{"id":89383,"date":"2022-03-02T01:48:27","date_gmt":"2022-03-02T01:48:27","guid":{"rendered":"https:\/\/monday.com\/blog\/?p=89383"},"modified":"2025-01-05T11:47:57","modified_gmt":"2025-01-05T11:47:57","slug":"business-continuity-plan-template","status":"publish","type":"post","link":"https:\/\/monday.com\/blog\/project-management\/business-continuity-plan-template\/","title":{"rendered":"How to write a business continuity plan template"},"content":{"rendered":"<p>To avoid the common pitfalls associated with growing a successful business, you\u2019ll need to come up with a long-term plan. A business continuity plan template can help you anticipate and avoid disruptions to your company.<\/p>\n<p>Unanticipated threats can wipe out your assets, while risky courses of action can lead to disastrous results. Take the pandemic as an example, which wrought havoc on companies\u2019 plans for growth. In the first year, <a href=\"https:\/\/www.pnas.org\/content\/117\/30\/17656\" target=\"_blank\" rel=\"nofollow noopener\">43% of businesses temporarily closed<\/a>, something few could have anticipated.<\/p>\n<p>In this article, we\u2019ll explore why you need a business continuity plan template to help you stay on steady footing, even if the ground beneath you shakes.<\/p>\n<p style=\"text-align: center;\"><span data-sheets-root=\"1\"><a data-title=\"Hey there!\" data-subtitle=\"Enter your details to begin download\" data-formid=\"661e90c2-c9bd-4bf6-9447-23b7d812d4a2\" class=\"cta-button gated-cta-button blue-button\" aria-label=\"Get the template\" href=\"https:\/\/learn.monday.com\/hubfs\/SEO%20Blog%20Gated%20Content\/Business_Continuity_Plan_Template.xlsx\" target=\"_self\">Get the template<\/a><\/span><\/p>\n<h2>What is a business continuity plan template?<\/h2>\n<blockquote><p>A business continuity plan (BCP) is a roadmap for long-term success that factors in common pitfalls and risks. A business continuity plan template ensures that you dot your Is and cross your Ts, and craft a reliable plan to handle unexpected events or disasters.<\/p><\/blockquote>\n<p>The template will include fields for filling in information on your current resources, recovery procedures when you face critical setbacks, and a list of personnel responsible for addressing such issues.<\/p>\n<p>The primary purpose of business continuity management is to analyze the current status of your company and its state of preparedness for unexpected threats. With it, senior management can find any weak spots in the business and proactively identify solutions to problems that could hinder progress toward your goals. Of course, there are other reasons you\u2019d benefit from this template.<\/p>\n<h2>Why use a business continuity plan template?<\/h2>\n<p>Reiterating on the above, the main function of the business continuity plans template is to provide a framework for addressing any problems that may arise in various departments and areas of the business.<\/p>\n<p>Without a plan for dealing with roadblocks, your business\u2019s growth can be stunted, or worse, screech to a halt. All it takes is a few missteps or misguided risks to steer your company off course. <a href=\"https:\/\/www.dewittguam.com\/9-fast-facts-you-need-to-know-about-business-continuity-plans\/\" target=\"_blank\" rel=\"nofollow noopener\">90%<\/a> of small businesses fail within a single year if they can\u2019t resume full operations following an unexpected disaster.<\/p>\n<p>Don\u2019t confuse a BCP with a disaster recovery plan. A BCP doesn\u2019t just outline what to do in case of emergencies, but it presents ideas for recovering full functionality within the business to minimize the impact on growth.<\/p>\n<p>Take your company\u2019s sensitive data as an example. Relying solely on backups to external servers or hard drives could be risky. In your BCP template, you\u2019ll want to detail how you can protect and manage your data in the event of a breach or severe weather conditions. For instance, a hybrid approach, using both a cloud-based solution and a private server, could afford you extra data security and safety.<\/p>\n<p>There were <a href=\"https:\/\/www.varonis.com\/blog\/data-breach-statistics#:~:text=The%20United%20States%20saw%201%2C244,stability%20(World%20Economic%20Forum).