{"id":80171,"date":"2021-08-25T16:38:07","date_gmt":"2021-08-25T16:38:07","guid":{"rendered":"https:\/\/monday.com\/blog\/?p=80171"},"modified":"2024-01-17T13:01:28","modified_gmt":"2024-01-17T13:01:28","slug":"alternative-to-microsoft-word","status":"publish","type":"post","link":"https:\/\/monday.com\/blog\/monday-workdocs\/alternative-to-microsoft-word\/","title":{"rendered":"What makes a good alternative to Microsoft Word?"},"content":{"rendered":"\r\n\r\n\r\n\r\n\r\n\r\n\r\n\r\n\r\n<p>Over <a href=\"https:\/\/www.statista.com\/statistics\/983321\/worldwide-office-365-user-numbers-by-country\/\" target=\"_blank\" rel=\"nofollow noopener\">1 million<\/a>\u00a0companies worldwide use the Microsoft Office Suite, which provides access to Microsoft Word (MS Word). So it\u2019s safe to say that MS Word is a standard piece of software for most businesses.<\/p>\r\n\r\n\r\n\r\n<p>But 2020 threw a wrench into the works.<\/p>\r\n\r\n\r\n\r\n<p>More businesses started working remotely, which presented some challenges to using MS Word.<\/p>\r\n\r\n\r\n\r\n<p>In this article, we will outline why Microsoft Word can be a hurdle for productivity in 2021 and what you should look out for if you\u2019re looking for an alternative solution.<\/p>\r\n\r\n\r\n\r\n\r\n\r\n<h2 class=\"wp-block-heading\">The history of Microsoft Word<\/h2>\r\n\r\n\r\n\r\n<p>Microsoft Word was initially launched in 1983 and started to kick off in 1990 when Windows 3.0 hit the scene.<\/p>\r\n<p>It was the first document tool that maximized the following features:<\/p>\r\n\r\n\r\n\r\n<ul class=\"wp-block-list\">\r\n<li>Computer mouse<\/li>\r\n<li>Spell check<\/li>\r\n<li>Text styles on-screen, such as italic, bold, and underlined text<\/li>\r\n<li>Style sheets<\/li>\r\n<li>Custom document format<\/li>\r\n<\/ul>\r\n\r\n\r\n\r\n<p>Since 1990, the software has continually evolved with new features and improvements.<\/p>\r\n\r\n\r\n\r\n<p><strong>But in 2021, MS Word might not be your best option for document creation \u2014 especially for remote and hybrid teams. <\/strong><\/p>\r\n\r\n\r\n\r\n<p>Following the pandemic in 2020, businesses are <a href=\"https:\/\/www.pwc.com\/us\/en\/library\/covid-19\/us-remote-work-survey.html\" target=\"_blank\" rel=\"nofollow noopener\">still working remotely<\/a>\u00a0some or all of the time. As a result, teams need flexible and accessible documents.<\/p>\r\n\r\n\r\n\r\n<p>MS Word doesn\u2019t quite fit the bill. It\u2019s not an online platform, only one person can access it at a time, and it\u2019s not as intuitive as other document platforms out there.<\/p>\r\n\r\n\r\n\r\n\r\n\r\n<h2 class=\"wp-block-heading\">Disadvantages of Microsoft Word in 2021<\/h2>\r\n\r\n\r\n\r\n<p>Let\u2019s take a look at some of the drawbacks of using MS Word in the hybrid-work landscape of 2021.<\/p>\r\n\r\n\r\n\r\n<h3 class=\"wp-block-heading\">Working in hybrid\/remote work environments<\/h3>\r\n\r\n\r\n\r\n<p>Remote and hybrid teams need documents that can be accessed from anywhere.<\/p>\r\n\r\n\r\n\r\n<p>Sure, a Microsoft Office document can be opened on any computer. But the software can\u2019t be accessed in real-time or be edited by multiple people at once, which is a problem.<\/p>\r\n\r\n\r\n\r\n\r\n\r\n<p>If they want to make changes, they have to save their suggestions and send the most recent version to everyone who needs to see it.<\/p>\r\n\r\n\r\n\r\n\r\n\r\n<p>This is\u00a0where an online platform can help.