{"id":7771,"date":"2020-02-01T11:27:12","date_gmt":"2020-02-01T11:27:12","guid":{"rendered":"https:\/\/staging-mondaycomblog.kinsta.cloud\/?p=7771"},"modified":"2024-12-18T15:47:38","modified_gmt":"2024-12-18T15:47:38","slug":"how-to-nicely-say-that-is-not-my-job-and-create-better-boundaries-at-work","status":"publish","type":"post","link":"https:\/\/monday.com\/blog\/teamwork\/how-to-nicely-say-that-is-not-my-job-and-create-better-boundaries-at-work\/","title":{"rendered":"How to create better boundaries at work"},"content":{"rendered":"

One of the stickiest situations at work relates to boundary setting when it comes to collaboration.<\/p>\n

You\u2019re already swamped with your own to-do list, and as more and more responsibilities get tacked on to your daily routine,\u00a0your productivity shrinks away<\/a>.<\/p>\n

It\u2019s a tough situation because you want to serve your colleagues and clients to the best of your ability, but it might be interfering with your healthy work-life balance.<\/p>\n

When you realize it’s time to set boundaries at work, it can be hard to get started\u2014where do you draw the line between unreasonable requests and extra tasks that could help your career in the long run? In this brief blog, we will give you real-world scenarios and actionable tips so you can learn to set expectations and professional boundaries in a friendly but firm way.<\/p>\n

Get started with monday.com<\/a><\/p>\n

Is it wrong to say \u201cthat is not my job\u201d?<\/h2>\n

Some worry that saying \u201cthat is not my job\u201d will come across as too rigid or that it presents an anti-team mentality.<\/p>\n

The site Ask a Manager<\/a> says this:<\/p>\n

\u201cRefusing to do a particular task because it\u2019s not in your job description is a good way to lose the support of your boss. Job descriptions aren\u2019t comprehensive, and most people end up doing work that doesn\u2019t fall squarely within their job description<\/a>. Insisting on sticking rigidly to your job and nothing but your job usually doesn\u2019t end well. But there are times when it\u2019s appropriate \u2014 and in fact necessary \u2014 to communicate that you aren\u2019t the right person to do something.\u201d<\/em><\/p>\n

So the short answer is:\u00a0It depends.<\/em>\u00a0Established boundaries are healthy at work (as within any type of relationship in life) and help you\u00a0stay focused on your tasks\u00a0and responsibilities.<\/p>\n

Keep in mind that in these situations it\u2019s important to communicate\u00a0why<\/em>\u00a0you can\u2019t help with an ask and explain the reasoning behind your decline to help. Clarity is key.<\/p>\n

Next, let\u2019s look at a few different situations and how you might respond to them.<\/p>\n

Consider the situation and respond accordingly<\/h2>\n

So how do you sort through these situations and decide when you should say, \u201cThat is not my job\u201d? Let\u2019s look at a few different scenarios and see how you could respond appropriately and professionally.<\/p>\n

Situation #1: A coworker is trying to dump his\/her responsibility on someone else because they just don\u2019t want to do it<\/h3>\n

 <\/p>\n

Say a coworker asks you to put together a report on work emails for an upcoming meeting. The subject matter falls within that person\u2019s purview, so it\u2019s something they should be taking care of (but maybe they just don\u2019t want to do it.) Your coworker positions it as a small ask that won\u2019t eat up too many of your office hours.<\/p>\n

What do you do?<\/em><\/p>\n

In an instance like this one, it\u2019s okay to just say no.<\/strong>\u00a0Explain what you\u2019re working on and why you don\u2019t have the bandwidth for additional work, and be kind but firm. Stand your ground and be firm in your boundaries\u2013it\u2019s likely they\u2019ll respect you more for it and they will see you are paying attention to priorities.<\/p>\n

Be honest about your availability and what you realistically can take on.<\/strong>\u00a0Say something like, \u201cI don\u2019t have the bandwidth to do a good job on this right now and give you the help\/attention this deserves.\u201d<\/p>\n

Situation #2: A manager is trying to give you more responsibility<\/h3>\n

Imagine that your manager asks you to take on a new project at work. It\u2019s an opportunity for you to lead the charge on an important task, but it also entails quite a bit of work on your part. It could be a good challenge that allows you to prove yourself worthy of advancement\u2013or it might just be more work.<\/p>\n

What do you do?<\/em><\/p>\n

Thank your manager for the opportunity and lean in.\u00a0<\/strong>What initially seems like \u201cextra work\u201d might be an excellent opportunity for advancement within your job with a slight perspective shift. Start a conversation around the potential opportunities to see if you can use this as a chance to grow within your role or to incentivize the extra work required.<\/p>\n

However, if it is just more work with no benefit offered to you (like a pay increase, title change, or time off), this might also be the path to resentment at work.<\/p>\n

