{"id":90863,"date":"2022-03-11T21:56:05","date_gmt":"2022-03-11T21:56:05","guid":{"rendered":"https:\/\/monday.com\/blog\/?p=90863"},"modified":"2025-11-16T05:57:13","modified_gmt":"2025-11-16T10:57:13","slug":"simple-bill-of-sale","status":"publish","type":"post","link":"https:\/\/monday.com\/blog\/crm-and-sales\/simple-bill-of-sale\/","title":{"rendered":"What is a simple bill of sale and why do you need one?"},"content":{"rendered":"

Whenever you buy or sell something, you have to protect yourself and your business. Even a misunderstanding between two parties during a transaction can lead to future disputes, lawsuits, and worse.<\/p>\n

Fortunately, there\u2019s an easy way to protect the seller and buyer from misunderstandings: create a simple bill of sale using a customizable template. This guide explains what a simple bill of sale is, why you should use a simple bill of sale template, and how you can turbocharge your bookkeeping<\/a> with monday.com\u2019s simple bill of sale template.<\/p>\n

Get the template<\/a><\/p>\n

What is a simple bill of sale?<\/h2>\n

A simple bill of sale is a legal document that records a transfer of property or a sale from one party to another; it\u2019s the legal proof of a completed transaction.<\/p>\n

Download Excel template<\/a><\/p>\n

A bill of sale can take many different forms, from a promissory note to a purchase receipt from a retail store that details information like: a list of the goods sold, the price, date, sales tax, and so on.<\/p>\n

It doesn\u2019t matter whether you\u2019re running a huge corporation, a remote startup, or selling cars on eBay. If you\u2019re buying or selling an item or service, you should always make sure there\u2019s a simple bill of sale involved. This grants proof of ownership to the buyer and protects you by proving you\u2019ve sold that asset to the buyer.<\/p>\n

Why use a simple bill of sale template?<\/h2>\n

In some states, you\u2019re legally required to issue a bill of sale if you\u2019re buying or selling a car or animal.<\/p><\/blockquote>\n

It\u2019s also important to remember that a bill of sale is a legally binding document \u2014 which means you need to comply with your local state requirements when writing up a bill of sale. For example, in some states, only a buyer needs to sign a simple bill of sale. In other states, both the buyer and the seller need to sign. A few states even require a bill of sale to be notarized.<\/p>\n

Bearing all that in mind, it\u2019s safe to say there can be a bit of pressure involved when it comes to getting a bill of sale 100% right. That\u2019s why so many individuals and businesses use a simple bill of sale template. Beyond that though, a simple bill of sale has two other benefits.<\/p>\n

1. A template saves time and effort<\/h3>\n

A simple bill of sale template is a pre-designed sales receipt that you can customize with details of a unique transaction. Starting with a template saves you a lot of time and effort By streamlining the process if you\u2019re dealing with a high volume of sales or are pressed for time.<\/p>\n

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2. Avoid confusion with a standardized format<\/h3>\n

But more importantly, a simple bill of sale template prevents confusion. If you\u2019re new to bills of sale or don\u2019t have a bookkeeper, a comprehensive bill of sale template makes sure all your bases are covered, and no detail is forgotten.<\/p>\n

You\u2019ll see several bill of sale templates on the web \u2014 and the right template will normally depend on the type of item you\u2019re selling. We\u2019re not just here to define a bill of sale; to help you wade through these template types, let\u2019s look at a few of the most common simple bill of sale templates.<\/p>\n

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So without further ado, what are some examples of simple bill of sale templates?<\/h2>\n

Motor vehicle bill of sale template<\/h3>\n

A motor vehicle bill of sale template is a pre-tailored document you can use to create a custom receipt for the sale of a car, van, truck, motorcycle, or any other kind of vehicle.<\/p>\n

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(Image Source<\/a>)<\/p>\n

The benefit of using a motor vehicle bill of sale template is that the fields in your pre-made template are all specific to car sales. For example, a motor vehicle bill of sale template will normally include a space for information like the make and model of the car, year of the car, the vehicle identification number (VIN) and mileage via an odometer reading.<\/p>\n

The buyer will then need to present the bill of sale to register a vehicle. Microsoft Office offers a motor vehicle bill of sale template, but you can find similar and fully customizable templates on a wide range of external sites and apps.<\/p>\n

As-is bill of sale template<\/h3>\n

An as-is bill of sale template is a pre-built bill of sale template designed specifically for when an item is sold in as-is condition regardless of any existing faults.<\/p>\n

You might get an as-is bill of sale if you purchase a motorhome that was missing an engine. As the buyer, you\u2019re aware from the get-go that the motor home isn\u2019t in mint condition, and this protects the seller from you coming back later and claiming otherwise.<\/p>\n

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(Image Source<\/a>)<\/p>\n

As-is bill of sale templates normally include the same fields as a generic bill of sale template. The only key difference is that there should be a column for notes in which the seller can detail any existing faults with the product.<\/p>\n

Conditional bill of sale template<\/h3>\n

A conditional bill of sale template is a pre-made document for sales in which ownership of an asset depends on certain conditions. For example, you might borrow money from a bank to buy an item as part of a conditional bill of sale. But as part of the terms of borrowing, that item will only remain in your possession if you keep making regular payments and honor the agreement.<\/p>\n

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(Image Source<\/a>)<\/p>\n

Just like the other bill of sale template styles we\u2019ve covered, you can find conditional bill of sale templates on a number of sites and apps, including monday.com \u2014 but more on that in a minute.<\/p>\n

monday.com\u2019s simple bill of sale template<\/h2>\n

Managing all of your team\u2019s or organization\u2019s bills of sale can be a total nightmare. Why? Because they start to add up fast. Whether they\u2019re paper or digital, the sheer volume can be enough to drive anyone crazy.<\/p>\n

But if you\u2019re looking for a clean and automated way to stay on top of all your company\u2019s bills of sale, monday.com has the solution.<\/p>\nWith the help of monday.com\u2019s simple bill of sale template, you can easily monitor your accounts receivable and track all your bills of sale in real-time using one dynamic dashboard.<\/span><\/a>\n

You can set up your own custom columns to keep track of the data that matters to you \u2014 whether it\u2019s payment dates, customer names, invoice number, amount due, amount paid, project tags, who issues the expense, and everything in between.<\/p>\n

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Best of all, our simple bill of sale template will let you leverage all the other amazing benefits you\u2019ve come to know and love from monday.com, including:<\/p>\n