<\/p>\r\n\r\n\r\n\r\n<a class=\"twitter-box\" arial-label=\"Tweet\" target=\"_blank\" onclick=\"window.open(this.href,'targetWindow','toolbar=no,location=no,status=no,menubar=no,scrollbars=yes,resizable=yes, width=800,height=450'); return false;\" href=\"https:\/\/twitter.com\/intent\/tweet?text=\">With a web-based platform like monday.com, users can easily access, edit, and share documents in real-time. There\u2019s no need to wait for the most recent version. It\u2019s always up-to-date.<span><\/span><\/a>\r\n\r\n\r\n\r\n\r\n<div class=\"wp-block-image\">\r\n<figure class=\"is-style-default aligncenter\"><img decoding=\"async\" class=\"aligncenter\" title=\"monday.com digital asset management\" src=\"https:\/\/monday.com\/blog\/wp-content\/uploads\/2021\/08\/Untitled-58.png\" alt=\"Image of monday.com's digital asset management template\" width=\"1200\" height=\"695\" \/><\/figure><\/div>\r\n\r\n\r\n<h3 class=\"wp-block-heading\">Collaborating with your team<\/h3>\r\n\r\n\r\n\r\n<p>Using a Word document makes it hard for teams to collaborate.<\/p>\r\n\r\n\r\n\r\n<p>Why?<\/p>\r\n\r\n\r\n\r\n<p>Because no one can make changes in real-time or access the document simultaneously.<\/p>\r\n\r\n\r\n\r\n<p>Imagine you\u2019ve written a project proposal. You need your colleague to review the MS Word document before sending it to your manager for approval.<\/p>\r\n\r\n\r\n\r\n<p>You send the document and wait for them to review it, make suggestions, and send it back to you. It takes a few days.<\/p>\r\n\r\n\r\n\r\n<p>With an online document, instead of having to wait for your colleague to save the document and send it back, they can open the proposal document online and make changes in real-time. You can instantly see their feedback without them having to save the document and send it to you.<\/p>\r\n\r\n\r\n\r\n<h3 class=\"wp-block-heading\">Having stricter budgets<\/h3>\r\n\r\n\r\n\r\n<p>Businesses suffered because of the pandemic. They had to reduce costs, change their business model, and find new ways to keep their business afloat.<\/p>\r\n\r\n\r\n\r\n<p>So when it comes to budgets and spending in 2021, many businesses are smart about where they put their money \u2014 and rightly so.<\/p>\r\n\r\n\r\n\r\n<p>It\u2019s no secret that Microsoft software isn\u2019t cheap. And if you\u2019re paying a lot of money for software that doesn\u2019t increase your productivity, is it worth it?<\/p>\r\n\r\n\r\n\r\n<p>So if MS Word isn\u2019t helping your team be as productive as possible, think about spending your money elsewhere. Like monday.com, for example.<\/p>\r\n\r\n\r\n\r\n<p>With our <a href=\"https:\/\/monday.com\/product\/\" target=\"_blank\" rel=\"noopener\">work management platform<\/a>, you can access online documents at any time <em>and <\/em>manage your entire workflow in the same system. You certainly get your money\u2019s worth.<\/p>\r\n\r\n\r\n\r\n\r\n<div class=\"wp-block-image\">\r\n<figure class=\"is-style-default aligncenter\"><img decoding=\"async\" class=\"aligncenter\" title=\"monday.com interface\" src=\"https:\/\/monday.com\/blog\/wp-content\/uploads\/2021\/08\/Untitled-60.png\" alt=\"Visual of monday.com's interface, showing a board, integrations, and comments\" width=\"1200\" height=\"735\" \/><\/figure><\/div>\r\n\r\n\r\n<p style=\"text-align: center;\"><a class=\"cta-button blue-button\" aria-label=\"Get started with monday.com\" href=\"https:\/\/auth.monday.com\/users\/sign_up_new\" target=\"_blank\">Get started with monday.com<\/a><\/p>\r\n<h2 class=\"wp-block-heading\">What makes a good alternative to Microsoft Word?