\" target=\"_blank\" rel=\"nofollow noopener\">3,950<\/a> confirmed data breaches in 2020 alone, which highlights the dangers of ignoring your data security. The faster you can get back on your feet and recover from cyberthreats or unforeseen events, the easier it\u2019ll be to hold onto your cutting edge and stay a step ahead of the competition.<\/p>\n<p>Those are the benefits in theory, but let\u2019s take a look at specific cases where BCP templates can help.<\/p>\n<h2>What are examples of business continuity plan templates?<\/h2>\n<p>Depending on your needs, these business continuity templates can provide a little extra inspiration to get started.<\/p>\n<h3>Risk assessment template for business continuity<\/h3>\n<p>Use a risk assessment table to calculate whether various weather conditions or other events could impact your day-to-day operations. Your business continuity management team could use resources such as this to identify potential threats\u2014however unlikely \u2014to make sure that the company isn\u2019t caught off guard.<\/p>\n<p><img decoding=\"async\" class=\"aligncenter wp-image-94039 size-full\" title=\"risk assessment\" src=\"https:\/\/monday.com\/blog\/wp-content\/uploads\/2022\/03\/image3-20.png\" alt=\"screenshot of risk assessment table\" width=\"540\" height=\"613\" srcset=\"https:\/\/monday.com\/blog\/wp-content\/uploads\/2022\/03\/image3-20.png 540w, https:\/\/monday.com\/blog\/wp-content\/uploads\/2022\/03\/image3-20-264x300.png 264w\" sizes=\"(max-width: 540px) 100vw, 540px\" \/><\/p>\n<p>(<a href=\"https:\/\/www.pdffiller.com\/jsfiller-desk14\/?requestHash=3361b22d4a5f114a0e2752b01def31e3625541a436d378400422afdee166fc52&amp;projectId=927825094&amp;loader=tips&amp;replace_gtm=false#856ded3b64a4703f4f2d80cd4a79820c\" target=\"_blank\" rel=\"nofollow noopener\">Image Source<\/a>)<\/p>\n<p>While nobody could have predicted the havoc wreaked by Hurricane Katrina, a rigorous risk assessment system ensures that you have most bases covered, including natural disasters.<\/p>\n<p>Even if your headquarters is sheltered from severe weather conditions, there may be secondary offices or physical data servers in high-risk areas. As such, it\u2019s important to factor in all of your infrastructure to avoid getting blindsided.<\/p>\n<h3>Alternate site evaluation template<\/h3>\n<p>If you have employees working from home or away from your primary place of work, you can use an alternate site evaluation table to evaluate the possible risks. Have your employees fill out a table like this one so that you have all the relevant <a href=\"https:\/\/monday.com\/templates\/template\/75754\/contacts\" target=\"_blank\" rel=\"noopener\">contact information<\/a> on your books in case of an emergency.<\/p>\n<p><img decoding=\"async\" class=\"aligncenter wp-image-94044 size-full\" title=\"alternate site evaluation\" src=\"https:\/\/monday.com\/blog\/wp-content\/uploads\/2022\/03\/image4-14.png\" alt=\"screenshot of alternate site evaluation table\" width=\"524\" height=\"257\" srcset=\"https:\/\/monday.com\/blog\/wp-content\/uploads\/2022\/03\/image4-14.png 524w, https:\/\/monday.com\/blog\/wp-content\/uploads\/2022\/03\/image4-14-300x147.png 300w\" sizes=\"(max-width: 524px) 100vw, 524px\" \/><\/p>\n<p>(<a href=\"https:\/\/arlingtonva.s3.amazonaws.com\/wp-content\/uploads\/2019\/08\/COOP-Template-Business-Continuity.pdf\" target=\"_blank\" rel=\"nofollow noopener\">Image Source<\/a>)<\/p>\n<p>This information can help you better understand your employees\u2019 work arrangements and troubleshoot any issues should they come up.<\/p>\n<h3>BCP committee table template<\/h3>\n<p>Use a simple BCP committee table to determine member\u2019s roles and responsibilities. For each member, you can fill out contact information, along with a list of the main duties they are required to carry out.<\/p>\n<p><img decoding=\"async\" class=\"aligncenter wp-image-94049 size-full\" title=\"BCP committee roles table\" src=\"https:\/\/monday.com\/blog\/wp-content\/uploads\/2022\/03\/image5-10.png\" alt=\"screenshot of BCP committee roles table\" width=\"677\" height=\"316\" srcset=\"https:\/\/monday.com\/blog\/wp-content\/uploads\/2022\/03\/image5-10.png 677w, https:\/\/monday.com\/blog\/wp-content\/uploads\/2022\/03\/image5-10-300x140.png 300w\" sizes=\"(max-width: 677px) 100vw, 677px\" \/><\/p>\n<p>(<a href=\"https:\/\/safetyculture.com\/checklists\/business-continuity-plan\/\" target=\"_blank\" rel=\"nofollow noopener\">Image Source<\/a>)<\/p>\n<p>This will make it easy for the committee members to coordinate for meetings and have a clear action plan for what to do next.