{"id":9346,"date":"2019-12-24T09:55:30","date_gmt":"2019-12-24T09:55:30","guid":{"rendered":"https:\/\/staging-mondaycomblog.kinsta.cloud\/?p=9346"},"modified":"2023-07-24T07:57:16","modified_gmt":"2023-07-24T07:57:16","slug":"take-better-meeting-notes","status":"publish","type":"post","link":"https:\/\/monday.com\/blog\/productivity\/take-better-meeting-notes\/","title":{"rendered":"How to take better meeting notes"},"content":{"rendered":"<p>Have you ever sat diligently through a company meeting, only to forget what you discussed the moment you leave the conference room?<\/p>\n<p>If so, it sounds like you need to brush up on your note-taking skills so you can follow along while capturing the important information you need to know. But, how?<\/p>\n<p style=\"text-align: left;\">In this post, we\u2019ll cover some of the best tips for taking <a href=\"https:\/\/www.themanual.com\/culture\/best-note-taking-apps\/\" target=\"_blank\" rel=\"noopener\">meeting notes<\/a> so you can become the meeting MVP.<\/p>\n<p style=\"text-align: center;\"><a class=\"cta-button blue-button\" aria-label=\"Get started with monday.com\" href=\"https:\/\/auth.monday.com\/users\/sign_up_new\" target=\"_blank\">Get started with monday.com<\/a><\/p>\n<h2>Meeting notes or minutes?<\/h2>\n<p>Before we go any further, let\u2019s first pin down whether your goal is to take better <strong>meeting notes<\/strong> or to take <strong>meeting minutes<\/strong>. While both are used to summarize key points in a meeting, they\u2019re not completely the same.<\/p>\n<p>Meeting notes are exactly what the name implies\u00ad\u00ad\u00ad\u00ad\u00ad\u2013\u2013notes. They\u2019re quick references to ideas, goals, deadlines, data, and anything else important that\u2019s covered in your meeting.<\/p>\n<p>Minutes, however, are more formal and often include:<\/p>\n<ul>\n<li>A list of the entire meeting&#8217;s participants<\/li>\n<li>An absentee list<\/li>\n<li>When the meeting began and when it adjourned<\/li>\n<li>Key topics covered in the meeting<\/li>\n<li>Any actions taken and\/or decisions made during the meeting<\/li>\n<\/ul>\n<p>The information covered in minutes isn\u2019t that different from meeting notes, but it follows a more structured format. The reason for this is because minutes act as legal documentation of what\u2019s covered in your meetings, and are viewed as such by the court and auditors.<\/p>\n<h2>How to take effective meeting notes<\/h2>\n<p>Minutes act as a central document that touches on everything important in the meeting, but sometimes you want to take your own notes separate from the meeting minutes. Perhaps note-taking helps with your creative process, or it allows you to record information in a way that\u2019s easier for you to understand. That\u2019s where meeting notes come in handy.<\/p>\n<p>While meeting notes aren\u2019t as formal and structured as minutes, you still need to follow some structure when writing them. Otherwise, your notepad could end up being cluttered with confusing shorthand sentences that provide very little context and information.<\/p>\n<p>The goal is to keep your notes as simple as possible without losing any important details. It should also be clear when your notes refer back to a talking point in the <a href=\"https:\/\/fellow.app\/blog\/meetings\/what-not-to-include-in-meeting-minutes\/\" target=\"_blank\" rel=\"noopener\">meeting minutes<\/a>.<\/p>\n<p>Let\u2019s look at the main information you need to write down when you\u2019re taking meeting notes:<\/p>\n<ul>\n<li><strong>Key points on the agenda: <\/strong>Record a brief summary of each item covered on the agenda and the outcomes you discussed. Try to limit each point to no more than three sentences, and be sure to ask the room for confirmation before writing down any plans or decisions.