<\/h2>\r\n\r\n\r\n\r\n<p>We know what you\u2019re thinking.<\/p>\r\n\r\n\r\n\r\n<p><em>I <\/em><em>get it<\/em><em>; MS Word isn\u2019t the most efficient document platform. But what makes a good alternative to Microsoft Word? <\/em><\/p>\r\n\r\n\r\n\r\n<p>Well, let\u2019s find out. Keep reading to see what features you should look out for in a Microsoft Office alternative.<\/p>\r\n\r\n\r\n\r\n<h3 class=\"wp-block-heading\">Having online access<\/h3>\r\n\r\n\r\n\r\n<p>We\u2019ve already talked about accessing documents online, so we won\u2019t go into too much detail here.<\/p>\r\n\r\n\r\n\r\n<p>The bottom line is: <strong>having online documents allows<\/strong><strong>\u00a0everyone on the team to access the most recent version of the document at any time. <\/strong><\/p>\r\n\r\n\r\n\r\n<p>This makes it easier to collaborate, quicker to make changes, and you won\u2019t have to worry about whether you\u2019re looking at the latest version. It\u2019ll always be up-to-date.<\/p>\r\n\r\n\r\n\r\n<p>If you want to see online documents in action, take a look at monday.com\u2019s <a href=\"https:\/\/monday.com\/workdocs\" target=\"_blank\" rel=\"noopener\">workdocs<\/a>. They\u2019re accessible, versatile, and easy to use.<\/p>\r\n\r\n\r\n\r\n\r\n<div class=\"wp-block-image\">\r\n<figure class=\"is-style-default aligncenter\"><img decoding=\"async\" class=\"aligncenter\" title=\"monday.com workdoc\" src=\"https:\/\/monday.com\/blog\/wp-content\/uploads\/2021\/08\/Untitled-62.png\" alt=\"Image of a monday.com workdoc that outlines a Car Campaign Brainstorming session\" width=\"1200\" height=\"601\" \/><\/figure><\/div>\r\n\r\n\r\n<h3 class=\"wp-block-heading\">Easily accessing documents on different platforms<\/h3>\r\n\r\n\r\n\r\n<p>No matter what device you\u2019re using, your word processing platform should be easily accessible and fully compatible with all document types, especially if you\u2019re part of a remote team.<\/p>\r\n\r\n\r\n\r\n<p>Ask yourself the following question:<\/p>\r\n\r\n\r\n\r\n<p><em>Will you and your team need access to documents on mobile devices such as phones or iPad? <\/em><\/p>\r\n\r\n\r\n\r\n<p>If the answer is yes, you need to make sure the platform you use allows users to access documents from different devices.<\/p>\r\n\r\n\r\n\r\n<p>Like monday.com, for example.<\/p>\r\n\r\n\r\n\r\n<p>Users can easily access documents on our <a href=\"https:\/\/support.monday.com\/hc\/en-us\/articles\/360010233799-Mobile-app-Attaching-files-and-documents\" target=\"_blank\" rel=\"noopener\">mobile app<\/a>. The app gives them the freedom to view, edit, and share documents without using their computers. \u00a0<\/p>\r\n\r\n\r\n\r\n\r\n<div class=\"wp-block-image\">\r\n<figure class=\"is-style-default aligncenter\"><img decoding=\"async\" class=\"aligncenter\" title=\"monday.com app\" src=\"https:\/\/monday.com\/blog\/wp-content\/uploads\/2021\/08\/Untitled-64.png\" alt=\"Files and documents as shown on monday.com's app\" width=\"414\" height=\"679\" \/><\/figure><\/div>\r\n\r\n\r\n<h3 class=\"wp-block-heading\">Controlling user access<\/h3>\r\n\r\n\r\n\r\n<p>One of the great things about online documents is the ability to <a href=\"https:\/\/support.monday.com\/hc\/en-us\/articles\/115005315809-Board-Permissions\" target=\"_blank\" rel=\"noopener\">manage user access levels<\/a>.