{"id":28517,"date":"2026-10-26T12:59:28","date_gmt":"2026-10-26T12:59:28","guid":{"rendered":"https:\/\/monday.com\/elevate\/?p=28517"},"modified":"2026-11-01T16:39:35","modified_gmt":"2026-11-01T16:39:35","slug":"done-awards-hall-of-fame-rosie-vargas-cross-collaborator","status":"publish","type":"post","link":"https:\/\/monday.com\/elevate\/done-awards-hall-of-fame-rosie-vargas-cross-collaborator\/","title":{"rendered":"Done Awards Hall of Fame: Rosie Vargas (Cross Collaborator)"},"content":{"rendered":"\n<figure class=\"wp-block-image size-full\"><img decoding=\"async\" width=\"600\" height=\"150\" src=\"https:\/\/monday.com\/elevate\/wp-content\/uploads\/2026\/10\/Best-cross-collaborator.png\" alt=\"\" class=\"wp-image-28518\" srcset=\"https:\/\/monday.com\/elevate\/wp-content\/uploads\/2026\/10\/Best-cross-collaborator.png 600w, https:\/\/monday.com\/elevate\/wp-content\/uploads\/2026\/10\/Best-cross-collaborator-300x75.png 300w\" sizes=\"(max-width: 600px) 100vw, 600px\" \/><\/figure>\n\n\n<div class=\"p-key-takeaways\">\n    <div class=\"p-key-takeaways__title\">About Rosie<\/div>\n    <ul class=\"p-key-takeaways__items\">\n                    <li class=\"p-key-takeaways__item\">Company: Hammer and Nails Grooming<\/li>\n                    <li class=\"p-key-takeaways__item\">Industry: Hospitality <\/li>\n                    <li class=\"p-key-takeaways__item\">Tier: Enterprise<\/li>\n                    <li class=\"p-key-takeaways__item\">18,500+ active development tasks coordinated<\/li>\n                    <li class=\"p-key-takeaways__item\">45 automated workflows and 20+ file automations<\/li>\n                    <li class=\"p-key-takeaways__item\">14+ corporate departments connected<\/li>\n                    <li class=\"p-key-takeaways__item\">100% adoption for weekly operations<\/li>\n            <\/ul>\n<\/div>\n\n\n<h2 class=\"wp-block-heading has-text-align-center\">Rosie&#8217;s story<\/h2>\n\n\n\n<p class=\"has-text-align-center wp-block-paragraph\">Orchestrating multi-location franchise growth through connected workflows<\/p>\n\n\n<div class=\"p-ttl\">\n    <div class=\"p-ttl__title\">The challenge<\/div>\n    <p class=\"p-ttl__text\">Opening one franchise location is a 12+ month, cross-functional project involving 500+ tasks across 8 development phases, requiring collaboration between the franchisee, Regional Owner, and 14+ corporate employees across multiple departments. <br> <br>\r\n\r\nBefore monday.com, our Opener was a Google Sheet. It could list what needed to happen, but couldn&#8217;t manage collaboration. Updates happened across different channels, files had to be requested and passed between people, and Project Management became the middleman. <br> <br>\r\n\r\nAs we grew, different departments needed their own workflows for Marketing, Supply Chain, and Construction. We needed an ecosystem where franchisees, regional owners, corporate teams, and vendors could work independently while remaining connected without silos.<\/p>\n    <ul class=\"p-ttl__items\">\n            <\/ul>\n<\/div>\n\n<div class=\"p-ttl\">\n    <div class=\"p-ttl__title\">The build<\/div>\n    <p class=\"p-ttl__text\">I built a connected franchise development ecosystem in monday.com. <br> <br>\r\n\r\nIt starts with our Opener Template for every shop entering development, containing 500+ tasks across 8 phases using multi-level subitems and a Gantt view. Collaboration happens directly within each task through Updates. <br> <br>\r\n\r\nI created a centralized Shop Files board with role-based permissions and built approximately 20 automations notifying corporate team members or vendors when specific files are uploaded, automating cross-team handoffs. <br> <br>\r\n\r\nSpecialized departmental boards connect back to central Shops data so teams work independently without silos. <br> <br>\r\n\r\nFinally, I built a monday Vibe app as the visibility layer across all active developments, organizing shops across our 8 phases and surfacing key milestones. <br> <br>\r\n\r\n<\/p>\n    <ul class=\"p-ttl__items\">\n            <\/ul>\n<\/div>\n\n<div class=\"p-ttl\">\n    <div class=\"p-ttl__title\">The impact<\/div>\n    <p class=\"p-ttl__text\">Collaboration no longer depends on Project Management manually connecting everyone. <br> <br>\r\n\r\nWith 37 shops currently in active development (500+ tasks across 8 phases each), our system is coordinating more than 18,500 development tasks. <br> <br>\r\n\r\nI have built 45 workflows to automate processes and cross-team handoffs, with additional board automations including ~20 on the Shop Files board alone. Files, conversations, ownership, timelines, and dependencies stay connected to the work. <br> <br>\r\n\r\nThe Vibe app brings key data together across all 37 active developments, giving corporate one place to understand project health. Our Project Management team uses Vibe every Monday morning to run our development meeting, while Opener boards are used throughout the week. <br> <br><\/p>\n    <ul class=\"p-ttl__items\">\n            <\/ul>\n<\/div>\n\n\n<h2 class=\"wp-block-heading\">Steal Rosie&#8217;s playbook<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">Recreate Rosie&#8217;s cross-collaboration workflow for your team by plugging this prompt into Sidekick.