Done Awards Hall of Fame: Alexis Reese (Vibe App)

Announcement Case study Session recap

October 26, 2026

About Alexis

Company: Horizon Media
Industry: Media
Tier: Enterprise
10 to 12 hours saved per week
75% to 80% reduction in risk review time
9 leadership-focused views in 1 Vibe dashboard
100% centralized delivery visibility

Alexis’ story

Turning hundreds of scattered tickets into proactive leadership intelligence

The challenge

Our Business Intelligence team manages a large volume of requests coming from multiple internal teams and clients, all tracked within monday.com. While we had plenty of data, we didn’t have an easy way for leadership to understand what was actually happening across the organization.

If a leader wanted to know which clients needed attention, which teams were overloaded, what work was falling behind, or where deadlines were starting to slip, they had to click through multiple boards, views, and tickets to piece the story together.

The challenge wasn’t a lack of reporting. The challenge was turning all of that information into a single destination where leaders could immediately see operational health and spot potential delivery risks in just a few clicks.

The build

I built a custom Business Intelligence Dashboard using monday Vibe, turning leadership’s most frequent business questions into a working application.

The dashboard is built on our Business Intelligence board and includes nine views: Executive Summary, Monthly Overview, Weekly Actions, Team Workload, Priority Analysis, Pushed Deadlines, Process Health, Risk Forecast, and Stale Tasks.

The Executive Summary provides a month-by-month view of operational performance, active work, completed work, blocked tickets, and overdue work.

The Pushed Deadlines view identifies every ticket whose due date changed from its original commitment, categorizes movement by severity, and highlights clients with schedule movement so leaders can drill directly into the issue.

The impact

The dashboard saves approximately 10 to 12 hours per week previously spent sitting in internal overview meetings and manually compiling executive reports.

We transformed reporting from multiple disconnected views into one centralized Business Intelligence board with nine leadership-focused views, used by eight leads and 20+ team members to monitor team health, review performance, and identify delivery risks..

The biggest impact came from the Pushed Deadlines functionality. Leaders can now identify delivery risks in under 15 minutes, reducing review time by an estimated 75% to 80%..

Conversations that were previously focused on gathering updates are now focused on solving problems, managing priorities, and addressing risks earlier.

Watch Alexis work

Demo video

Get inspired by what Alexis built for Horizon Media

Winners reel

See what Alexis walked on stage to during the Done Awards

Steal Alexis’ playbook

Recreate Alexis’ Vibe app by plugging this prompt into Sidekick.

🎯 The Goal

Eliminate hours of manual executive status reporting across disconnected boards and tickets—transforming raw business intelligence and project data into a 9-view leadership cockpit that surfaces delivery risk early by tracking deadline slippage, team workload overload, and stale tasks in just a few clicks.

🏗️ Architecture & Data Model

                    ┌──────────────────────────────────────────────┐
                    │      CENTRAL BI & WORK INTAKE BOARD          │
                    │   Client requests · Delivery dates · Leads   │
                    └──────────────────────┬───────────────────────┘
                                           │
                                           ▼
 ┌─────────────────────────────────────────────────────────────────────────────────┐
 │               EXECUTIVE BI DASHBOARD (monday Vibe App)                          │
 ├────────────────────────┬────────────────────────┬───────────────────────────────┤
 │ 1. EXECUTIVE SUMMARY   │ 2. PUSHED DEADLINES    │ 3. TEAM WORKLOAD              │
 │    Monthly throughput, │    ⚠️ Core Risk Engine: │    Bandwidth balance across   │
 │    completed vs blocked│    Date drift severity │    8 leads & 20+ specialists  │
 ├────────────────────────┼────────────────────────┼───────────────────────────────┤
 │ 4. WEEKLY ACTIONS      │ 5. RISK FORECAST       │ 6. STALE TASKS                │
 │    Live activity feed  │    Predictive slippage │    Unupdated items > X days   │
 │    of team changes     │    across client tiers │                               │
 ├────────────────────────┼────────────────────────┼───────────────────────────────┤
 │ 7. PRIORITY ANALYSIS   │ 8. PROCESS HEALTH      │ 9. MONTHLY OVERVIEW           │
 │    High-impact queues  │    Bottleneck tracking │    Historical trendlines      │
 └────────────────────────┴────────────────────────┴───────────────────────────────┘