<\/p>\r\n\r\n\r\n\r\n<p>Sure, you can password protect Word documents. But the process is much more flexible with an online document.<\/p>\r\n\r\n\r\n\r\n<p>For example, you might assign certain users viewing access but not editing. Or, if the text document is private and confidential, you can restrict access to certain users.<\/p>\r\n\r\n\r\n\r\n<p>So keep an eye out for this feature. It\u2019s certainly a handy capability to have when it comes to <a href=\"https:\/\/monday.com\/blog\/project-management\/document-management\/\" target=\"_blank\" rel=\"noopener\">document management<\/a>.<\/p>\r\n\r\n\r\n\r\n\r\n<div class=\"wp-block-image\">\r\n<figure class=\"is-style-default aligncenter\"><img decoding=\"async\" class=\"aligncenter\" title=\"monday.com sharing and editing permissions \" src=\"https:\/\/monday.com\/blog\/wp-content\/uploads\/2021\/08\/Untitled-66.png\" alt=\"Image of monday.com's sharing and editing permissions on workdocs\" width=\"1200\" height=\"559\" \/><\/figure><\/div>\r\n\r\n\r\n<p style=\"text-align: center;\"><a class=\"cta-button blue-button\" aria-label=\"Get started\" href=\"https:\/\/auth.monday.com\/users\/sign_up_new\" target=\"_blank\">Get started<\/a><\/p>\r\n<h2 class=\"wp-block-heading\">An alternative to Microsoft Word: monday.com<\/h2>\r\n\r\n\r\n\r\n<p>monday.com is a work management platform. We help teams manage their workflow, improve collaboration, and streamline day-to-day work.<\/p>\r\n\r\n\r\n\r\n<p><strong>So how can monday.com be an alternative to Microsoft Word?<\/strong><\/p>\r\n\r\n\r\n\r\n<ul class=\"wp-block-list\">\r\n<li>With <a href=\"https:\/\/monday.com\/workdocs\" target=\"_blank\" rel=\"noopener\">monday workdocs<\/a>, teams can create, share, and edit documents.<\/li>\r\n<li>Our <a href=\"https:\/\/monday.com\/marketplace\" target=\"_blank\" rel=\"noopener\">monday.com apps<\/a>\u00a0allow you to create documents with external platforms.<\/li>\r\n<li>Using our <a href=\"https:\/\/monday.com\/integrations\" target=\"_blank\" rel=\"noopener\">integrations<\/a>, you can combine\u00a0existing documents with our software.<\/li>\r\n<li>Our software allows users to use different file formats, including a pdf file and the docx format.<\/li>\r\n<\/ul>\r\n\r\n\r\n\r\n<p>And because we\u2019re a work management platform, we\u2019ve got document management capabilities, too.<\/p>\r\n\r\n\r\n\r\n<p>Let\u2019s take a look at these functions in more detail.<\/p>\r\n\r\n\r\n\r\n<h3 class=\"wp-block-heading\">Easily create, edit, and share documents<\/h3>\r\n\r\n\r\n\r\n<p>monday.com allows users to create documents easily. We call them <a href=\"https:\/\/monday.com\/workdocs\" target=\"_blank\" rel=\"noopener\">workdocs<\/a>.<\/p>\r\n\r\n\r\n\r\n<p>Simply add a workdoc\u00a0to your board, give it a name, and you\u2019ve got a blank canvas to work with.<\/p>\r\n\r\n\r\n\r\n<p>Once the document is live, you can add text, embed widgets, integrate project boards, and insert images. You can also share it with your team in a matter of clicks.<\/p>\r\n\r\n\r\n\r\n\r\n<div class=\"wp-block-image\">\r\n<figure class=\"is-style-default aligncenter\"><img decoding=\"async\" class=\"aligncenter\" title=\"monday.com workdoc with board\" src=\"https:\/\/monday.com\/blog\/wp-content\/uploads\/2021\/08\/Untitled-68.png\" alt=\"Image of a monday.com workdoc with a project board widget\" width=\"1200\" height=\"566\" \/><\/figure><\/div>\r\n\r\n\r\n<p>It\u2019s possible to integrate existing documents from external software if you need to. If you\u2019re using Google Drive\u00a0or Dropbox Paper to store your documents, you won\u2019t have a problem using them with monday.com.