<br><\/p>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<h4 class=\"wp-block-heading\">\ud83c\udfaf The Goal<\/h4>\n\n\n\n<p class=\"wp-block-paragraph\">Coordinate complex, multi-month, multi-stakeholder operational launches (e.g., franchise openings, client onboardings, branch rollouts, store expansions) across multiple independent departments (Marketing, Construction, Supply Chain, Legal) without project managers acting as manual middlemen or bottleneck messengers.<\/p>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<h4 class=\"wp-block-heading\">\ud83c\udfd7\ufe0f Architecture &amp; Data Model<\/h4>\n\n\n\n<pre class=\"wp-block-preformatted\"> <code>                   \u250c\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2510\n                    \u2502       CENTRAL VIBE VISIBILITY APP            \u2502\n                    \u2502   Phase pipeline \u00b7 Stalled items \u00b7 Weekly ops\u2502\n                    \u2514\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u252c\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2518\n                                           \u2502\n                      \u250c\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u253c\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2510\n                      \u25bc                    \u25bc                    \u25bc\n           \u250c\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2510\u250c\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2510\u250c\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2510\n           \u2502   ENTITY TEMPLATE    \u2502\u2502  SHOP FILES  \u2502\u2502  DEPARTMENT BOARDS   \u2502\n           \u2502  500+ tasks, 8 phases\u2502\u2502 Role-based   \u2502\u2502 Marketing, Supply    \u2502\n           \u2502  Subitems &amp; Gantt    \u2502\u2502 permissions  \u2502\u2502 Chain, Construction  \u2502\n           \u2514\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2518\u2514\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2518\u2514\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2518\n<\/code><\/pre>\n\n\n\n<ol class=\"wp-block-list\">\n<li><strong>Managed Master Template Board (The &#8220;Opener&#8221;):<\/strong>\n<ul class=\"wp-block-list\">\n<li><strong>Structure:<\/strong> Multi-level subitems organized by distinct development phases (e.g., <em>Phase 1: Site Selection $\\rightarrow$ Phase 8: Grand Opening<\/em>).<\/li>\n\n\n\n<li><strong>Key Columns:<\/strong> <code>Phase<\/code> (Status), <code>Timeline<\/code> (Timeline\/Date), <code>Task Owner<\/code> (People), <code>Responsible Party<\/code> (Dropdown: Franchisee \/ Regional Owner \/ Corporate), <code>Estimated Cost<\/code> (Numbers), <code>Dependencies<\/code> (Dependency), <code>Handbook Doc<\/code> (Doc \/ Embed Link).<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li><strong>Centralized Files &amp; Documentation Board:<\/strong>\n<ul class=\"wp-block-list\">\n<li>Contains file columns with role-based permissions where external partners \/ franchisees upload permits, leases, inspection sign-offs, and compliance documents.<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li><strong>Connected Departmental Sub-Boards:<\/strong>\n<ul class=\"wp-block-list\">\n<li>Dedicated boards for specialized teams (e.g., <em>Supply Chain Orders<\/em>, <em>Pre-Opening Marketing Campaign<\/em>, <em>Permit &amp; Build Tracker<\/em>), linked back to the master entity via <strong>Board Relation<\/strong> columns.<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li><strong>Automated Cross-Team Handoffs (Automations):<\/strong>\n<ul class=\"wp-block-list\">\n<li><em>Trigger:<\/em> When a required document status on the Files Board changes to <code>Uploaded<\/code> \/ <code>Complete<\/code>.<\/li>\n\n\n\n<li><em>Action:<\/em> Automatically notify the corresponding corporate department lead or vendor with a deep link to review, without manual PM involvement.<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li><strong>Portfolio Vibe App (The Governance Layer):<\/strong>\n<ul class=\"wp-block-list\">\n<li>Single operational view grouping all active entities across the development phases, surfacing milestones due this week, open blockers from prior phases, and KPI health metrics for weekly cross-team standups.