If it\u2019s just not realistic for you to handle it with your current workload, explain the dilemma and ask for your boss\u2019s insight on what you should do. You might respond with something like, \u201cI\u2019ve got to focus on X right now because of [impending deadline, project requirements, etc.], so I won\u2019t be able to realistically help you with Y unless we can offload a few other tasks.\u201d<\/p>\n

Get started<\/a><\/p>\n

Situation #3: A coworker is in need of general assistance<\/h3>\n

 <\/p>\n

What if a coworker comes to you with a genuine, reasonable request? Say they want you to weigh in with your perspective on a report or they want help presenting at an upcoming meeting. It\u2019s not an outlandish request, and you do have something you can bring to the table that would add value\u2013but it will require some time on your part.<\/p>\n

What do you do?<\/em><\/p>\n

If you can reasonably help your coworker with the task, go for it.<\/strong>\u00a0Don\u2019t be afraid to lend a helping hand when it makes sense, as these are moments in which you can strengthen rapport and camaraderie with your coworkers.<\/p>\n

However, if the request extends beyond your bandwidth or area of expertise, you can always refer your coworker to the appropriate person so he or she can find the right, most appropriate person who can help. You could say, \u201cThat\u2019s not really my area of expertise, but I think [X person] handles that.\u201d<\/p>\n

Situation #4: You work in a hectic organization in which it\u2019s simply not clear who does what.<\/h3>\n

Maybe you work in a chaotic environment where there\u2019s a real\u00a0lack of organizational structure and role boundaries. Everyone wears a lot of different hats, so the parameters around what\u2019s technically \u201cyour job\u201d are fuzzy. When random requests and outlandish asks come up, you feel paralyzed and out of control within your position\u2013and you feel like you always have to say yes.<\/p>\n

What do you do?<\/em><\/p>\n

If this is your reality, it\u2019s probably time for you to have a talk with your direct supervisor and ask for clarity and\/or a documented job description that outlines what\u2019s expected of you, what you\u2019re responsible for, etc. <\/strong><\/p>\n

Emphasize during the conversation that you want to grow within the role, but that you need direction and clarity about what your job really is in order to follow that path. You may explain that a current lack of clarity has you feeling a bit unfocused, and that you want to fix that. This will help ensure you stay focused on the right tasks, can establish benchmarks for your professional progress, and adds clarity around your day-to-day work.<\/p>\n

The secret to having these conversations go well is to be sincere and to come from a place of understanding and shared rapport rather than anger, frustration, or annoyance. Your message will be better received if it\u2019s genuine and not laced with emotions that can spur conflict.<\/p>\n

That\u2019s not my job: Four words and a single idea that could improve your work life<\/h2>\n

By learning different ways to respectfully say \u201cthat\u2019s not my job\u201d, your workday can have better productivity and an optimal workflow<\/a> (which your team will ultimately appreciate.)<\/p>\n

Bottom line: If you can evaluate situations and respond in an appropriate, professional manner, you\u2019ll regain that feeling of control over your workday (and likely boost your happiness at work, too.)<\/p>\n

A\u00a0daily task manager template can help to make your work clear to others and create clear boundaries.<\/p>\n

Try using it out and share it with your colleagues.<\/p>\n

Get started<\/a><\/p>\n","protected":false},"excerpt":{"rendered":"

One of the stickiest situations at work relates to boundary setting when it comes to collaboration. You\u2019re already swamped with your own to-do list, and as more and more responsibilities get tacked on to your daily routine,\u00a0your productivity shrinks away. It\u2019s a tough situation because you want to serve your …<\/p>\n","protected":false},"author":15,"featured_media":7942,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"_yoast_wpseo_title":"How to (Nicely) Say \u201cThat Is Not My Job\u201d | monday.com Blog","_yoast_wpseo_metadesc":"Struggling to set boundaries with your coworkers offloading their workload onto you? Explore our tips and template to effectively navigate tricky situations","monday_item_id":0,"monday_board_id":0,"footnotes":"","_links_to":"","_links_to_target":""},"categories":[13903],"tags":[],"class_list":["post-7771","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-teamwork"],"acf":{"lobby_image":false,"post_thumbnail_title":"","hide_post_info":false,"hide_bottom_cta":false,"hide_from_blog":false,"cluster":"tasks_and_todos","banner_url":"https:\/\/monday.com\/templates\/daily-task-manager\/","main_text_banner":"Get daily task manager template","sub_title_banner":"Create clear boundaries","sub_title_banner_second":"","banner_button_text":"","below_banner_line":"","display_dates":"default","use_customized_cta":false,"display_subscribe_widget":false,"landing_page_layout":false,"featured_image_link":"","activate_cta_banner":false,"custom_schema_code":"","hide_time_to_read":false,"sidebar_color_banner":"","custom_tags":false,"disclaimer":"","cornerstone_hero_cta_override":{"label":"","url":""},"faqs":false},"yoast_head":"\nHow to (Nicely) Say \u201cThat Is Not My Job\u201d | monday.com Blog<\/title>\n<meta name=\"description\" content=\"Struggling to set boundaries with your coworkers offloading their workload onto you? 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