{"id":8442,"date":"2020-02-01T09:20:07","date_gmt":"2020-02-01T09:20:07","guid":{"rendered":"https:\/\/staging-mondaycomblog.kinsta.cloud\/?p=8442"},"modified":"2024-10-06T12:24:37","modified_gmt":"2024-10-06T12:24:37","slug":"7-best-practices-managing-remote-team","status":"publish","type":"post","link":"https:\/\/monday.com\/blog\/remote-work\/7-best-practices-managing-remote-team\/","title":{"rendered":"7 best practices for managing a remote team"},"content":{"rendered":"

From coordinating times for calls that work across different time zones to keeping communication alive<\/a> and well, managing a virtual team<\/a> can be challenging. We know there are a lot of differing opinions out there about what makes a successful remote team, so we\u2019re here to make it simple.<\/p>\n

The good news: <\/b>We\u2019ve gathered seven best practices that\u2019ll help make your remote team run like a finely-tuned machine.<\/p>\n

Get started with monday.com<\/a><\/p>\n

The rise of remote teams<\/b><\/h2>\n

First, let\u2019s look at the rise of remote teams before we jump into tactics.<\/p>\n

Working from home amid COVID-19 brings new team challenges. Read the full report.<\/a><\/p>\n

In recent years, the number of remote workers has increased dramatically. According to Buffer’s The 2020 State of Work report<\/a>, 57% of those polled work from home<\/a> 100% of the time. Many industries are seeing a sharp uptick in remote workers, and the trend is clearly growing.<\/p>\n

<\/div>\n

The benefits of remote teams<\/b><\/h2>\n

There are perks to enabling remote employees: Allowing them to work remotely allows them to be more autonomous, efficient, and to produce high-quality work without office distractions. Let\u2019s look at a few of the benefits of remote teams in more detail.<\/p>\n

\"remote<\/p>\n

Higher productivity<\/b><\/h3>\n

Remote workers tend to be more productive<\/a> due to a more flexible schedule, lack of distractions, organizing work on their own terms, no need to commute to work, and self-motivation to finish more in less time. This pays off: According to PGi<\/a>, the average real estate savings with full-time remote worker is $10,000 per employee per year and CoSo Cloud reports 77% of remote workers are more productive.<\/p>\n

Greater employee autonomy<\/b><\/h3>\n

People often think that autonomy equals a lack of structure, but that\u2019s far from the truth. Giving employees the freedom to make decisions empowers them to take charge of their own work. When managing a remote team<\/span><\/a>, you\u2019ll notice how employees with greater autonomy also show greater responsibility. It\u2019s human nature\u2014when employees have greater autonomy to finish a task in the way they are most comfortable, they go above and beyond to ensure the best possible results.<\/p>\n

Interruption-free environment<\/b><\/h3>\n

You know those moments when a colleague pops up in your office with a \u201cquick question\u201d? The next thing you know an hour has passed and you\u2019re stuck with unfinished tasks piling up on your to-do list. In most cases, remote working means that employees don\u2019t have to deal with those productivity-wrecking interruptions. A report by Owl Labs<\/a> reported that among better work-life balance, and significantly less stress, remote workers also reported 79% increased productivity.<\/p>\n

Increased employee loyalty<\/b><\/h3>\n

The same report from Owl Labs<\/span><\/a> shows that 74% of employees say that the ability to work remotely would make them less likely to leave their employer. Remote workers also report that they are likely to stay in their current job for the next five years\u2013which is 13% more than on-site workers. According to Gartner<\/span><\/a>, by 2030, the demand for remote work will increase by 30% due to Generation Z fully entering the workforce.<\/p>\n

Cost savings<\/b><\/h3>\n

The most obvious advantage of having remote teams<\/a> is the financial savings for office rent, furniture, electricity, technology, and other overhead costs. Allowing a worker to telecommute half the time can save a company more than $11,000 a year and result in 21% higher profitability, according to Forbes<\/a><\/span>.<\/p>\n

Dell is seeing this first hand, as they were among the top 20 companies<\/span><\/a> hiring remote workers in 2019. Back in 2016, they cited $12 million in annual savings from reduced office space costs. The program has been a huge success, with nearly 60% of employees working flexibly and reporting a\u00a0Net Promoter Score<\/span><\/a>\u00a0that\u2019s typically 20% higher than those who don\u2019t.<\/p>\n

<\/div>\n

Best practices for managing a remote team<\/b><\/h2>\n

So now that we know the benefits of remote teams, let\u2019s move on to some of the best practices for managing one.<\/p>\n

\"remote<\/p>\n

The first thing to know is that with physical and cultural distance barriers such as time zones, multiculturalism, and different work styles, managers should strive to build an engaging culture and consistent processes for remote teams to thrive<\/a>.<\/p>\n

Get started<\/a><\/p>\n

Here\u2019s what else needs to be top-of-mind:<\/p>\n

1. Build the right tech stack<\/b><\/h3>\n

Utilizing technology and remote work software can help your team perform at its peak<\/span><\/a>, no matter where they work. Ensuring a reliable, secure, and well-equipped infrastructure is the foundation of seamless collaboration and effective remote work; so make sure to invest in the tech stack that will help you bridge the physical gap. With the right tools like voice, video conferencing<\/a>, work from home platforms<\/span><\/a>, and file-sharing software, you can ensure your remote team members have an engaging and productive work experience.<\/p>\n