<\/li>\n<\/ul>\n<\/li>\n<\/ol>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<h4 class=\"wp-block-heading\">\ud83d\udccb White-Labeled Prompts &amp; Setup Guides<\/h4>\n\n\n\n<h5 class=\"wp-block-heading\">1. Monday Vibe App Prompt (Cross-Department Operations Hub)<\/h5>\n\n\n\n<blockquote class=\"wp-block-quote is-layout-flow wp-block-quote-is-layout-flow\">\n<p class=\"wp-block-paragraph\"><em>&#8220;Build an executive operations portal called <strong>[Project\/Entity Name] Launch Hub<\/strong> connected to our [Master Launch Tracker] and [Department Boards].<\/em><\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><em>Include the following views and components:<\/em><\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li><strong>Phase Pipeline View:<\/strong> Group all active [Entities\/Locations] by their current phase ([Phase 1] through [Phase 8]). Display days in phase, target completion date, and overall progress percentage.<\/li>\n\n\n\n<li><strong>Cross-Department Milestone Tracker:<\/strong> Display upcoming critical path milestones across [Marketing, Operations, Supply Chain, Construction] due in the next 14 days.<\/li>\n\n\n\n<li><strong>Blockers &amp; Stalled Items Feed:<\/strong> Highlight tasks marked <code>Stuck<\/code> or documents pending verification from previous phases.<\/li>\n\n\n\n<li><strong>Weekly Standup Dashboard:<\/strong> Summarize total active launches, completed milestones this week, and overall budget vs. actual spend.&#8221;*<\/li>\n<\/ol>\n<\/blockquote>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<h5 class=\"wp-block-heading\">2. Cross-Team Handoff Automation Recipes<\/h5>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Document Approval Automation:<\/strong><em>When status of <code>Permit \/ Lease Upload<\/code> changes to <code>Ready for Review<\/code>, notify <code>[Legal \/ Compliance Team]<\/code> and create linked subtask in <code>[Department Action Board]<\/code>.<\/em><\/li>\n\n\n\n<li><strong>Phase Progression Trigger:<\/strong><em>When all items in <code>[Phase 1 Group]<\/code> change status to <code>Done<\/code>, change Master Entity status to <code>Phase 2: Buildout<\/code> and notify <code>[Construction Lead]<\/code> and <code>[Franchisee \/ Client Owner]<\/code>.<\/em><\/li>\n\n\n\n<li><strong>Supply Chain Milestone Sync:<\/strong><em>When order status on <code>[Supply Chain Board]<\/code> changes to <code>Delivered<\/code>, update <code>Equipment Onsite<\/code> status on <code>[Master Launch Board]<\/code>.<\/em><\/li>\n<\/ul>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<h5 class=\"wp-block-heading\">3. AI Agent Prompt (Launch Coordinator &amp; Triage Assistant)<\/h5>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Action Needed By:<\/strong> [@Tag Responsible Party]&#8221;*<br><\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><em>&#8220;You are the <strong>Launch Operations Agent<\/strong> for [Company Name]. Your job is to monitor all active [Locations \/ Client Launches] on [Master Board Name].<\/em><\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><em>Every Monday at 8:00 AM:<\/em><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Scan all active entities and check for any tasks with due dates in the past where status is not <code>Done<\/code>.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Check if prerequisite documents in [Files Board] are missing for entities entering their next phase within 14 days.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Generate a structured Weekly Readiness Brief on each entity item&#8217;s update thread:<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Current Phase Health:<\/strong> [On Track \/ At Risk]<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Missing Deliverables:<\/strong> [List files or sign-offs required]<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Upcoming Handoffs:<\/strong> [List departments with tasks due this week]<\/p>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<h2 class=\"wp-block-heading\">Explore the entire hall of fame<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">Check out all of our winners from the Done Awards to see what they built <\/p>\n\n\n<a class=\"e26-cta\" href=\"https:\/\/monday.com\/elevate\/say-hello-to-your-2026-done-awards-winners\/\" target=\"_blank\">\n    <div class=\"blue-bubble register-cta\">Read on<\/div>\n        <div class=\"green-bubble\">\n        <svg width=\"26\" height=\"26\" viewBox=\"0 0 26 26\" fill=\"none\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\">\n            <path d=\"M8.63706 5.24805H19.9403H8.63706ZM19.9403 5.24805V16.5512V5.24805ZM19.9403 5.24805L5.24609 19.9422L19.9403 5.24805Z\" fill=\"white\"><\/path>\n            <path d=\"M8.63706 5.24805H19.9403M19.9403 5.24805V16.5512M19.9403 5.24805L5.24609 19.9422\" stroke=\"white\" stroke-width=\"1.57437\" stroke-miterlimit=\"10\"><\/path>\n        <\/svg>\n    <\/div>\n    <\/a>\n\n\n<h2 class=\"wp-block-heading\">FAQs about the Done Awards<\/h2>\n\n\n<ul class=\"p-faq\">\n            <li class=\"p-faq__item\">\n            <div class=\"p-faq__question\">What are the Done Awards?