No matter the size of your staff, keeping track of employee information is an important task to master. HR, managers, and many team members need a convenient way to access the employee contact list. An employee directory is important for accountability and transparency.
In this article, you’ll learn about creating an employee directory template to help your team stay connected and organized. We’ll also provide a fully customizable template that can be used with monday.com’s Work OS.
What is an employee directory template?
HR teams use an employee directory template to store and organize employee contact information. This can include phone numbers, email addresses, and social media profiles. A well-designed directory template can be a valuable asset for any company, providing a quick and easy way for employees to find contact information for their colleagues.
A good template lets you easily add or remove employees as needed. You should be able to customize the fields to include other important information, such as job titles or departments. Managers can use the directory to quickly identify the best person to contact for specific tasks or projects, which can save time and improve efficiency.
The directory can be a valuable asset for a company of any size. They can be customized to the needs of your business and easily edited as your team grows. If you’re looking for an easy way to keep track of your employee contact information, then a directory template is a great solution.
Why use an employee directory template?
There are many reasons why you might want to use an employee directory template. For example, it can help you:
- Stay organized: An employee directory can help you keep track of employees’ contact information in one central location. This can be especially helpful if your team is spread out across multiple locations.
- Save time: Having all of your team’s contact information in one place can save you time when you need to get in touch with someone. Instead of searching through multiple sources, you can simply look up the person in your directory for numbers and emails.
- Improve communication: An employee directory can help improve communication within your company by making it easier for employees to find and contact each other.
- Build team cohesion: A directory can also help build team cohesion by providing a way for employees to connect with each other while at work. For example, they can use the directory to find contact information for people who could potentially offer career advice or mentorship.
What are some examples of employee directory templates?
Every business will need different information in their employee directory template. But some of the most commonly included information includes:
- Team member’s first and last name
- Job title
- Phone numbers
- Email addresses
- Social media profiles
- Department
- Manager information
- Seniority or clearance level
- Time zone
- Start/finish date
With monday.com’s Work OS, you can customize the directory template however you wish. Remove or add columns freely to include the employee information that is most relevant to your business. You can also add images, links, and files to make the directory more user-friendly. Here are some ways you can ensure your employee directory is helpful and informative:
- Include a headshot: A picture can help employees put a face to a name, which can be especially helpful in large companies.
- Share the directory with your team: Make sure everyone has access to the directory, so they can easily find and contact their colleagues.
- Add new employees: As your team grows, be sure to add new employees to the directory.
- Update information regularly: Keep the directory up-to-date by regularly updating employee information.
monday.com’s Work OS platform makes maintaining your employee directory template easy. Let’s take a look at how our Work OS can help.
Employee Directory Template on monday.com
monday.com’s Work OS comes with our fully customizable Employee Directory Template because we understand the importance of staying connected and organized. That’s why the template can be used to analyze the data of your workforce. By adding tracking columns to the directory template, your HR team can track and monitor its recruitment efforts and employee information.
monday.com’s Employee Directory Template can be easily edited to include new columns and information as your business grows.
You can also integrate the data from the Employee Directory Template with many of the other tools you use in your business. The data can be used from Excel or Google Drive to generate custom reports that help you better understand your workforce. Quickly load up a Zoom conference from the employee directory, or share helpful information through Slack directly from your Employee Directory Template.
Through customization, monday.com’s Employee Directory Template becomes a powerful tool for human resources. By understanding your workforce better, your business can make better decisions that lead to a more productive and cohesive team. No matter where your team members are located, a centralized employee directory means everyone can easily access the information they need.
Related templates on monday.com
If the Employee Directory Template is something that interests you, then you’ll be pleased to know that there are a range of templates on monday.com that can help with HR and keeping track of your workforce. Here are some templates you may find useful:
Recruitment and Onboarding Template
The recruitment and onboarding process can be time-consuming, but with the Recruitment and Onboarding Template, you can keep track of your progress from start to finish. Simply enter the relevant information in each section, and you’ll never lose sight of where you are in the process. This template is essential for any business that wants to streamline its recruitment and onboarding process. With it, you can save time and ensure that every candidate receives the same high level of service.
Easily keep track of where each candidate is within the process, including who is in progress or hired. Upload key documents, like resumes and contracts, in the files section. And use the notes’ column to add any important details about the candidates. With this template, you can save time and ensure that every candidate receives the same high level of service.
HR Services Template
The HR Services Template is perfect for HR teams who want a centralized location for everything they do. The template helps your team to consolidate all the information they work with into one place. They can easily manage vacation requests, store employee documents, and track the progress of onboarding new employees. Having all this information in one place will help to streamline your team’s workflow and make their lives easier.
On monday.com, the HR Services Template can be customized to suit your HR team’s needs. Add or remove columns, change the workflow, and add integrations that will make your team’s life easier.
Frequently asked questions
What should be in an employee directory?
The level of detail in an employee directory will depend on the size of your company and the amount of information you feel comfortable sharing. At a minimum, an employee directory should include each person’s name, job title, and contact information. You may also want to include a photo, start date, and location for larger companies.
What is a personnel directory?
A personnel directory is a list of people who work for a company, including their names, job titles, and contact information. A personnel directory can be helpful for employees who need to find contact information for someone they work with.
Keep your employee information safe with monday.com
An employee directory benefits many people in your workforce, from the HR specialists to team managers. It’s a valuable resource for your business. With monday.com, you can be sure that your employee information is easily accessible and can be integrated with the tools you use every day.
Get started