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Fast and simple cost comparison template 10 min read
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A cost comparison template helps you analyze different options side by side and maximize your budget. Not only does it save you time and money, but it can also boost your confidence when it comes to purchasing decisions.

Below, we’ll share our brand new cost comparison template for and show you its powers. But before we do that, we’ll touch on what a cost comparison template is, why you should use one, and show you a few examples to help you understand how to use it.

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What is a cost comparison template?

A cost or price comparison template is a document that lets you compare prices from multiple vendors, suppliers, or shops before you buy. They’re especially beneficial for small companies or businesses that must manage their money carefully. They’re also helpful for consumers looking for the best deal on a product or service.

For example:

  • Consumers might compare vehicle costs to find the most competitive option based on their needs.
  • Business owners might compare costs when buying office equipment — like computers or printers — so they can get a quality product for a fair price.

A price comparison template can be as simple or complex as you need them to be, but most templates include:

  • A list of vendors or suppliers
  • The cost of each good or service from each vendor
  • The total amount of the purchase

Cost Comparison screenshot from

Whether you’re trying to be a more budget-conscious consumer or you’re a business shopping for the best deals, a price comparison template is an essential tool.

Why use a cost comparison template?

We touched on a few benefits above, but let’s check out other ways cost comparison templates bring value. By using a template, you can:

Gain greater confidence in purchases

When armed with all the facts, making a purchase decision is easier. A cost comparison table gives you all the required information you need to make an informed decision. By using one, you can be sure you’re getting the best value for your money.

Negotiate better pricing

When you have a cost comparison sheet in front of you, it’s easy to show a vendor that their competitor is offering a better price on the same product. This can give you leverage to haggle for a lower price or get other perks like free or lower shipping costs.

Inform your pricing strategies

What do experts say is the best way to figure out how to price your goods and services? Studying the competition.

Cost comparison sheets are useful when conducting a competitive analysis. Not only can you see how your prices and pricing structures compare to others, but you can also get ideas for new products or services to offer based on what’s popular among your competitors. With the right competitor analysis, you can keep an eye on your pricing and adjust when needed. 

Avoid buyer’s remorse

With a cost comparison sheet, you’re not shooting in the dark and purchasing a product based on pretty packaging. You’re performing a detailed analysis that will help you make the most cost-effective decision possible.

Not only are you less likely to overspend, but you’re also less likely to regret your purchase later on.

A cost comparison template protects you from making poor purchasing decisions. You’ll save time and money and have confidence knowing you’ve made the best — or at least cheapest — purchasing decision possible.

What are some examples of a cost comparison template?

There are many different types of cost comparison templates. Let’s look at a few common examples to help you better understand them:

Grocery cost comparison template

A grocery cost comparison worksheet is helpful for money-savvy shoppers who want to find the best deals on food and other household items. This type of template can help you compare the cost of groceries from different stores, or compare the same type of product offered at different prices.

An example of a grocery cost comparison template in excel

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If you’re in the catering business, minimizing food costs is essential to your bottom line. Using a cost comparison sheet can help you find the best deals on groceries and can also help you plan menus around cost-effective ingredients.

Travel cost comparison template

A travel price comparison template can help you find the best deals on airfare, hotels, and car rentals. This type of template is handy for business travelers or vacationers who want to get the most bang for their buck.

example travel cost comparison template

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If you’re planning a vacation or putting together a list of approved travel vendors for your employees, having all that data in an easy-to-read format makes it easy to compare and contrast pricing.

Bid comparison template

A bid comparison spreadsheet can make your life easier and help you win more work. By having all the cost data in one place, you’ll quickly see where you can shave off dollars from your final price and increase your chances of being the low bidder.

example of a bid comparison sheet

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But comparing estimates isn’t just for contractors. If you’re a homeowner looking to complete a renovation project, you’ll want to shop around for the lowest prices, so you don’t get a bad deal. Now that you’re familiar with a few kinds of cost comparison use cases, let’s dive into how our template can help you make you a savvier buyer.’s smart cost comparison template

Our cost comparison template gives you all the firepower you need to make smarter purchasing decisions. With it, you’ll effortlessly analyze cost data and pinpoint the best prices on the products and services you need. Let’s highlight a few of the key reasons’s cost comparison template is an unrivaled solution.