Central Business Intelligence Board (Source of Truth):
- Key Columns: Request / Deliverable Name (Item Name), Client Account (Dropdown/Text), Assigned Team / Lead (People), Status (Status: Intake / In Progress / Blocked / Complete), Original Due Date (Date), Current Due Date (Date), Date Push Count (Numbers / Formula), Priority Tier (Status: P1 Critical / P2 High / P3 Medium).
Pushed Deadlines Risk Engine (The Signature Mechanism):
- Compares Original Commitment Date vs. Current Target Date.
- Automatically calculates slippage days and categorizes by severity (Minor: 1–3 days, Moderate: 4–7 days, Critical: 8+ days).
- Aggregates slippage by client account to spot systemic project risk before clients escalate.
9-View Leadership Vibe Interface:
- Structured around executive decision-making: High-Level Health $\rightarrow$ Risk Identification $\rightarrow$ One-Click Ticket Drill-Down.

📋 White-Labeled Prompts & Setup Guides

1. Master Monday Vibe App Prompt (9-View Executive BI Portal)

“Build an executive decision-making portal called [Department/Organization] Leadership Intelligence Hub connected to our [Central Business Intelligence / Project Intake Board].

Create a responsive multi-tab interface featuring these 9 strategic views:

Executive Summary (Default View): High-level operational health dashboard showing Month-to-Date throughput (Total Active, Completed, Blocked, Overdue), team velocity, and client distribution charts.

Pushed Deadlines (Risk Radar): A dedicated risk view identifying every ticket where Current Due Date differs from Original Due Date. Group by severity (Minor / Moderate / Critical Slippage) and display which client accounts have the highest cumulative schedule movement.

Weekly Actions (Live Feed): Daily operational activity feed showing items moved to Done, new blockers logged, or key milestone changes without clicking into individual boards.

Team Workload: Resource allocation heatmap displaying active items per lead/specialist, highlighting overallocated individuals.

Risk Forecast: Predictive view flagging high-priority deliverables due within 14 days that have dependencies in Blocked or Stuck status.

Stale Tasks: Filtered table surfacing active items with no updates or status changes in the past 7 business days.

Priority Analysis: Breakdown of open work by Priority Tier (P1 vs P2 vs P3) cross-referenced against client tier.

Process Health: Stage-by-stage funnel tracking cycle times and bottlenecks from intake to delivery.

Monthly Overview: Historical trend comparison comparing this month’s completion rate against the previous 3 months.”*

2. Deadline Drift Tracking Formula / Logic

To power the Pushed Deadlines engine on your board, configure these columns:

Date Drift Formula Column (Days Pushed):DAYS({Current Due Date}, {Original Due Date})
Risk Severity Formula Column (Slippage Severity):IF({Days Pushed} > 7, "🔴 Critical (8+ Days)", IF({Days Pushed} > 3, "🟡 Moderate (4-7 Days)", IF({Days Pushed} > 0, "🟢 Minor (1-3 Days)", "⚪ On Track")))

3. AI Agent Prompt (Weekly Executive Risk Briefing Agent)

“You are the Executive Delivery Risk Analyst for [Company Name]. Your job is to brief leadership on operational bottlenecks before weekly review meetings.

Every Monday at 7:30 AM:

Scan our [Central Business Intelligence Board] and evaluate all active items.

Calculate:

Total deliverables currently past due.

Items with Slippage Severity marked as Critical.

Client accounts experiencing more than 2 pushed deadlines this month.

Stale tasks with zero activity for over 7 days.

