{"id":72989,"date":"2021-07-02T17:27:00","date_gmt":"2021-07-02T17:27:00","guid":{"rendered":"https:\/\/monday.com\/blog\/?p=72989"},"modified":"2023-02-26T15:43:06","modified_gmt":"2023-02-26T15:43:06","slug":"best-productivity-planners","status":"publish","type":"post","link":"https:\/\/monday.com\/blog\/productivity\/best-productivity-planners\/","title":{"rendered":"Key features of the best productivity planners and how to choose one for your team"},"content":{"rendered":"\r\n\r\n\r\n\r\n\r\n\r\n\r\n<p>You might be surprised to learn that over <a href=\"https:\/\/goremotely.net\/blog\/productivity-statistics\/\" target=\"_blank\" rel=\"nofollow noopener\">75%<\/a>\u00a0of employees don\u2019t think they\u2019re productive during the workday.<\/p>\r\n\r\n\r\n\r\n<p>Some distractions, like a coffee break or a chat with a colleague, are inevitable and can even be valuable.<\/p>\r\n\r\n\r\n\r\n<p>Others, like attending endless meetings or sorting through email, can be a significant drain on your employees\u2019 mental capacity.<\/p>\r\n\r\n\r\n\r\n<p>A productivity planner is a useful tool that can help you cut through the noise and organize your workday better.<\/p>\r\n\r\n\r\n\r\n<p>In this article, we\u2019ll be discussing how a productivity planner can help your team. We\u2019ll also talk about which elements to consider if you\u2019re planning to roll out one of these planners at your company.<\/p>\r\n\r\n\r\n\r\n<h2 class=\"wp-block-heading\">What is a productivity planner?<\/h2>\r\n\r\n\r\n\r\n<blockquote>\r\n<p>A productivity planner is a tool that can help you organize your to-do list, prioritize tasks, plan your workflow, track schedules, and celebrate small wins.<\/p>\r\n<\/blockquote>\r\n\r\n\r\n\r\n<p>Planners can range from a simple paper planner or <a href=\"https:\/\/monday.com\/blog\/productivity\/bullet-journal\/\" target=\"_blank\" rel=\"noopener\">bullet journal<\/a>\u00a0to keep track of your daily tasks to complex software with advanced features that can help you automate your work.<\/p>\r\n\r\n\r\n\r\n<h3 class=\"wp-block-heading\">Why use a productivity planner?<\/h3>\r\n\r\n\r\n\r\n<p>Picture this: you\u2019ve been in Zoom meetings all morning, and you&#8217;re still working on that deck for your afternoon presentation. Meanwhile, your to-do list for the week keeps piling up, and you\u2019re feeling like things are spiraling out of control.<\/p>\r\n\r\n\r\n\r\n<p>Most of us have faced a similar scenario at some point in our work lives.<\/p>\r\n\r\n\r\n\r\n<p>Luckily, there are dozens of productivity apps, tools, or planners out there that can help you stay on top of all your work, whether this to help you focus, plan your week, or achieve <a href=\"https:\/\/monday.com\/blog\/productivity\/inbox-zero\/\" target=\"_blank\" rel=\"noopener\">inbox zero<\/a>.<\/p>\r\n\r\n\r\n\r\n<p>It\u2019s up to you to choose a solution that matches your needs, but the benefits of using a \u2018digital\u2019 planner cannot be understated.<\/p>\r\n\r\n\r\n\r\n<p>There are so many tasks and activities that need to be planned into our working lives that using pen and paper may not cut it for very long.<\/p>\r\n\r\n\r\n\r\n<p>A core benefit of these virtual planners is being able to easily access, edit, and store your work in a single place so that you\u2019ll have everything on hand.<\/p>\r\n\r\n\r\n\r\n<p>With a productivity planner, you can:<\/p>\r\n\r\n\r\n\r\n<ul class=\"wp-block-list\">\r\n<li><strong>Store everything in one place: <\/strong>collate and view all your work, including to-do lists, task lists, documents, files, schedules, workflows, and appointments.<\/li>\r\n<li><strong>Work on the go: <\/strong>having access to your work on a mobile device means that you needn\u2019t stay tethered to your work desk. You can easily edit and update your work anywhere you are.<\/li>\r\n<li><strong>Set reminders and deadlines:<\/strong>\u00a0this is super useful when you\u2019ve tons going on and need to prioritize and follow up on different tasks.