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Free transition plan template for improved productivity 8 min read
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Making use of a free transition plan template from can improve your company’s productivity by streamlining the process of transferring ownership of tasks, projects, or departments. A transition plan provides the groundwork for establishing goals, laying out training requirements, and defining a clear timeline for the transition.

In this article, you’ll learn how a transition plan template can simplify the process of a transition within your company. We’ll also provide a free customizable Transition Plan Template you can use with human resource or business management processes on

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What is a transition plan template?

A transition plan is a roadmap that indicates the process of transferring ownership of an entire business, part of a company, or an individual process. A transition plan template is a document that helps you outline necessary changeover activities to facilitate a smooth shift in leadership or task ownership, including the knowledge transfer that must happen to support it.

Important elements of transition plan documents include information about the incumbent, the successor, when the change is taking place, and who is overseeing the transition. This is followed by an outline of the job and its expectations and an explanation of the skills taught to the successor. Finally, there is a checklist of the steps involved in completing the transition successfully.

Why use a transition plan template?

A transition plan template is a way to maximize financial security and protect assets by ensuring there are guidelines in place for succession in your business. The transition plan template offers a guideline for how to design a transition plan that ensures a smooth transfer of power at the employee, management, or ownership level.

Transition plans are scalable. You might create a plan that transfers the entire ownership of your company when you’re ready to pass it on to an adult child, for example. But you can also transition the leadership of a department or even a role responsible for overseeing a machine operation. Understanding the scale involved helps you start with the right type of template for creating any transition plan.

What are some examples of a transition plan template?

The type of transition plan you need depends on the type of business you run (family-owned business vs. large corporation) and what type of transition is taking place (ownership, project, task, or internal leadership change).

Business transition plan

A business transition plan is typically used to lay out a change in ownership or management of a company. This type of plan facilitates a significant transfer of power and requires specific legal and financial steps, such as closing or transferring accounts.

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Professional transition plan

A professional transition plan is used to transition someone from one position to another within a company. For example, a CEO stepping down and another employee being appointed to that position is a process requiring a professional transition plan. In this case, the outlines the steps the current CEO must take to pass along necessary knowledge and skills to the newly appointed CEO before the official date of the staffing change.

Personal transition plan

A personal transition plan may be part of someone’s end-of-life planning if they are a business owner. The personal transition plan is a type of succession planning that helps ensure there is a qualified replacement appointed. It should highlight the critical roles in the company and identify any potential vacant positions the new owner must fill. It should also focus on the development of the individual so they can meet the demands of the role when the time comes.

Having a transition plan is important, but you also need a system for communicating all this information and seamlessly bringing successors into the fold. provides everything you need for smoothly transitioning ownership or processes.

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Creating a successful transition plan with

On our Work OS, you can use customizable templates to help your team understand what steps must take place to complete a successful transfer of power within the company. You can also rely on communication, workflow, and automation tools to support the actions people take based on your plan.

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Collaborating on encourages teams to work together in real-time through color-coded spreadsheets, tables, and templates that everyone has the capacity to view and edit. When working with a template on, you can assign responsibilities to specific team members and set deadlines, so everyone is aware of the timeline for completion of each step of the transition plan.

Assigning responsibility on ensures employees are accountable for participating in all aspects of the transition plan, whether that’s training, writing a new job description, or outsourcing talent for leadership positions.

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Protect your productivity

One benefit of working with our Transition Plan Template and toward long-term goals on is that everything in our Work OS is automatically saved to the cloud. There is no need to back up files to your local drive or spend money investing in external hard drives to protect work long-term.

All of your data is automatically saved at set intervals, so you can feel confident in building on the progress your team makes on This also means your team can access the information in the transition plan from any device and at any time. You can work with team members around the globe and edit the same documents with changes saved in real-time.

That’s great news, as our Work OS supports a lot more than transitions. Our library of templates helps you get started with all types of tasks or complete outstanding projects.

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Related templates

We have templates for personal, business, and project planning and niche areas such as human resources or finance. Start with these templates that help your business thrive in periods of growth or change.

Workforce Planning Template

Our Workforce Planning Template helps you align hiring processes with long-term goals. It prompts you to analyze, forecast, and plan staffing according to the level of demand in your business and industry. You can use this template to assess where you might lack necessary talent to hit your targets so you can hire new employees with the required skills or train current staff in these areas.

Job Description Template

A job description template is a useful tool you can reuse each time you need to hire. Our Job Description Template is fully customizable, so you can tailor the outline to the job requirements and skills when advertising a new opening. Job description templates make it convenient to quickly and thoroughly outline the parameters of a role within your business in a professional and clear way.

Our Job Description Template may be useful when creating a transition plan. You can use it to outline the duties of a position so you know what type of successor to look for. Of course, succession planning involves a lot more than writing out a list. We’ve covered some frequently asked questions below to provide a bit more information.

FAQs about transition plan templates

What are the three steps to succession planning in business?

The three steps to succession planning in any business are:

  1. Evaluating and identifying employees with the necessary qualities to fill a position
  2. Focusing on the development and training of the successor
  3. Outlining the process of doing the job and creating a roadmap for the successor via a transition plan template

What are the benefits of family succession planning?

When you have a family-owned business, family succession planning is critical to protect the financial assets of your company and prevent conflict among family members. A clear transition plan for your successor identifies the family member you have selected and will train to fill your role.

What’s included in a good succession plan?

A good succession plan should be based on a long-term vision for the company, including project assignments, lateral employee moves, changes in team leadership, and areas with potential to bring in external talent for company growth. The succession plan should outline a strategic plan for where the business is going, a financial plan for you as the owner, and a transition plan for transferring ownership when you retire or pass away.

Protect your company with our Transition Plan Template

Around 70% of family-owned companies only make it one generation, with just 30% successfully transitioning to a second generation of family leadership. A mere 3% of family-owned businesses make it to fourth-generation ownership or longer. To protect the longevity of your business, a strong transition plan is an important part of your succession planning.

Any company can protect its assets and future development with the help of a well thought-out transition plan. Our transition plan template is fully customizable and enables you to outline your plans for business succession, internal leadership transitions, and other changes.

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