<\/li>\n<li><strong>Action items: <\/strong>As action items are proposed in the meeting, make sure to write down the assignment, who it\u2019s assigned to, and its due date.<\/li>\n<li><strong>Ideas<\/strong>: If you have ideas, questions, or follow-ups you want to make after the meeting wraps, include a section for jotting these types of notes down during the meeting so you don\u2019t forget.<\/li>\n<\/ul>\n<p>Freelance project consultant <a href=\"http:\/\/peopleloveprojects.com\/\" rel=\"nofollow\">Claire Emerson<\/a> says there are a few key ways she has learned to take A+ meeting notes: \u201cUse the meeting agenda to reflect what\u2019s discussed so you don\u2019t double up on that info, make it clear what needs to be done as a result from the meeting, record the audio so nothing gets missed, and then send your notes out to all attendees making it clear who has homework due.\u201d<\/p>\n<h2>Meeting notes template<\/h2>\n<p>Following a template can help reduce clutter, making your meeting notes easier to read through. <a href=\"https:\/\/monday.com\/templates\/meeting-notes\/\">Here\u2019s an easy-to-use meeting notes template<\/a> you can try for your next meeting.<\/p>\n<p style=\"text-align: center;\"><a class=\"cta-button blue-button\" aria-label=\"Get started\" href=\"https:\/\/auth.monday.com\/users\/sign_up_new\" target=\"_blank\">Get started<\/a><\/p>\n<p><img decoding=\"async\" class=\"alignnone size-full wp-image-9400\" src=\"https:\/\/mondayblog.wpengine.com\/wp-content\/uploads\/2019\/12\/meeting-notes-template.jpg\" alt=\"meeting notes template\" width=\"1593\" height=\"588\" srcset=\"https:\/\/monday.com\/blog\/wp-content\/uploads\/2019\/12\/meeting-notes-template.jpg 1593w, https:\/\/monday.com\/blog\/wp-content\/uploads\/2019\/12\/meeting-notes-template-300x111.jpg 300w, https:\/\/monday.com\/blog\/wp-content\/uploads\/2019\/12\/meeting-notes-template-1024x378.jpg 1024w, https:\/\/monday.com\/blog\/wp-content\/uploads\/2019\/12\/meeting-notes-template-768x283.jpg 768w, https:\/\/monday.com\/blog\/wp-content\/uploads\/2019\/12\/meeting-notes-template-1536x567.jpg 1536w\" sizes=\"(max-width: 1593px) 100vw, 1593px\" \/><\/p>\n<p><strong>Date of meeting:<\/strong><\/p>\n<p><strong>Attendees<\/strong><\/p>\n<ul>\n<li>List of people present at the meeting<\/li>\n<\/ul>\n<p><strong>Meeting agenda<\/strong><\/p>\n<ul>\n<li>Point 1 (important discussions and decisions made)<\/li>\n<li>e.g.: <a href=\"https:\/\/24slides.com\/\" target=\"_blank\" rel=\"noopener noreferrer\">Create a presentation<\/a> based on last week\u2019s monthly <a href=\"https:\/\/blog.spendesk.com\/en\/employee-expense-reports\" target=\"_blank\" rel=\"noopener noreferrer\">expense report<\/a><\/li>\n<\/ul>\n<p><strong>Questions and answers<\/strong><\/p>\n<ul>\n<li>Make a note of any questions asked and answers given during your meeting<\/li>\n<\/ul>\n<p><strong>Action items<\/strong><\/p>\n<ul>\n<li>Here\u2019s where you\u2019ll list action items, assignees, and deadlines<\/li>\n<li>e.g.: James to <a href=\"https:\/\/www.visme.co\/presentation-maker\/\">deliver presentation<\/a> on expense report by next Friday<\/li>\n<\/ul>\n<p><strong>Ideas\/general notes<\/strong><\/p>\n<ul>\n<li>Ideas that crop up during the conversation, follow-ups to do after the meeting wraps<\/li>\n<\/ul>\n<p>Now that you have an idea of what goes into meeting notes, let\u2019s take a look at how you can write down those notes more effectively.