<\/div>\n            <p class=\"p-faq__answer\">The Done Awards are monday.com&#8217;s first customer awards program, recognizing customers who use AI on the platform to get real work done. Winners were announced live at Elevate &#8217;26.<\/p>\n        <\/li>\n            <li class=\"p-faq__item\">\n            <div class=\"p-faq__question\">Who won the 2026 Done Awards?<\/div>\n            <p class=\"p-faq__answer\">Kendal Sparks of Frankly Spoken Productions (best AI workflow wiz), Jeff Benton of Clearwater (best agent builder), Alexis Reese of Horizon Media (best vibe app), Rosie Vargas of Hammer and Nails Grooming (best cross-collaborator), Aaron Rasmussen of Pritchard Companies (best decision driver), Beth Juliano of 1021 Creative (best global impact), and Jen Brugge of The Universal Group (People&#8217;s pick).<\/p>\n        <\/li>\n            <li class=\"p-faq__item\">\n            <div class=\"p-faq__question\">How many Done Awards categories are there? <\/div>\n            <p class=\"p-faq__answer\">Seven: best AI workflow wiz, best agent builder, best vibe app, best cross-collaborator, best decision driver, best global impact, and the People&#8217;s pick.<\/p>\n        <\/li>\n            <li class=\"p-faq__item\">\n            <div class=\"p-faq__question\">Which monday.com capabilities did the winners use? <\/div>\n            <p class=\"p-faq__answer\">The winners used monday agents, monday vibe, monday sidekick, and AI workflows, along with automations, integrations, dashboards, and multi-level permissions.<\/p>\n        <\/li>\n            <li class=\"p-faq__item\">\n            <div class=\"p-faq__question\">How were the Done Awards winners chosen?<\/div>\n            <p class=\"p-faq__answer\">A panel of monday.com product and client-facing leaders, and Elevate insiders scored six core categories on the challenge (30%), the build (40%), and the impact (30%). The People&#8217;s pick was decided by a one-week community vote on the monday Reddit community. The Agent on-board award was chosen by our agent product leaders on-site, at Elevate.<\/p>\n        <\/li>\n            <li class=\"p-faq__item\">\n            <div class=\"p-faq__question\">What did Done Awards winners receive? <\/div>\n            <p class=\"p-faq__answer\">Each winner received a trophy, a travel voucher, a VIP pass to Elevate, a feature across monday.com and Elevate channels, and a toast with fellow winners after the ceremony.<\/p>\n        <\/li>\n            <li class=\"p-faq__item\">\n            <div class=\"p-faq__question\">Where and when did Elevate &#8217;26 take place?<\/div>\n            <p class=\"p-faq__answer\">Elevate &#8217;26 took place October 28 to 29, 2026 at the Javits Center in New York City, with a pre-conference Certification Day on October 27.<\/p>\n        <\/li>\n    <\/ul>","protected":false},"excerpt":{"rendered":"<p>Rosie&#8217;s story Orchestrating multi-location franchise growth through connected workflows Steal Rosie&#8217;s playbook Recreate Rosie&#8217;s cross-collaboration workflow for your team by plugging this prompt into Sidekick. \ud83c\udfaf The Goal Coordinate complex, multi-month, multi-stakeholder operational launches (e.g., franchise openings, client onboardings, branch rollouts, store expansions) across multiple independent departments (Marketing, Construction, Supply Chain, Legal) without project managers [&hellip;]<\/p>\n","protected":false},"author":42,"featured_media":28496,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"inline_featured_image":false,"footnotes":""},"categories":[101,103,105],"tags":[],"locations":[],"class_list":["post-28517","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-announcement","category-case-study","category-session-recap"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v28.8 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Done Awards Hall of Fame: Rosie Vargas (Cross Collaborator) - Elevate by monday.com<\/title>\n<meta name=\"description\" content=\"How does a 5,000-person AI conference actually get built? 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