Generate a concise Executive Operational Health Briefing and post it to our Leadership Workspace:

Executive Summary: [1-sentence status of overall delivery health]

Top 3 Accounts at Risk: [Client Name + Top slippage driver + Days delayed]

Workload Bottlenecks: [Teams or Leads over capacity]

Recommended Leadership Actions: [Specific decisions or resource shifts needed today]”*

4. Automated Risk Management Recipes

Initial Date Baseline Lock: When an item is created and Due Date is set, automatically duplicate date value into Original Due Date.
Executive Escalation Trigger: When Slippage Severity changes to Critical (8+ Days) on a P1 priority item, notify [Department Director] and tag the item in the Weekly Risk Review queue.

Steal Alexis’ playbook

Recreate Alexis’ Avibe app by plugging this prompt into Sidekick.

🎯 The Goal

🏗️ Architecture & Data Model

                    ┌──────────────────────────────────────────────┐
                    │      CENTRAL BI & WORK INTAKE BOARD          │
                    │   Client requests · Delivery dates · Leads   │
                    └──────────────────────┬───────────────────────┘
                                           │
                                           ▼
 ┌─────────────────────────────────────────────────────────────────────────────────┐
 │               EXECUTIVE BI DASHBOARD (monday Vibe App)                          │
 ├────────────────────────┬────────────────────────┬───────────────────────────────┤
 │ 1. EXECUTIVE SUMMARY   │ 2. PUSHED DEADLINES    │ 3. TEAM WORKLOAD              │
 │    Monthly throughput, │    ⚠️ Core Risk Engine: │    Bandwidth balance across   │
 │    completed vs blocked│    Date drift severity │    8 leads & 20+ specialists  │
 ├────────────────────────┼────────────────────────┼───────────────────────────────┤
 │ 4. WEEKLY ACTIONS      │ 5. RISK FORECAST       │ 6. STALE TASKS                │
 │    Live activity feed  │    Predictive slippage │    Unupdated items > X days   │
 │    of team changes     │    across client tiers │                               │
 ├────────────────────────┼────────────────────────┼───────────────────────────────┤
 │ 7. PRIORITY ANALYSIS   │ 8. PROCESS HEALTH      │ 9. MONTHLY OVERVIEW           │
 │    High-impact queues  │    Bottleneck tracking │    Historical trendlines      │
 └────────────────────────┴────────────────────────┴───────────────────────────────┘

Central Business Intelligence Board (Source of Truth):
- Key Columns: Request / Deliverable Name (Item Name), Client Account (Dropdown/Text), Assigned Team / Lead (People), Status (Status: Intake / In Progress / Blocked / Complete), Original Due Date (Date), Current Due Date (Date), Date Push Count (Numbers / Formula), Priority Tier (Status: P1 Critical / P2 High / P3 Medium).
Pushed Deadlines Risk Engine (The Signature Mechanism):
- Compares Original Commitment Date vs. Current Target Date.
- Automatically calculates slippage days and categorizes by severity (Minor: 1–3 days, Moderate: 4–7 days, Critical: 8+ days).
- Aggregates slippage by client account to spot systemic project risk before clients escalate.
9-View Leadership Vibe Interface:
- Structured around executive decision-making: High-Level Health $\rightarrow$ Risk Identification $\rightarrow$ One-Click Ticket Drill-Down.

📋 White-Labeled Prompts & Setup Guides

1. Master Monday Vibe App Prompt (9-View Executive BI Portal)

“Build an executive decision-making portal called [Department/Organization] Leadership Intelligence Hub connected to our [Central Business Intelligence / Project Intake Board].

Create a responsive multi-tab interface featuring these 9 strategic views:

Executive Summary (Default View): High-level operational health dashboard showing Month-to-Date throughput (Total Active, Completed, Blocked, Overdue), team velocity, and client distribution charts.

Pushed Deadlines (Risk Radar): A dedicated risk view identifying every ticket where Current Due Date differs from Original Due Date. Group by severity (Minor / Moderate / Critical Slippage) and display which client accounts have the highest cumulative schedule movement.

Weekly Actions (Live Feed): Daily operational activity feed showing items moved to Done, new blockers logged, or key milestone changes without clicking into individual boards.

Team Workload: Resource allocation heatmap displaying active items per lead/specialist, highlighting overallocated individuals.