<\/p>\n<h2>Tips for writing meeting notes<\/h2>\n<p>Structure is obviously an important element to writing good notes, but you need to have good note-taking skills as well. Otherwise, you\u2019re going to struggle to keep up with the pace of the meeting, which can cause you to fall behind and miss important information. If you\u2019re struggling to take notes and follow the discussions in your meeting, below are some tips that can help.<\/p>\n<h3><strong>Stick to pen and paper<\/strong><\/h3>\n<p>A lot of people like to take notes on their laptop or tablet because it\u2019s easier to edit and organize their notes and tasks, but it might be working against you. <a href=\"https:\/\/www.npr.org\/2016\/04\/17\/474525392\/attention-students-put-your-laptops-away\" rel=\"nofollow\">According to researchers<\/a>, <a href=\"https:\/\/www.wordtune.com\/blog\/how-to-take-notes\" target=\"_blank\" rel=\"noopener\">the best way to take notes<\/a> may be with pen and paper as people taking notes on laptops are more likely to type verbatim notes, whereas people using pen and paper tend to write down the key points. In other words, that laptop or tablet may be slowing you down <em>and <\/em>cluttering your notes with irrelevant information. Writing notes by hand can also help you follow the <a href=\"https:\/\/fellow.app\/blog\/meetings\/meeting-agenda\/\" target=\"_blank\" rel=\"noopener\">meeting agenda<\/a> more closely.<span class=\"Apple-converted-space\">\u00a0<\/span><\/p>\n<h3>Use shorthand<\/h3>\n<p>Did you know there\u2019s an entire writing system for taking notes? It\u2019s called shorthand, and it\u2019s commonly used by people who\u2019re required to take a lot of notes at work, like administrative assistants and stenographers. With shorthand, <a href=\"https:\/\/www.theatlantic.com\/technology\/archive\/2014\/06\/yeah-i-still-use-shorthand-and-a-smartpen\/373281\/\" rel=\"nofollow\">you can write as fast as 225 WPM<\/a> once you\u2019ve mastered the system. The downside is that you\u2019ll have to learn a slightly different writing system that looks like scribbles, which can take time for you to get used to. If you need more help writing faster, check out <a href=\"https:\/\/kindlepreneur.com\/how-to-write-faster\/\" target=\"_blank\" rel=\"noopener\">this guide<\/a>.<\/p>\n<h3>Simplify your messages using codes<\/h3>\n<p>If you have a meeting at the end of the week, you probably won\u2019t have the time to learn shorthand over the next few days. You can still speed up your writing by using simplified codes.<\/p>\n<ul>\n<li>If there\u2019s a topic that\u2019s important, add a \u201c!\u201d in front of it<\/li>\n<li>Instead of writing \u201casked a question,\u201d denote questions with a \u201c?\u201d. E.g. \u201cBrian ? when the project is due\u201d<\/li>\n<li>Abbreviate words whenever possible. Minimum becomes min, maximum becomes max, quantity becomes qty, and so on<\/li>\n<\/ul>\n<p>If you\u2019re a fan of the Bullet Journal method, try taking your meeting notes in your Bullet Journal. It\u2019s already got a coding system of its own for you to follow. If you\u2019re unfamiliar with <a href=\"https:\/\/monday.com\/blog\/productivity\/bullet-journal\/\">Bullet Journaling, we\u2019ve got a guide<\/a> on it that you can use to help you get started.<\/p>\n<p style=\"text-align: center;\"><a class=\"cta-button blue-button\" aria-label=\"Get started\" href=\"https:\/\/auth.monday.com\/users\/sign_up_new\" target=\"_blank\">Get started<\/a><\/p>\n<h3>Record your meetings<\/h3>\n<p>One approach to consider, when it comes to meeting notes, or entire meetings, is to share them in an audio format with the rest of your team.<\/p>\n<p>But what if, instead, they could listen to them? Voice is more engaging, and can be consumed during downtime, like walking to lunch, or commuting to work.