<\/p>\n<p>Want a template that lets you do all of this in one document? monday.com has just what the doctor ordered.<\/p>\n<h2>monday.com\u2019s business continuity plan template<\/h2>\n<p>On the monday.com business continuity plan template, you\u2019ll be able to enter data such as committee member contact details, disaster recovery action plans, and evacuation information.<\/p>\n<p>The template covers all bases regarding potential threats you could encounter as you grow your business. With it, you\u2019ll be able to keep all the information in a single place and enter it in an easy-to-digest way to share with your employees.<\/p>\n<p><img decoding=\"async\" class=\"aligncenter wp-image-94054 size-full\" title=\"Business Continuity Plan Template\" src=\"https:\/\/monday.com\/blog\/wp-content\/uploads\/2022\/03\/514-image2.png\" alt=\"Screenshot of monday.com's business continuity plan template\" width=\"1999\" height=\"1036\" srcset=\"https:\/\/monday.com\/blog\/wp-content\/uploads\/2022\/03\/514-image2.png 1999w, https:\/\/monday.com\/blog\/wp-content\/uploads\/2022\/03\/514-image2-300x155.png 300w, https:\/\/monday.com\/blog\/wp-content\/uploads\/2022\/03\/514-image2-1024x531.png 1024w, https:\/\/monday.com\/blog\/wp-content\/uploads\/2022\/03\/514-image2-768x398.png 768w, https:\/\/monday.com\/blog\/wp-content\/uploads\/2022\/03\/514-image2-1536x796.png 1536w\" sizes=\"(max-width: 1999px) 100vw, 1999px\" \/><\/p>\n<p>And that\u2019s not all. With monday.com Work OS, your employees can easily share and collaborate on tables and forms, so you can ask for input regarding secondary places of work and contact information. Plus, managers can access this information from anywhere, allowing them to see crucial details at a glance for better preparation.<\/p>\n<a class=\"twitter-box\" arial-label=\"Tweet\" target=\"_blank\" onclick=\"window.open(this.href,'targetWindow','toolbar=no,location=no,status=no,menubar=no,scrollbars=yes,resizable=yes, width=800,height=450'); return false;\" href=\"https:\/\/twitter.com\/intent\/tweet?text=\">Analytics are hugely important for determining the departments and areas of your business that are critical to its success. On monday.com Work OS, you can access data from real workflows to help the BCP committee come up with contingency plans and allocate resources more efficiently.<span><\/span><\/a>\n<p>Part of business continuity planning is ensuring your sensitive data is secure, so you\u2019ll appreciate that monday.com protects your information with permission-based access. Only those in the BCP committee will be privy to the plans unless you wish to grant access to other employees.<\/p>\n<p style=\"text-align: center;\"><a class=\"cta-button blue-button\" aria-label=\"Get the template\" href=\"http:\/\/auth.monday.com\/solutions\/add_solution?solution_id=10053096\" target=\"_self\">Get the template<\/a><\/p>\n<p>If you want to expand beyond the BCP and really detail how you\u2019ll deal with potential disasters and risks, we\u2019ve got a few templates for you.<\/p>\n<h2>Related templates from monday.com<\/h2>\n<p>Let\u2019s take a look at a few templates that are related to a business continuity plan template.<\/p>\n<h3>Disaster recovery template<\/h3>\n<p>A <a href=\"https:\/\/monday.com\/blog\/task-management\/disaster-recovery-plan-template\/\" target=\"_blank\" rel=\"noopener\">Disaster Recovery Template<\/a> falls under the scope of the business continuity plan committee. It\u2019s just what it sounds like: a comprehensive plan for necessary actions if disaster strikes. More specifically, the plan should inform your approach for getting systems back online when they go down.<\/p>\n<p>In this disaster recovery template, you can include everything from cyber-attacks and data breaches to worldwide pandemics or natural disasters. You can integrate these reports into your overall BCP to get a comprehensive overview of your recovery plans.<\/p>\n<h3>Operating functions template<\/h3>\n<p>An operating functions template gives you an idea of how you can cut costs in various processes and workflows. It can also inform how you can implement more sustainable business practices and initiatives.