{"id":7947,"date":"2019-09-10T14:11:28","date_gmt":"2019-09-10T14:11:28","guid":{"rendered":"https:\/\/monday.com\/blog\/?p=7947"},"modified":"2024-12-01T11:58:11","modified_gmt":"2024-12-01T11:58:11","slug":"three-powerful-time-management-techniques-and-how-to-put-them-to-work","status":"publish","type":"post","link":"https:\/\/monday.com\/blog\/productivity\/three-powerful-time-management-techniques-and-how-to-put-them-to-work\/","title":{"rendered":"Three powerful time management techniques and how to put them to work"},"content":{"rendered":"

We often find ourselves working beyond regular hours, and in most cases, it’s because we fail to get the most out of our time. Read this article, to learn the best time management techniques today.<\/p>\n

The right time management technique can help you boost your productivity, but choosing one that works for you is no easy feat.<\/p>\n

Have you ever got into office (determined to get work done), but instead, got out depressed over not doing enough?<\/p>\n

Well, unless you\u2019re a wizard that can freeze time, most likely yes.<\/p>\n

But why is that? Was it because you had too much on your plate? Or maybe it\u2019s because of negative Nancy constantly bringing down your productivity?<\/p>\n

Well, whatever the reason may be, I can tell you this\u2014lack of time is most definitely not one of them!<\/p>\n

Everyone has the same amount of time, but what separates the best from the rest is their ability to get the most out of their time.<\/p>\n

Below, I break down three powerful time management techniques<\/a>, who they\u2019re best suited for and further share actionable methods to take them to work (pun intended!).<\/p>\n

Let\u2019s get started!<\/p>\n

Try monday.com<\/a><\/p>\n

Best powerful time management techniques to boost productivity at work<\/h2>\n

1. Eisenhower’s Matrix<\/em><\/strong>: best for those with no direction.
\n2. Time blocking<\/em><\/strong>: best for those that are easily distracted.
\n3. Eat that frog<\/em><\/strong>: best for those that procrastinate.<\/p>\n

Technique 1: Eisenhower’s Matrix<\/h2>\n

Eisenhower’s Matrix helps you prioritize tasks by filtering out what\u2019s urgent and important from those that are not.<\/p>\n

Basically, this technique divides tasks into four differ quadrants, each with a different work strategy:<\/p>\n

This translates into:<\/p>\n

Q1<\/strong>: Things you don\u2019t want<\/strong> to do, but actually need<\/strong> to get done.
\nQ2<\/strong>: Things you want<\/strong> to get done, and actually need<\/strong> to get done.
\nQ3<\/strong>: Things you want<\/strong> to do, but don\u2019t need<\/strong> to do.
\nQ4<\/strong>: Things you don\u2019t want<\/strong> to do, and actually don\u2019t need<\/strong> to do.<\/p>\n

The ultimate goal here is to filter out less urgent and important tasks which you should either delegate or not do at all by either focusing or scheduling more important tasks.
\nWho is this for?
\nEisenhower’s matrix is great for those that lack direction and find themselves spending much of their time on menial tasks that don’t really move the needle.<\/p>\n

What\u2019s more, this technique is great for people like me that work on multiple different projects (think: content writing<\/a>, scaling affiliate blog, etc.) as it informs a more effective workflow.<\/p>\n

For example, the Eisenhower’s Matrix for my work week would look something like this:<\/p>\n

Q1: Get done.<\/strong><\/p>\n

Pending client articles that pay the bills<\/p>\n

Q2: Schedule.<\/strong><\/p>\n

Guest posts<\/a> that don\u2019t make me any money, but help my blog and brand in the long run<\/p>\n

Q3: Delegate to billing software.<\/strong><\/p>\n

Keeping up with client invoices<\/p>\n

Q4: Don\u2019t do<\/strong><\/p>\n

Checking out my friends on social media:<\/p>\n

(I must admit, I\u2019m guilty of spending time in quadrant three and four! \ud83d\ude05).<\/p>\n