<\/li>\r\n<li><strong>Have a safe backup of your work on the cloud:<\/strong>\u00a0having everything sync easily across devices means that you always have a copy of your work backed up for when you need it.<\/li>\r\n<\/ul>\r\n<p style=\"text-align: center;\"><span><a class=\"cta-button blue-button\" aria-label=\"Get started with monday.com\" href=\"https:\/\/auth.monday.com\/users\/sign_up_new\" target=\"_blank\">Get started with monday.com<\/a><\/span><\/p>\r\n\r\n\r\n\r\n<h2 class=\"wp-block-heading\">How can a productivity planner benefit your team?<\/h2>\r\n\r\n\r\n\r\n<p>It\u2019s common for employees to deal with different kinds of organizational challenges in their working lives. They may fail to prioritize tasks, struggle with multitasking, or face distractions during this day.<\/p>\r\n\r\n\r\n\r\n<p>Needless to say, every employee could do with some support to improve their personal productivity and time management.<\/p>\r\n\r\n\r\n\r\n<p>Using a productivity planner is super useful because it can help teams address some of these issues by helping them organize and plan their schedule.<\/p>\r\n\r\n\r\n\r\n<figure class=\"wp-block-image is-style-default\"><img decoding=\"async\" class=\"aligncenter\" title=\"monday.com todo list\" src=\"https:\/\/monday.com\/blog\/wp-content\/uploads\/2021\/07\/pasted-image-0-34.png\" alt=\"to do list in monday.com\" width=\"1200\" height=\"470\" \/><\/figure>\r\n\r\n\r\n\r\n<p>Here are some of the benefits of using a productivity planner:<\/p>\r\n\r\n\r\n\r\n<ul class=\"wp-block-list\">\r\n<li>It increases productivity by helping everyone view, organize, and manage their workflow.<\/li>\r\n<li>It helps you list and track the progress of your tasks so that you don\u2019t drop the ball on anything.<\/li>\r\n<li>It helps you focus and prioritize the most important tasks on your to-do list.<\/li>\r\n<li>It helps all employees manage their time better by scheduling appointments or meetings.<\/li>\r\n<li>It decreases the stress of balancing everything on a hectic schedule.<\/li>\r\n<li>The ability to share your schedule with peers allows for greater transparency and collaboration.<\/li>\r\n<\/ul>\r\n\r\n\r\n\r\n<h2 class=\"wp-block-heading\">What are the key elements of the best productivity planners?<\/h2>\r\n\r\n\r\n\r\n<p>If you\u2019re convinced that a planner is what your team needs to efficiently manage their day, then you\u2019ll want to understand more about the key functionality required.<\/p>\r\n\r\n\r\n\r\n<p>Some of the best productivity planners have the following features:<\/p>\r\n\r\n\r\n\r\n<h3 class=\"wp-block-heading\">Team and individual task management<\/h3>\r\n\r\n\r\n\r\n<p>Daily task management lies at the heart of productivity at the workplace, so you\u2019ll want an app that can help you organize and track your work easily.<\/p>\r\n\r\n\r\n\r\n<p>Whether you\u2019re talking about employee productivity or team productivity,<\/p>\r\n\r\n\r\n\r\n<p>Your planner should be able to handle a simple to-do list that may typically be an employee&#8217;s task list. Alternatively, look for a platform that can also impact team productivity with an ability to handle complex task lists across teams or functions.<\/p>\r\n\r\n\r\n\r\n<p>You\u2019re in luck, because there\u2019s a really cool platform that can do all the heavy lifting for you.<\/p>\r\n\r\n\r\n\r\n<p>It\u2019s called monday.com, and it\u2019s a flexible and intuitive work platform that\u2019s designed to help teams boost their productivity.<\/p>\r\n\r\n\r\n\r\n<figure class=\"wp-block-image is-style-default\"><img decoding=\"async\" class=\"aligncenter\" title=\"monday.com task management\" src=\"https:\/\/monday.com\/blog\/wp-content\/uploads\/2021\/07\/pasted-image-0-36.png\" alt=\"task management dashboard in monday.com\" width=\"1200\" height=\"870\" \/><\/figure>\r\n\r\n\r\n\r\n<p>Here\u2019s how monday.com can help you with <a href=\"https:\/\/monday.com\/s\/task-management-software\" target=\"_blank\" rel=\"noopener\">task management<\/a>:<\/p>\r\n\r\n\r\n\r\n<ul class=\"wp-block-list\">\r\n<li>Keep all your tasks (both individual or team) in one place, and view and track progress via a range of visually appealing dashboards.