{"id":80197,"date":"2021-08-25T17:51:59","date_gmt":"2021-08-25T17:51:59","guid":{"rendered":"https:\/\/monday.com\/blog\/?p=80197"},"modified":"2024-01-16T14:38:58","modified_gmt":"2024-01-16T14:38:58","slug":"sharepoint-document-management","status":"publish","type":"post","link":"https:\/\/monday.com\/blog\/monday-workdocs\/sharepoint-document-management\/","title":{"rendered":"SharePoint document management"},"content":{"rendered":"\r\n\r\n\r\n\r\n\r\n\r\n\r\n\r\n\r\n

The global document management system (DMS) market is on its way to becoming a $10 billion business<\/a>. That\u2019s almost as much money as the GDP of the entire country of Albania.<\/p>\r\n\r\n\r\n\r\n

Since you\u2019re here, there\u2019s a great chance you\u2019re on a mission yourself to find the best document management software on the market. There\u2019s also a good chance that SharePoint and monday.com keep popping up and you\u2019re wondering which one is the better fit for your unique needs.<\/p>\r\n\r\n\r\n\r\n

Let us help you on your journey.<\/p>\r\n\r\n\r\n\r\n

In this article, we\u2019ll break down both SharePoint and monday.com, including a brief description of each option along with their features, pricing, and key differences.<\/p>\r\n\r\n\r\n\r\n

What is SharePoint document management?<\/h2>\r\n\r\n\r\n\r\n

Before we go any further, it\u2019s probably best to lay out what SharePoint is all about.<\/p>\r\n\r\n\r\n\r\n

The SharePoint document management system is the brainchild of the Microsoft team, and its chief purpose is managing and sharing every electronic document in your company\u2019s intranet.<\/p>\r\n\r\n\r\n\r\n

It\u2019s a hybrid cloud solution, which means it stores some of your data on the cloud and some of it on-premise. The SharePoint solution touts itself as your mobile intelligent intranet. Its key features include sharing documents, collaboration, and documenting business processes.<\/p>\r\n\r\n\r\n\r\n

A SharePoint user can easily harness the collective knowledge of their organization through these team sites.<\/p>\r\n\r\n\r\n\r\n

SharePoint file management streamlines this process since everything is accessible from the cloud. Its entire goal is to provide a one-stop solution for sharing internal news and documents.<\/p>\r\n\r\n\r\n\r\n

It\u2019s a bit like a Wikipedia page for your organization that\u2019s more organized than a Dropbox or OneDrive folder.<\/p>\r\n\r\n\r\n\r\n

What is monday.com?<\/h2>\r\n\r\n\r\n\r\n

monday.com is a full-fledged Work Operating System<\/a>\u00a0or Work OS for short. If you\u2019re not familiar with what a Work OS does, you can think of it as building blocks that your team can pull together to manage work, capture data, and gather real-time insights.<\/p>\r\n\r\n\r\n\r\n

Your entire organization can create boards \u2014 like the one below \u2014 for team tasks, various processes, and any other workflow they\u2019d like to optimize.<\/p>\r\n\r\n\r\n\r\n\r\n

\r\n
\"monday.com<\/figure><\/div>\r\n\r\n\r\n

The flexibility and customization of a Work OS like monday.com can\u2019t be overstated.<\/p>\r\n\r\n\r\n\r\n

Instead of changing your processes to fit your software, monday.com bends to how you do things. Using the 30+ custom column types, you can create boards to assign tasks, get status updates, attach files, and much more.<\/p>\r\n

Get started with monday.com<\/a><\/p>\r\n\r\n\r\n\r\n

monday.com vs. SharePoint: what are the key differences?<\/h2>\r\n\r\n\r\n\r\n
\r\n

TL;DR \u2013 <\/strong>SharePoint is good at creating internal sites that house basic information and files, while monday.com provides a workspace your entire organization can use to stay informed, collaborate more effectively, and get more done.<\/p>\r\n<\/blockquote>\r\n\r\n\r\n\r\n

No leader or employee has identical needs, which makes monday.com\u2019s flexibility a welcomed sight when it comes to sharing documents and staying on the same page.<\/p>\r\n\r\n\r\n\r\n

Sure, SharePoint allows for communication and file sharing, but it\u2019s missing the components that give each individual more of a custom experience\u00a0to fit their unique needs.<\/p>\r\n\r\n\r\n\r\n

monday.com, for example, has 200+ board templates, so your team can hit the ground running with a new project or process they want to streamline. It also integrates well with all your other programs.<\/p>\r\n\r\n\r\n\r\n

Microsoft SharePoint only integrates into the Microsoft ecosystem, while monday.com has dozens of integrations, including Zapier<\/a>,\u00a0which connects you to 3,000+ apps.<\/p>\r\n\r\n\r\n\r\n

How do the features stack up?<\/h2>\r\n\r\n\r\n\r\n

Let\u2019s check out the main features of each platform and how they compare:<\/p>\r\n\r\n\r\n\r\n

SharePoint features: familiar and minimalistic<\/h3>\r\n\r\n\r\n\r\n

SharePoint feels familiar because so many of us once used Microsoft Office as our primary word processor. The fonts and layout feel familiar and so do the key functions of the system.<\/p>\r\n\r\n\r\n\r\n

SharePoint lets you create these team sites, which act like a SharePoint library of sorts. They store files and allow your team to collaborate on files together. The records management features make it so you can quickly access shared documents and edit them.<\/p>\r\n\r\n\r\n\r\nWhile Microsoft is more of a household name, it doesn\u2019t mean it has cornered the market on innovation.<\/span><\/a>\r\n\r\n\r\n\r\n

Its team site provides an option to share news across organizations. You can either join some existing sites or create your own. Team sites make it possible to share files and calendars. You can even work on the same tasks as a unit.<\/p>\r\n\r\n\r\n\r\n

A communication site is meant as a one-way street for a few people to push out content and event information to the masses.<\/p>\r\n\r\n\r\n\r\n

You also get a group email address that has a shared inbox, calendar, and OneNote. You can create content, upload it, and share it with your team. This platform also has widgets that they call \u201cWeb Parts.\u201d This includes lists, images, buttons, maps, Twitter feeds, and calendar feeds.<\/p>\r\n\r\n\r\n\r\n

monday.com: more integrations, richer visuals, and more customization<\/h3>\r\n\r\n\r\n\r\n

monday.com has similar data storage and collaboration features. The main difference here is that it\u2019s more action-oriented, whereas SharePoint is more about consuming information others create.<\/p>\r\n\r\n\r\n\r\n

For example, your team will complete tasks on the various boards your organization uses on monday.com. From there, those boards can feed into a monday.com dashboard, like the one shown below.<\/p>\r\n\r\n\r\n\r\n\r\n

\r\n
\"monday.com<\/figure><\/div>\r\n\r\n\r\n

The team, leadership, and stakeholders have real-time high-level insights at their disposal.<\/p>\r\n\r\n\r\n\r\n

monday.com stands apart from the competition even more with its advanced feature sets. These include:<\/p>\r\n\r\n\r\n\r\n