Risk Forecast: Predictive view flagging high-priority deliverables due within 14 days that have dependencies in Blocked or Stuck status.

Stale Tasks: Filtered table surfacing active items with no updates or status changes in the past 7 business days.

Priority Analysis: Breakdown of open work by Priority Tier (P1 vs P2 vs P3) cross-referenced against client tier.

Process Health: Stage-by-stage funnel tracking cycle times and bottlenecks from intake to delivery.

Monthly Overview: Historical trend comparison comparing this month’s completion rate against the previous 3 months.”*

2. Deadline Drift Tracking Formula / Logic

To power the Pushed Deadlines engine on your board, configure these columns:

Date Drift Formula Column (Days Pushed):DAYS({Current Due Date}, {Original Due Date})
Risk Severity Formula Column (Slippage Severity):IF({Days Pushed} > 7, "🔴 Critical (8+ Days)", IF({Days Pushed} > 3, "🟡 Moderate (4-7 Days)", IF({Days Pushed} > 0, "🟢 Minor (1-3 Days)", "⚪ On Track")))

3. AI Agent Prompt (Weekly Executive Risk Briefing Agent)

“You are the Executive Delivery Risk Analyst for [Company Name]. Your job is to brief leadership on operational bottlenecks before weekly review meetings.

Every Monday at 7:30 AM:

Scan our [Central Business Intelligence Board] and evaluate all active items.

Calculate:

Total deliverables currently past due.

Items with Slippage Severity marked as Critical.

Client accounts experiencing more than 2 pushed deadlines this month.

Stale tasks with zero activity for over 7 days.

Generate a concise Executive Operational Health Briefing and post it to our Leadership Workspace:

Executive Summary: [1-sentence status of overall delivery health]

Top 3 Accounts at Risk: [Client Name + Top slippage driver + Days delayed]

Workload Bottlenecks: [Teams or Leads over capacity]

Recommended Leadership Actions: [Specific decisions or resource shifts needed today]”*

4. Automated Risk Management Recipes

Initial Date Baseline Lock: When an item is created and Due Date is set, automatically duplicate date value into Original Due Date.
Executive Escalation Trigger: When Slippage Severity changes to Critical (8+ Days) on a P1 priority item, notify [Department Director] and tag item in the Weekly Risk Review queue.

Explore the entire hall of fame

Check out all of our winners from the Done Awards to see what they built

Read on

FAQs about the Done Awards

What are the Done Awards?

The Done Awards are monday.com’s first customer awards program, recognizing customers who use AI on the platform to get real work done. Winners were announced live at Elevate ’26.
Who won the 2026 Done Awards?

Kendal Sparks of Frankly Spoken Productions (best AI workflow wiz), Jeff Benton of Clearwater (best agent builder), Alexis Reese of Horizon Media (best vibe app), Rosie Vargas of Hammer and Nails Grooming (best cross-collaborator), Aaron Rasmussen of Pritchard Companies (best decision driver), Beth Juliano of 1021 Creative (best global impact), and Jen Brugge of The Universal Group (People’s pick).
How many Done Awards categories are there?

Seven: best AI workflow wiz, best agent builder, best vibe app, best cross-collaborator, best decision driver, best global impact, and the People’s pick.
Which monday.com capabilities did the winners use?

The winners used monday agents, monday vibe, monday sidekick, and AI workflows, along with automations, integrations, dashboards, and multi-level permissions.
How were the Done Awards winners chosen?

A panel of monday.com product and client-facing leaders, and Elevate insiders scored six core categories on the challenge (30%), the build (40%), and the impact (30%). The People’s pick was decided by a one-week community vote on the monday Reddit community. The Agent on-board award was chosen by our agent product leaders on-site, at Elevate.
What did Done Awards winners receive?

Each winner received a trophy, a travel voucher, a VIP pass to Elevate, a feature across monday.com and Elevate channels, and a toast with fellow winners after the ceremony.
Where and when did Elevate ’26 take place?

Elevate ’26 took place October 28 to 29, 2026 at the Javits Center in New York City, with a pre-conference Certification Day on October 27.

Elevate Team

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