<\/p>\r\n\r\n\r\n\r\n<p>Not to mention, you can add document apps to our platform. Take a look at <a href=\"https:\/\/monday.com\/marketplace\/12\" target=\"_blank\" rel=\"noopener\">DocuGen<\/a>\u00a0as an example.<\/p>\r\n\r\n\r\n\r\n<p>Put simply, you\u2019ve got a lot of options when it comes to creating documents with monday.com.<\/p>\r\n\r\n\r\n\r\n<h3 class=\"wp-block-heading\">Keep your costs down<\/h3>\r\n\r\n\r\n\r\n<p>With monday.com, you get your money\u2019s worth\u2014something you can&#8217;t find in free alternatives.<\/p>\r\n\r\n\r\n\r\n<p>We\u2019re more than just a word processor. From creating <a href=\"https:\/\/support.monday.com\/hc\/en-us\/articles\/360002187819-The-Dashboards\" target=\"_blank\" rel=\"noopener\">project dashboards<\/a>\u00a0and\u00a0tracking <a href=\"https:\/\/support.monday.com\/hc\/en-us\/articles\/360001150365-The-Progress-Tracking-Column\" target=\"_blank\" rel=\"noopener\">project progress<\/a>, you can manage your entire workflow in our platform.<\/p>\r\n\r\n\r\n\r\n<p>You can also choose from a selection of <a href=\"https:\/\/monday.com\/pricing\" target=\"_blank\" rel=\"noopener\">pricing plans<\/a>\u00a0that suit your budget.<\/p>\r\n\r\n\r\n\r\n<p>For example, if you\u2019re looking for 5GB of cloud storage, our Basic Plan would do just fine. If you\u2019re looking for a little more, you can take a look at our Standard or Pro plans.\u00a0<\/p>\r\n\r\n\r\n\r\n<p>And best of all, you can start with a free trial of any of these plans:<\/p>\r\n\r\n\r\n\r\n<p class=\"p1\"><strong>Free<\/strong>: $0 for up to 2 users<br \/><strong>Basic<\/strong>: $27\/month\/3 users with annual billing<br \/><strong>Standard<\/strong>: $36\/month\/3 users with annual billing<br \/><strong>Pro<\/strong>: $57\/month\/3 users with annual billing<br \/><strong>Enterprise<\/strong>: Contact sales for pricing<\/p>\r\n\r\n\r\n\r\n\r\n\r\n\r\n\r\n<h3 class=\"wp-block-heading\">Collaborate with your team on the same document<\/h3>\r\n\r\n\r\n\r\n<p>With our workdocs, collaboration couldn\u2019t be easier.<\/p>\r\n\r\n\r\n\r\n<blockquote>\r\n<p>As soon as you create a document with monday.com, everyone can access it. They can add comments, share updates, and you can even tag users directly in the text.<\/p>\r\n<\/blockquote>\r\n\r\n\r\n\r\n\r\n<div class=\"wp-block-image\">\r\n<figure class=\"is-style-default aligncenter\"><img decoding=\"async\" class=\"aligncenter\" title=\"monday.com project plan workdoc\" src=\"https:\/\/monday.com\/blog\/wp-content\/uploads\/2021\/08\/Untitled-71.png\" alt=\"Image of a monday.com workdoc with a project plan, featuring goals, team members, and external links\" width=\"1050\" height=\"874\" \/><\/figure><\/div>\r\n\r\n\r\n<h2 class=\"wp-block-heading\">Try monday.com as a Microsoft Word alternative<\/h2>\r\n\r\n\r\n\r\n<p>So far, we\u2019ve outlined why MS Word might not be your best bet in 2021 and what you should look for in another provider.<\/p>\r\n\r\n\r\n\r\n<p>Now, it\u2019s time to give an online document provider a go and see for yourself how much more efficient it can be.<\/p>\r\n\r\n\r\n\r\n<p>If you want to give monday.com a try, why not <a href=\"https:\/\/monday.com\/pricing\/\" target=\"_blank\" rel=\"noopener\">sign up for our free individual plan<\/a>\u00a0to see what you think?