\u201cWe are in a post-network society, and <\/i>distributed teams are the new normal<\/i><\/span><\/a> for any business\u2013not just technology. We are starting to see an explosion of tools and techniques to manage the growing prevalence of distributed teams. Expect to see more as the idea of work starts to escape the industrial construct of 9-to-5.\u201d<\/i> -Om Malik, Partner at True Ventures<\/span><\/a><\/p>\n

2. Focus on onboarding and training (and hiring the right people)<\/b><\/h3>\n

As you hire remote staff, be sure to look for individuals who are self-motivated and who share the same vision and values as your company. In order to manage a remote team effectively, it\u2019s important to clarify expectations right from the beginning. Make sure everyone understands company goals and get a consistent onboarding process<\/a><\/span> in place. As part of the onboarding, consider organizing a training session to cover KPIs, expectations, task descriptions, and team member job descriptions.<\/p>\n

\u201cWe hire people that have shown an abnormally high amount of intrinsic drive and motivation. If they have that, they won\u2019t need to be pushed and told what to do. They\u2019ll own it and run with it on their own.\u201d <\/i>-Chris Ruder, Spikeball<\/span><\/a> CEO<\/p>\n

3. Include remote team members in events and meetings.<\/b><\/h3>\n

What can you do to make remote team members feel like a part of the team? Include them in company events and meetings\u2014all of them. Keeping them in the communication loop<\/a> will help reinforce their sense of belonging, but will also motivate them to participate in proposing ideas and brainstorming sessions actively.<\/p>\n

\u201cMake sure all meetings have a clear agenda and ownership is clearly identified before and at the conclusion of each meeting. There is no drive-by hallway talk when working remotely, so optimizing communication<\/a> is a must.\u201d<\/i> -Casey Armstrong, CMO of ShipBob<\/span><\/a><\/p>\n

4. Accommodate flexible work schedules<\/b><\/h3>\n

According to Buffer\u2019s State of Remote Work Report 2019<\/span><\/a>, 40% of remote workers rate flexible scheduling as the top benefit. Being aware of different time zones and circumstances is the best way to show respect and understanding for other team members. Letting people work remotely but then tying them with a fixed schedule can be, well\u2026 a little counterproductive.<\/p>\n

\u201cSomething I think Buffer does well is being conscious of the different energies that people bring to meetings in different timezones. A 7 am, 11 am, 3 pm, and a 6 pm meeting might be the same meeting for people in different time zones, but can represent dramatically different mindsets, blood sugar levels, etc.\u201d<\/i> -Carolyn Kopprasch, Chief of Special Projects at Buffer.<\/span><\/a><\/p>\n

5. Make time to gather in person as a team<\/b><\/h3>\n

Face-to-face connections help build trust and strengthen relationships within the team. Because of different locations, people working remotely sometimes lack a personal connection with other team members. The best way to overcome this challenge is by gathering the team at least once or twice a year. This is especially important for new hires, as they will get a chance to connect names to faces and get to know their team members which will later help them collaborate better.<\/p>\n

\u201cI can\u2019t overstate the value and importance of getting our team together twice a year in person. It\u2019s the glue that holds the team together through the rest of the year.\u201d <\/i>-Barrett Brooks, COO at ConvertKit<\/span><\/a><\/p>\n

6. Reinforce company culture<\/b><\/h3>\n

Organizations that foster an inclusive virtual environment are the ones that get the best out of every team member. When people believe in the same vision and have similar values, they are ready to go the extra mile to get things done.<\/p>\n

\u201cLead with empathy. People might be going through political or environmental factors that you know nothing about because you live halfway around the world from each other. Make your team a safe place for people to be open about those things.\u201d<\/i> -Marissa Goldberg, Technical Product Manager at Analytics Fire<\/span><\/a><\/p>\n

7. Make collaboration and communication simple<\/b><\/h3>\n

In a remote team setting, one of the most crucial elements is clear communication. Setting up processes and expectations will improve your team performance. Communicate, follow up, repeat \u2013 don\u2019t let anything slip through the cracks.<\/p>\n

\u201cWhen you\u2019re remote, being in the loop on company changes or updates is crucial, so you have nail down communication. We share announcements three times: Through a chat tool, email, and our bi-weekly town hall meeting.\u201d<\/i> -Chathri Ali, Head of Growth at ReCharge Payments<\/span><\/a><\/p>\n

 <\/p>\n

Try our remote work template<\/h3>\n

Get started<\/a><\/p>\n

<\/div>\n

Ready-to-use template: manage your remote team with ease<\/b><\/h2>\n

Embracing remote work pays serious dividends.<\/p>\n

Yes, managing remote teams often requires cultural and technological changes\u2013but at the same time, it gives you a great competitive advantage and allows you to build the strongest possible team with the most skilled minds\u2013regardless of where they live.<\/p>\n

The following template will simplify your remote team management process and will assist you and your team members to gain a better understanding of who’s doing what:
\n\"remote<\/p>\n

Get started<\/a><\/center><\/p>\n

If there\u2019s one thing you should take away from this, it\u2019s that the best way to manage a remote team is by building trust, fostering communication, and focusing on efficiency by utilizing technology.<\/p>\n

Want to explore more about managing remote teams? We\u2019ve got you covered<\/span><\/a>.<\/p>\n

 <\/p>\n

See also: WFH: 10 Templates to Get Your Team Ready During COVID-19<\/a><\/p>\n","protected":false},"excerpt":{"rendered":"

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