<\/li>\r\n<li>Easily assign tasks to owners, prioritize them, and set due dates with a few clicks.<\/li>\r\n<li>Set reminders for important tasks, and alerts for upcoming deadlines so that you\u2019ll never drop the ball on anything.<\/li>\r\n<li>Get started with <a href=\"https:\/\/monday.com\/templates\/\" target=\"_blank\" rel=\"noopener\">ready-made task management templates<\/a>\u00a0\u2014 there\u2019s no major learning or onboarding required.<\/li>\r\n<\/ul>\r\n\r\n\r\n\r\n<h3 class=\"wp-block-heading\">Multiple views that help you keep track of work<\/h3>\r\n\r\n\r\n\r\n<p>Seeing things laid out visually is a great way to understand where things stand at a glance, without having to read through lists or notes to understand everything.<\/p>\r\n\r\n\r\n\r\n<p>So, you\u2019ll want to choose a planner that has strong visual functionality, so that you\u2019ll spend less time trying to understand everything.<\/p>\r\n\r\n\r\n\r\n<figure class=\"wp-block-image is-style-default\"><img decoding=\"async\" class=\"aligncenter\" title=\"monday.com multiple views\" src=\"https:\/\/monday.com\/blog\/wp-content\/uploads\/2021\/07\/visual.png\" alt=\"multiple views in monday.com\" width=\"1060\" height=\"435\" \/><\/figure>\r\n\r\n\r\n\r\n<p>Again, monday.com is your best bet if you\u2019re after visual design <em>and <\/em>functionality.<\/p>\r\n\r\n\r\n\r\n<p>Not only is it simple and user-friendly to use, but it can also help you chart out your workflow \u2014 the status of your task or project, who\u2019s working on what, what\u2019s done, what\u2019s not.<\/p>\r\n\r\n\r\n\r\n<p>Basically, monday.com can help you visualize, well, everything.<\/p>\r\n\r\n\r\n\r\n<p>Additionally, our platform can:<\/p>\r\n\r\n\r\n\r\n<ul class=\"wp-block-list\">\r\n<li>Help you manage your resource capacity and team workload with the latest data on assigned work and roles.<\/li>\r\n<li>Help you pull reports across your workflow so that you can see what\u2019s working, what\u2019s not, and make decisions based on data analysis.<\/li>\r\n<li>Respect the individuality of your team members by allowing them to customize the way they chose to see their work using different views, including Gantt charts, map view, <a class=\"wpil_keyword_link\" href=\"https:\/\/monday.com\/blog\/project-management\/kanban-project-managment\/\" target=\"_blank\" rel=\"noopener\" title=\"Kanban board\" data-wpil-keyword-link=\"linked\">Kanban board<\/a>, workload, timeline, and more.<\/li>\r\n<\/ul>\r\n\r\n\r\n\r\n<h3 class=\"wp-block-heading\">Integrations with popular tools<\/h3>\r\n\r\n\r\n\r\n<p>Your digital planner should easily be able to integrate with and complement your existing suite of tools so that you\u2019re not spending ages transferring data from one to the other.<\/p>\r\n\r\n\r\n\r\n<p>Integration also ensures your team isn&#8217;t wasting time logging on and switching from one platform to the other when they need to access information stored in different places.<\/p>\r\n\r\n\r\n\r\n<p>Imagine how useful it\u2019d be if your productivity planner of choice could <a href=\"https:\/\/support.monday.com\/hc\/en-us\/articles\/360001362725-How-to-use-the-Calendar-Integration-\" target=\"_blank\" rel=\"noopener\">integrate with your external calendar<\/a>\u00a0on your phone or mobile device. All you\u2019d need to do is glance at your calendar to view daily meetings, interviews, or appointments in one place.<\/p>\r\n\r\n\r\n\r\n<p>With monday.com, you can sync up the items in your external calendar to be able to view, edit and manage everything without having to switch between tools.<\/p>\r\n\r\n\r\n\r\n<p>You can even take it a step further, and add reminders or alerts for upcoming appointments or deadlines.