise and remote models and creates a unique (and more flexible) environment — one where team members alternate time in the office with a bit of remote work.

There are also different types of hybrid work options. Some of the most common include:

  • Split-team: you have both full-time remote workers and full-time on-premise employees.
  • Shifts: everyone works on-premise a few days a week and remotely part of the week.
  • Flexible: your team members can choose between working from home or at the office.
Visual representation of the three hybrid models

(Image Source)

We’ll cover practical information on how to actually manage a hybrid schedule a bit later, but first, let’s address a crucial point.

What are the pros and cons of a hybrid work schedule?

Now that you understand the basics of hybrid work schedules, let’s explore the different pros and cons involved.

Pros:

Some benefits of implementing a hybrid work schedule include:

  • More flexibility: you can plan your schedule with more flexibility and work with less stress.
  • Hire both locally and globally: find talent all over the world while keeping a physical team.
  • Reduce costs: reduce your office space, office materials, and overall overhead costs.

Cons:

Some of the main disadvantages of adopting a hybrid work schedule include:

  • Coordination can be a true challenge: orchestrating a hybrid team can be time-consuming and difficult at the beginning.
  • Technology: reduced face time can require adopting new technology, which can be costly.
  • Learning curve: managing projects with a hybrid team involves a deep learning curve.

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The beginning of a trend

Even though hybrid work schedules aren’t new, they’re definitely trending up.

The pandemic caused by COVID-19 forced organizations all over the world to reinvent the way they work. Many people started working from home, which increased the need for asynchronous communication channels and digital workspaces.

In other words, the pandemic accelerated the adoption and growth of remote work. This adoption revealed a few unexpected insights about remote teams:

  • Remote teams are more productive: Remote work seems to improve overall productivity, according to research.
  • Employee engagement: Nearly 3 out of 10 employees would accept a 5% pay cut for the opportunity to work remotely at least some of the time.
  • Remote teams are cheaper: having a remote team can reduce overhead costs dramatically.

Unfortunately, not all organizations can become fully remote and the return to the office is something that has to be handled with sensitivity.

Many industries, business models, and job roles require people to be on-site.

For that reason, organizations started looking for ways to get the best of a remote environment without neglecting mission-critical operations that require physical presence.

Here’s where hybrid work schedules came into play.

McKinsey reveals that 9 out of 10 business executives envision a hybrid model going forward. They expect their employees to be on-site only 1–4 days per week.

Put simply, the post-pandemic world is hybrid.

In the next section, we’ll cover different processes to manage both individual and group hybrid schedules.

How to manage your individual hybrid work schedule

If you’re an employee who wants to manage a hybrid work schedule more efficiently, here are some helpful tips:

Categorize activities and chunk your work into projects

First, you must look for ways to stay accountable. This can be challenging, especially if you’ve never worked remotely.

One of the best ways to do it is by creating time blocks and segmenting your tasks. For example, you could create 2 categories:

  • Office work
  • At-home work

Then, identify which tasks are best completed in the office vs. at your home.

For instance, you could complete tasks that require deep thinking at your home, as you’re able to work with fewer interruptions and schedule collaborative tasks for office time.

To do this, we suggest you look for project management software that helps you schedule your work and manage your time more efficiently.

For example, with monday.com, you get access to all the features you need to manage your personal schedule.

monday.com's intuitive interface in action

You can create multiple boards, with each board having its own configuration and features.

For example, you could add a time widget to your “remote work board” to track how much time you’re spending on specific tasks and activities.

monday.com's time tracking widget in action

You could also set a progress bar to measure progress on your work.

You could even add a “My week” widget to visualize all the pending tasks you have each week.

monday.com's My Week widget in action

And these are just small examples of everything you can do with monday.com to organize your work and increase your productivity while working remotely.

Communicate with your leaders

Lack of communication can cause project delays, confusion, and bottlenecks in your organization.