Cost comparison in

Total customization

Whether you’re a multi-million dollar business or a budget-savvy freelancer, you can customize our template to fit your situation. Compare the cost of anything, from office supplies to construction materials. And if you need to add more data points or adjust the way information is displayed, you can do so with a few clicks.

Simple, yet powerful

Our price comparison template is easy to use, so you’ll be able to get started right away. And because it’s powered by the Work OS — an intuitive digital workspace where you can work without limits — you’ll enjoy all of our industry-leading features, such as time-saving automation, dynamic data visualization, advanced reporting, and robust integrations.

Meaningful real-time collaboration

With Work OS, you can easily invite team members to view and contribute to your cost comparison sheet. This way, everyone stays in the loop, and you can make decisions as a team.

Get a complete overview of your finances

On Work OS, you can connect your cost comparison board and sync data to and from your budget to make more educated purchasing decisions. That way, you can know if you need to go for the cheapest option or if you can opt for convenience, like a local supplier.

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Cost comparison template tips & tricks

By now, you understand the basics of cost comparison and how our template can save you time and money. To help you get the most out of your cost comparison efforts, we’ve put together a few tips and tricks.

Compare other product features (not just costs)

When comparing costs, it’s easy to get tunnel vision and only focus on the price. But sometimes, other features of a product or service are just as important, if not more important, than the cost.

For example, when you’re looking for a new laptop, you might want to consider things like the processing power, the amount of storage space, and the brand. Even if one laptop is a little more expensive than another, it might be worth the extra cost if it has the features you need. Remember, selecting a product by comparing price alone can end up costing you money in the long run.

Analyze cost data over time

One of the best ways to use our price comparison template is to track cost data over time. By doing this, you can spot trends and get an idea of how prices fluctuate. This information can help you predict when prices are likely to go up or down and make smarter purchasing decisions.

Embrace the power of automation

Not every task in your cost comparison process needs manual input. With the power of automation, you can save time and energy by letting a platform like Work OS handle routine or mundane administrative tasks like:

  • Sending deadline reminders: Compiling cost comparison worksheets may be a time-sensitive team effort. Sending automatic reminders ensures deadlines aren’t missed.
  • Approval workflows: Automatically route cost comparison worksheets to the appropriate decision-makers for approval.
example of a reminder on

Ultimately, the more routine and repetitive tasks you can automate, the more time you’ll have to focus on more important things — like developing a new product or landing a new client.

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FAQs about cost comparison templates

Let’s dive into a few FAQs and answer some of the most pressing questions about cost comparison templates.

How do you create a cost comparison template in Excel?

You can create your own cost comparison Excel template in five easy steps:

  1. Choose the goods or services you want to compare.
  2. Research the prices of each item charged by the vendors
  3. Enter the cost data into an Excel spreadsheet.
  4. Perform calculations to compare the prices of each item.
  5. Analyze the data

If you want to skip straight to step three and let the spreadsheet calculate comparisons itself, you can use our cost comparison template. If you prefer to work with Excel, you can even export it as a fully functioning XLS file.

How do you write a comparison quote?

A cost comparison quote is simply a statement that compares the cost of two or more products or services. For example, you might say “Product A costs $10 less than Product B.” When writing a cost comparison quote, be sure to include all relevant information, such as the price of each product or service, the features of each product or service, and your personal opinion. You might organize this information in a price quote template.

How do you compare prices?

To compare prices, you need to collect pricing information from products and services offered by different companies in the same industry. Once you have that information, you can plug it into a spreadsheet so you can start analyzing the costs.

What is a price comparison sheet?

A price comparison sheet is simply a document that compares the cost of two or more products or services. Price comparison sheets can be created in Excel or Google Sheets, but if you’re looking for a robust and ready-made solution, try’s cost comparison template.

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