<\/p>\n<p>More and more companies are now doing this using private podcasting, and finding it a great way to communicate internally with their team. To find out how it works, check out this guide on\u00a0<a href=\"https:\/\/www.thepodcasthost.com\/planning\/how-to-create-a-private-podcast-feed\/\" target=\"_blank\" rel=\"noopener noreferrer\" data-saferedirecturl=\"https:\/\/www.google.com\/url?q=https:\/\/www.thepodcasthost.com\/planning\/how-to-create-a-private-podcast-feed\/&amp;source=gmail&amp;ust=1611568898596000&amp;usg=AFQjCNG_d74vhfSztz-Jc6ZCn1--MEtyKA\">how to set up a private podcast<\/a>. There are also a number of different\u00a0<a href=\"https:\/\/smallbiz.tools\/types-of-collaboration-tools\/#chapter-7\" target=\"_blank\" rel=\"noopener\"><span class=\"s1\">types of collaboration tools<\/span><\/a>\u00a0which allow you to turn your text or audio notes into wiki knowledgeable for your team to search and reference.<\/p>\n<h2>Taking quality meeting notes is easier than you think<\/h2>\n<p>Regardless of whether you\u2019re taking minutes or just jotting down the key points of your latest team meeting, it\u2019s important to keep your notes as organized as possible. The guidelines mentioned above can help you avoid turning your notepad into an illegible mess.<\/p>\n<p>Remember, good note-taking skills doesn\u2019t mean being able to capture the conversation word for word. It means being able to summarize important information into a few sentences, focusing only on the things that are necessary to know.<\/p>\n<p>When you\u2019re able to do that, you\u2019ll be taking high-quality meeting notes in no time. And if you ever get to a point where you\u2019ll be running the meetings instead of taking the notes, <a href=\"https:\/\/monday.com\/blog\/productivity\/how-to-manage-better-meetings\/\">we\u2019ve got a tutorial on that <\/a>as well.<\/p>\n<p><img decoding=\"async\" class=\"aligncenter wp-image-47254\" src=\"https:\/\/www.monday.com\/blog\/wp-content\/uploads\/2019\/12\/How-to-take-better-meeting-notes-monday.com_.jpg\" alt=\"How to take better meeting notes, long illustration showing different points\" width=\"640\" height=\"3394\" \/><\/p>\n<p class=\"p1\" style=\"text-align: center;\"><span class=\"s1\">Made with\u00a0Easelly\u00a0<a href=\"https:\/\/www.easel.ly\/infographic-templates\" target=\"_blank\" rel=\"noopener noreferrer\"><span class=\"s2\">free\u00a0infographic\u00a0maker<\/span><\/a><\/span><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Have you ever sat diligently through a company meeting, only to forget what you discussed the moment you leave the conference room? If so, it sounds like you need to brush up on your note-taking skills so you can follow along while capturing the important information you need to know. &#8230;<\/p>\n","protected":false},"author":15,"featured_media":49216,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"_yoast_wpseo_title":"","_yoast_wpseo_metadesc":"\u2714\ufe0f Meeting notes are exactly what the name implies\u2013\u2013notes. They're quick references to ideas, goals, deadlines, data, and anything else important that\u2019s covered in your meeting.","monday_item_id":18009445401,"monday_board_id":0,"footnotes":"","_links_to":"","_links_to_target":""},"categories":[13905],"tags":[],"class_list":["post-9346","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-productivity"],"acf":{"lobby_image":false,"post_thumbnail_title":"","hide_post_info":false,"hide_bottom_cta":false,"hide_from_blog":false,"banner_url":"","main_text_banner":"","sub_title_banner":"","sub_title_banner_second":"","banner_button_text":"","below_banner_line":"","cluster":"tasks_and_todos","display_dates":"updated","landing_page_layout":false,"featured_image_link":"","use_customized_cta":false,"display_subscribe_widget":false,"custom_schema_code":"","post_date":"20220828","activate_cta_banner":false,"sidebar_color_banner":"","custom_tags":false,"faqs":false},"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v26.6 (Yoast SEO v26.6) - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>How to take better meeting notes | monday.com Blog<\/title>\n<meta name=\"description\" content=\"\u2714\ufe0f Meeting notes are exactly what the name implies\u2013\u2013notes. They&#039;re quick references to ideas, goals, deadlines, data, and anything else important that\u2019s covered in your meeting.