{"id":77974,"date":"2021-08-02T15:14:53","date_gmt":"2021-08-02T15:14:53","guid":{"rendered":"https:\/\/monday.com\/blog\/?p=77974"},"modified":"2025-07-01T11:42:56","modified_gmt":"2025-07-01T11:42:56","slug":"project-document-management","status":"publish","type":"post","link":"https:\/\/monday.com\/blog\/monday-workdocs\/project-document-management\/","title":{"rendered":"Project document management: how to do it well"},"content":{"rendered":"\r\n\r\n\r\n\r\n\r\n\r\n\r\n\r\n\r\n

Without proper project document management (try saying that three times fast), processes can go undocumented, projects can lack direction, and employees can struggle with their day-to-day work.\u00a0<\/p>\r\n\r\n\r\n\r\n

So if organizing and managing your project documentation is so important, why does it so often fall by the wayside when schedules get full and priorities rearranged?<\/p>\r\n\r\n\r\n\r\n

The answer is often misaligned processes or software that doesn’t fit your needs. If either of these is a challenge for you, this piece will help. We’re going to cover everything you need to know about project document management, the benefits of using it, the best practices you should follow, and the features you need to look out for in project document management software.<\/p>\r\n\r\n\r\n\r\n

Let\u2019s dive in.<\/p>\r\n\r\n

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What is project document management?<\/h2>\r\n\r\n\r\n\r\n

Project document management<\/a>\u00a0is the process of creating, sharing, and managing project documents.<\/p>\r\n\r\n\r\n\r\n

But what exactly is a project document?<\/p>\r\n\r\n\r\n\r\n

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From the initial project schedule all the way through to project closure, project documentation is any document that plays a part in the project lifecycle.<\/p>\r\n<\/blockquote>\r\n\r\n\r\n\r\n

Project documentation aligns company processes, helps teams make informed decisions, and makes sure everyone knows how to successfully deliver the project.<\/p>\r\n\r\n\r\n\r\n

What are the benefits of project document management?<\/h2>\r\n\r\n\r\n\r\n

Now that we know what project document management is, let\u2019s take a look at some of the main benefits of using it.<\/p>\r\n\r\n\r\n\r\n

1. Find information easily<\/h3>\r\n\r\n\r\n\r\n

With project document management, there\u2019s no need to flick back and forth between various sources. And there\u2019s no confusion about where certain documents are saved.<\/p>\r\n\r\n\r\n\r\n

All of your project documents live in one location. As you can imagine, this makes it pretty\u00a0easy for team members to find the information they need.<\/p>\r\n\r\n\r\n\r\n

With everything hosted in the same place, your project team knows where to go to find the information they need. If your team uses a Work OS, like monday.com, you can store all of your information in the same platform you use for work.<\/p>\r\n

monday workdocs, the newest building block<\/a> in the monday.com Work OS, enables you to create documents, collaborate with your team, and turn words into action items \u2014 all on one platform. This means your team can spend less time hunting down key documents and more time being productive and focusing on their work.<\/p>\r\n\r\n\r\n\r\n

2. Standardize your processes<\/h3>\r\n\r\n\r\n\r\n

By defining each step within a business process \u2014 whether that\u2019s moving a consumer through the sales funnel or onboarding a new employee<\/a>\u2014 you can ensure that no matter how fast your team grows, the quality and processes each person goes through will be consistent.<\/p>\r\n\r\n\r\n\r\n\r\n\r\n

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Standardization<\/a> is crucial for every team, but there are two main benefits:<\/p>\r\n\r\n\r\n\r\n