<\/p>\n<p>Check out these <a href=\"https:\/\/monday.com\/templates\/category\/office_operations\">different operations templates from monday.com<\/a> that can be used with the BCP template to outline potential risks associated with new initiatives and suggested changes to work processes.<\/p>\n<h3>Program risk register<\/h3>\n<p>The <a href=\"https:\/\/monday.com\/templates\/program-risk-register\" target=\"_blank\" rel=\"noopener\">Program Risk Register Template<\/a> is for the early-stage process of identifying and evaluating potential risks to your business. It complements the business continuity plan template well \u2014 you can focus on valid, severe, likely risks in your BCP, and have a separate table for risks of all likelihoods and potential levels of impact.<\/p>\n<p style=\"text-align: center;\"><a class=\"cta-button blue-button\" aria-label=\"Get started\" href=\"https:\/\/auth.monday.com\/users\/sign_up_new\" target=\"_blank\">Get started<\/a><\/p>\n<h2>FAQs about business continuity plan templates<\/h2>\n<h3>How do you write a business continuity plan?<\/h3>\n<p>You can write a business continuity plan by first listing the various departments of your company and what risks or threats they might face. From there, you can assess the likelihood of these threats coming to fruition. Once you have an idea of the probability of the various threats to your company, you can prioritize them.<\/p>\n<p>With a prioritized list, you can start with the most pressing threat and proactively brainstorm what actions you could take if it were to arise. The purpose of the BCP is to shield your company against anything that could hinder your progress. Coming up with potential solutions for addressing hypothetical problems can prepare you for real ones in the future.<\/p>\n<h3>What is a small business continuity plan?<\/h3>\n<p>A small business continuity plan is a document that details potential risks and threats to a small business. It\u2019s well worth creating such a document as a small business owner, as it can save you from disaster as you strive to scale the company.<\/p>\n<p>For small businesses, any hitch can prove disastrous. <a href=\"https:\/\/www.census.gov\/library\/stories\/2021\/08\/united-states-small-businesses-suffer-supply-chain-disruptions.html\" target=\"_blank\" rel=\"nofollow noopener\">38.8%<\/a> of US-based small businesses were affected by supply chain issues in 2021, which, for some, would have impeded growth significantly. Over-reliance on foreign suppliers could be an example of an unnecessary risk that, without being addressed, could spell disaster for a small business.<\/p>\n<p>With the business continuity plan in place, you can protect your business in its most vulnerable state of growth. The plan forces you to think laterally about the threats that could sink your business. That way, you can make necessary course corrections and increase your chances of long-term survival.<\/p>\n<h3>What is an example of a business continuity plan?<\/h3>\n<p>An example of a business continuity plan is to plan out how you\u2019ll protect your app\u2019s uptime in the event something happens to one data center: for example, running a clone in AWS you can always fall back on.<\/p>\n<h3>What are the 3 elements of business continuity?<\/h3>\n<p>The three most vital elements within business continuity are resilience, recovery, and contingency.<\/p>\n<ul>\n<li><strong><strong>Resilience: <\/strong><\/strong>how you\u2019ll make it as hard as possible for critical functions to fail.<\/li>\n<li><strong>Recovery: <\/strong>how you\u2019ll get back to normal operations if disaster strikes.<\/li>\n<li><strong>Contingency: <\/strong>what you\u2019ll do if plan A for recovery fails.<\/li>\n<\/ul>\n","protected":false},"excerpt":{"rendered":"<p>To avoid the common pitfalls associated with growing a successful business, you\u2019ll need to come up with a long-term plan. A business continuity plan template can help you anticipate and avoid disruptions to your company. Unanticipated threats can wipe out your assets, while risky courses of action can lead to &#8230;<\/p>\n","protected":false},"author":144,"featured_media":94032,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"_yoast_wpseo_title":"Customizable Business Continuity Plan Template %%sitename%%","_yoast_wpseo_metadesc":"Avoid common pitfalls associated with growing a business by creating a long-term plan with our business continuity plan template on 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