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/monday.com\/blog\/productivity\/take-better-meeting-notes\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"How to take better meeting notes\" \/>\n<meta property=\"og:description\" content=\"\u2714\ufe0f Meeting notes are exactly what the name implies\u2013\u2013notes. They&#039;re quick references to ideas, goals, deadlines, data, and anything else important that\u2019s covered in your meeting.\" \/>\n<meta property=\"og:url\" content=\"https:\/\/monday.com\/blog\/productivity\/take-better-meeting-notes\/\" \/>\n<meta property=\"og:site_name\" content=\"monday.com Blog\" \/>\n<meta property=\"article:published_time\" content=\"2019-12-24T09:55:30+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2023-07-24T07:57:16+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/res.cloudinary.com\/monday-blogs\/fl_lossy,f_auto,q_auto\/wp-blog\/2019\/12\/Blog-cover-10.png\" \/>\n\t<meta property=\"og:image:width\" content=\"2400\" \/>\n\t<meta property=\"og:image:height\" content=\"1200\" \/>\n\t<meta property=\"og:image:type\" content=\"image\/png\" \/>\n<meta name=\"author\" content=\"Kaleigh Moore\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"Kaleigh Moore\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"7 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\/\/schema.org\",\"@graph\":[{\"@type\":\"Article\",\"@id\":\"https:\/\/monday.com\/blog\/productivity\/take-better-meeting-notes\/#article\",\"isPartOf\":{\"@id\":\"https:\/\/monday.com\/blog\/productivity\/take-better-meeting-notes\/\"},\"author\":{\"name\":\"Kaleigh Moore\",\"@id\":\"https:\/\/monday.com\/blog\/#\/schema\/person\/7ea065b1cb4ef2a08cff4971fcc1aa36\"},\"headline\":\"How to take better meeting notes\",\"datePublished\":\"2019-12-24T09:55:30+00:00\",\"dateModified\":\"2023-07-24T07:57:16+00:00\",\"mainEntityOfPage\":{\"@id\":\"https:\/\/monday.com\/blog\/productivity\/take-better-meeting-notes\/\"},\"wordCount\":1478,\"publisher\":{\"@id\":\"https:\/\/monday.com\/blog\/#organization\"},\"image\":{\"@id\":\"https:\/\/monday.com\/blog\/productivity\/take-better-meeting-notes\/#primaryimage\"},\"thumbnailUrl\":\"https:\/\/monday.com\/blog\/wp-content\/uploads\/2019\/12\/Blog-cover-10.png\",\"articleSection\":[\"Productivity\"],\"inLanguage\":\"en-US\"},{\"@type\":\"WebPage\",\"@id\":\"https:\/\/monday.com\/blog\/productivity\/take-better-meeting-notes\/\",\"url\":\"https:\/\/monday.com\/blog\/productivity\/take-better-meeting-notes\/\",\"name\":\"How to take better meeting notes | monday.com Blog\",\"isPartOf\":{\"@id\":\"https:\/\/monday.com\/blog\/#website\"},\"primaryImageOfPage\":{\"@id\":\"https:\/\/monday.com\/blog\/productivity\/take-better-meeting-notes\/#primaryimage\"},\"image\":{\"@id\":\"https:\/\/monday.com\/blog\/productivity\/take-better-meeting-notes\/#primaryimage\"},\"thumbnailUrl\":\"https:\/\/monday.com\/blog\/wp-content\/uploads\/2019\/12\/Blog-cover-10.png\",\"datePublished\":\"2019-12-24T09:55:30+00:00\",\"dateModified\":\"2023-07-24T07:57:16+00:00\",\"description\":\"\u2714\ufe0f Meeting notes are exactly what the name implies\u2013\u2013notes. 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