<\/p>\r\n\r\n\r\n\r\n<p>Once you\u2019re up and running, we\u2019d recommend looking at our\u00a0<a href=\"https:\/\/monday.com\/templates\/template\/71895\/digital-asset-management\" target=\"_blank\" rel=\"noopener noreferrer\">digital asset management template<\/a>\u00a0to start organizing your docx files and more with a customizable your workflow.<\/p>\r\n<p style=\"text-align: center;\"><a class=\"cta-button blue-button\" aria-label=\"Get started\" href=\"https:\/\/auth.monday.com\/users\/sign_up_new\" target=\"_blank\">Get started<\/a><\/p>\r\n","protected":false},"excerpt":{"rendered":"<p>Over 1 million\u00a0companies worldwide use the Microsoft Office Suite, which provides access to Microsoft Word (MS Word). So it\u2019s safe to say that MS Word is a standard piece of software for most businesses. But 2020 threw a wrench into the works. More businesses started working remotely, which presented some &#8230;<\/p>\n","protected":false},"author":5,"featured_media":80941,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"_yoast_wpseo_title":"How to find a Microsoft Word alternative %%page%% %%sep%% %%sitename%%","_yoast_wpseo_metadesc":"Find out what makes a good alternative to Microsoft Word in this article by monday.com","monday_item_id":0,"monday_board_id":0,"footnotes":"","_links_to":"","_links_to_target":""},"categories":[13941],"tags":[],"class_list":["post-80171","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-monday-workdocs"],"acf":{"lobby_image":false,"post_thumbnail_title":"","hide_post_info":false,"hide_bottom_cta":false,"hide_from_blog":false,"cluster":"","display_dates":"default","banner_url":"","main_text_banner":"","sub_title_banner":"","sub_title_banner_second":"","banner_button_text":"","below_banner_line":"","landing_page_layout":false,"sidebar_color_banner":"","custom_tags":false,"featured_image_link":"","faqs":false,"activate_cta_banner":false,"use_customized_cta":false,"custom_schema_code":"","hide_time_to_read":false,"disclaimer":[{"ID":145596,"post_author":"246","post_date":"2023-12-06 07:48:09","post_date_gmt":"2023-12-06 07:48:09","post_content":"<i>The content in this article is provided for informational purposes only and, to the best of monday.com\u2019s knowledge, the information provided in this article\u00a0 is accurate and up-to-date at the time of publication. That said, monday.com encourages readers to verify all information directly.<\/i>","post_title":"Competitor disclaimer","post_excerpt":"","post_status":"publish","comment_status":"closed","ping_status":"closed","post_password":"","post_name":"competitor-disclaimer","to_ping":"","pinged":"","post_modified":"2024-10-15 07:24:02","post_modified_gmt":"2024-10-15 07:24:02","post_content_filtered":"","post_parent":0,"guid":"https:\/\/monday.com\/blog\/?post_type=disclaimer&#038;p=145596","menu_order":0,"post_type":"disclaimer","post_mime_type":"","comment_count":"0","filter":"raw"}],"cornerstone_hero_cta_override":{"label":"","url":""}},"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v26.6 (Yoast SEO v26.6) - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>How to find a Microsoft Word alternative | monday.com Blog<\/title>\n<meta name=\"description\" content=\"Find out what makes a good alternative to Microsoft Word in this article by monday.com\" 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