Get started<\/a><\/p>\n

Technique 2: Eat That Frog<\/h2>\n

However, these tasks are the one thing they absolutely have no motivation to do \u2014 and are most likely to procrastinate on. This is where the Eat that frog method<\/a> comes and helps identify the one most important task on that list.<\/p>\n

\"Technique<\/p>\n

Most people have some tasks on their to-do’s, that they probably want to check off, and that if accomplished would make their day a million times better.<\/p>\n

Now, I don’t recommend going about eating a bunch of frogs, Instead, \u2018eat that frog’ is a metaphor that boils down to one concept:<\/p>\n

Identify one crucial task for the day and do it first.
\nNow. you’ll still work on other things, but your most important (and often your most challenging task that requires the most energy and focus) will be prioritized first.<\/p>\n

Basically, when you start your workday, evaluate your most important or most taxing task.
\nThen assign the highest priority to that task.
\nYour goal now is to finish this task before you start doing anything else.
\nWho is this for?
\nEat the frog works great for those that feel overwhelmed and need help to fine-tune their work schedules to work on tasks that are actually important.<\/p>\n

What\u2019s more, Eat the frog is great for procrastinators that usually push off their most important thing to their deadline as it forces them to complete that one task before anything else.<\/p>\n

On another note, Eat the frog also works great with the Eisenhower box technique as the frog is pretty much:<\/p>\n

Q1: things you don\u2019t want to complete, but actually need to complete.<\/em><\/p>\n

In my case, this is writing client articles before they meet their deadline, what is it for you?<\/p>\n

Technique 3: Time blocking<\/h2>\n

 <\/p>\n

Time blocking<\/a> (or Task Batching<\/a>) is a time scheduling method that helps boost productivity through focused work done in specific periods, aka time blocks.<\/p>\n

First, you list out tasks you need accomplished and then estimate how long it’ll take (but account for the “I gotta take care of this right now” tasks that might pop up).
\nThen prioritize and allocate the necessary part of your schedule towards completing it.
\nFinally, implement time blocking by using your favorite calendar app and adjust as needed (if you have trouble sticking to your allotted time slots).<\/p>\n

This technique gives you the clarity that, in turn, makes the most efficient and effective use of time and focus<\/a> (two extremely scarce resources).<\/p>\n

In fact, research has been clear that most workers can realistically stay productive for about 20 minutes at a time<\/a>, so blocking time is great to get the most out of this finite resource and avoid bad habits like multitasking<\/a>.<\/p>\n

Who is this for?<\/strong><\/p>\n

Time blocking is for those that frequently deviate from the path they set out and need direction to focus to help stack on track.<\/p>\n

Ultimately, time blocking forces a more (deliberate) structured workday\u2014and this helps you get into that \u2018flow\u2019 much faster by adopting a deep work ethic with minimal distractions.
\nNot everything is as important as you think.<\/p>\n

There are many time management techniques<\/a>, but at the end of the day, it all comes down to your ability to differentiate what’s important and what’s not.<\/p>\n

As Brian Tracy, a productivity expert says \u201cThere is never enough time to do everything, but there is always enough time to do the most important things.\u201d<\/p>\n

Similarly, you need to stop trying to do everything at one and develop a habit of focusing on tasks that actually move the needle (no matter how uncomfortable they are).<\/p>\n

Get started<\/a><\/p>\n","protected":false},"excerpt":{"rendered":"

We often find ourselves working beyond regular hours, and in most cases, it’s because we fail to get the most out of our time. Read this article, to learn the best time management techniques today. The right time management technique can help you boost your productivity, but choosing one that …<\/p>\n","protected":false},"author":16,"featured_media":7965,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"_yoast_wpseo_title":"3 Powerful Time Management Techniques | monday.com Blog","_yoast_wpseo_metadesc":"Work smarter, not harder! 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