To avoid this type of problem, schedule a meeting with your managers to set expectations and create a clear picture of your responsibilities in both the office and your home. This could include:

  • What days should you go to the office?
  • What kind of tools or software do you need at home? Will the company provide access to such tools?
  • How will the organization make sure remote workers get access to the same information as their in-office peers.

Use the right technology

A solid Work Operating System (Work OS) can help you manage your work, organize your schedule, and better adapt to a hybrid model.

Before selecting a specific software, make sure it offers the following features:

  • Visualizations: different data views to oversee your projects and tasks from different perspectives and angles.
  • Reporting: powerful reporting features to track the progress of your work.
  • Collaboration: multiple collaboration features that help you communicate with team members more efficiently.
  • Project management: features that help you manage projects from start to finish, including time management features.
  • Customizations: the ability to customize the platform to fit your exact needs.

An added perk are features that help you get started right away, like templates.

With monday.com, you get access to over 200 pre-built templates for different use cases. No matter what industry you’re in, you’ll find a template that meets your exact needs.

monday.com's advanced project management template screenshot

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How to manage your team’s hybrid work schedule

Transitioning from a traditional — or fully remote — work model to a hybrid model can be hard.

Here’s a helpful process to make the transition smoother:

Set the right expectations

Remember that a hybrid environment is new to the majority of your team members.

Make sure to set the right expectations and be clear about your goals.

  • Why are you moving to a hybrid model?
  • What do you expect from your team?
  • How will the transition work?
  • Will you provide specific training?
  • Will the team schedule their own hours?

Being transparent about what you’re trying to achieve is key for transitioning to a hybrid work model.

Otherwise, you’ll deal with lots of confusion and inconsistencies.

Define clear priorities for your team

Setting expectations is crucial, but sometimes it’s not enough.

You must define a clear list of goals and prioritize work according to specific objectives.

For instance, team members must know whether they should finish a specific project or attend a virtual meeting. They should also know what tasks are more urgent than others.

Without the right system, that’s virtually impossible.

With monday.com, you can assign tasks to specific team members and set deadlines, oversee progress, notify people, and even build public dashboards for your entire organization.

monday.com's project management features in action

This makes it really easy to communicate priorities and keep everyone aligned throughout the entire project life cycle.

Centralize your hybrid workplace

In a hybrid model, it’s especially important that you build a single source of information for your team. This way, everyone can understand what’s going on in the organization.

With monday.com, for instance, you can invite your entire team to work under the same platform. You can start as small as you want and grow your way up to 200+ team members.

Besides, you get access to multiple tools and features that will simplify your communication, including:

  • Tagging: tag specific team members between tasks to add context.
  • Interactive whiteboards: brainstorm ideas in real-time through interactive whiteboards.
  • Activity Log: track the history of changes and improve your information governance.
  • In-context communication: chat with team members, comment below items, and add context to any activity.
  • workdocs: monday workdocs are a central place for you and your team to collaborate, brainstorm, plan, and execute. Drop that notebook, close Google Docs, and toss away all your sticky notes.
  • Automations: automate over 250,000 human actions with ease.

To get a more complete overview of monday.com’s communication features, we suggest you take a look at this short video:

Organize your team’s workload

Finally, pay special attention to your team’s workload.

It’s easier to lose track of who is over or under-allocated when you don’t see them every day.

To make sure no one’s over or under-worked, we suggest you tap into a robust Work OS that helps you organize your team’s workload in a visual interface.

For example, with monday.com’s Workload view, you can easily see how your team’s work is allocated. You can visualize who’s doing what, when it should be done, and how your resources are used.

monday.com's workload view screenshot

This way, you can adjust anyone’s workload accordingly to maximize efficiency.

The best of both worlds

A hybrid work schedule offers the best of both remote and in-office models.

Of course, implementing a hybrid model might be difficult at first, but with the right process in place, it’s something doable for any team.

And, if you’re looking for a Work OS to manage your hybrid work schedule with ease, then monday.com can help.

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