<\/p>\r\n\r\n\r\n\r\n<p>In fact, monday.com integrates with dozens of the most popular apps and tools with a few clicks.<\/p>\r\n\r\n\r\n\r\n<p>So if you make changes in one, you\u2019ll see it appear where it needs to, saving you the hassle and time of having to update your data separately.<\/p>\r\n\r\n\r\n\r\n<h3 class=\"wp-block-heading\">Weekly planner and to-do list templates<\/h3>\r\n\r\n\r\n\r\n<p>Imagine if your digital planner of choice can already predict what you need to keep things organized, and includes ready-made templates to give you a headstart?<\/p>\r\n\r\n\r\n\r\n<p>Well, that\u2019s exactly what monday.com offers.<\/p>\r\n\r\n\r\n\r\n<p>If you head to our <a href=\"http:\/\/monday.com\/templates\" target=\"_blank\" rel=\"noopener\">template center<\/a>, you\u2019ll be able to access and use 200+ templates for every kind of business, industry, or team.<\/p>\r\n\r\n\r\n\r\n<p>The best part? These are fully customizable so you can get up and running, and change what you need along the way.<\/p>\r\n\r\n\r\n\r\n<p>Take a look at our <a href=\"https:\/\/monday.com\/templates\/weekly-to-do-list\" target=\"_blank\" rel=\"noopener\">weekly to-do list template<\/a>\u00a0 \u2014 perfect if you\u2019re focused on nailing your weekly tasks in less time.<\/p>\r\n<p><img decoding=\"async\" class=\"aligncenter wp-image-73276 size-full\" title=\"Weekly to-do list in monday.com\" src=\"https:\/\/monday.com\/blog\/wp-content\/uploads\/2021\/07\/Weekly-to-do-list.png\" alt=\"Weekly to-do list in monday.com\" width=\"1563\" height=\"612\" srcset=\"https:\/\/monday.com\/blog\/wp-content\/uploads\/2021\/07\/Weekly-to-do-list.png 1563w, https:\/\/monday.com\/blog\/wp-content\/uploads\/2021\/07\/Weekly-to-do-list-300x117.png 300w, https:\/\/monday.com\/blog\/wp-content\/uploads\/2021\/07\/Weekly-to-do-list-1024x401.png 1024w, https:\/\/monday.com\/blog\/wp-content\/uploads\/2021\/07\/Weekly-to-do-list-768x301.png 768w, https:\/\/monday.com\/blog\/wp-content\/uploads\/2021\/07\/Weekly-to-do-list-1536x601.png 1536w\" sizes=\"(max-width: 1563px) 100vw, 1563px\" \/><\/p>\r\n\r\n\r\n\r\n<h3 class=\"wp-block-heading\">Facilitates cross-team collaboration<\/h3>\r\n\r\n\r\n\r\n<p>When you\u2019re working in a team, it\u2019s vital that you communicate quickly and efficiently with each other.<\/p>\r\n\r\n\r\n\r\n<a class=\"twitter-box\" arial-label=\"Tweet\" target=\"_blank\" onclick=\"window.open(this.href,'targetWindow','toolbar=no,location=no,status=no,menubar=no,scrollbars=yes,resizable=yes, width=800,height=450'); return false;\" href=\"https:\/\/twitter.com\/intent\/tweet?text=\">A failure to communicate can result in time wasted in figuring out misunderstandings and mistakes that could have been avoided in the first place.<span><\/span><\/a>\r\n\r\n\r\n\r\n<p>Your planner should make it easy for you to collaborate with the rest of your team, whether this via easy document sharing and permissions or in-app messaging.<\/p>\r\n\r\n\r\n\r\n<p>monday.com excels in this regard because it offers many features that are designed to improve communication and connectivity, such as:<\/p>\r\n\r\n\r\n\r\n<ul class=\"wp-block-list\">\r\n<li>The ability to share boards and data with internal colleagues or external stakeholders.<\/li>\r\n<li>Messaging and in-context notifications to cut back on email back-and-forth.<\/li>\r\n<li>Easy file-sharing and time-tracking capabilities.<\/li>\r\n<li>iOS and Android apps for smart devices, allowing you to work on the go.<\/li>\r\n<\/ul>\r\n\r\n\r\n\r\n<figure class=\"wp-block-image is-style-default\"><img decoding=\"async\" class=\"aligncenter\" title=\"monday.com app\" src=\"https:\/\/monday.com\/blog\/wp-content\/uploads\/2021\/07\/team-collab2.png\" alt=\"monday.com team tasks board on a tablet\" width=\"681\" height=\"420\" \/><\/figure>\r\n\r\n\r\n\r\n<p style=\"text-align: center;\"><span><a class=\"cta-button blue-button\" aria-label=\"Get started\" href=\"https:\/\/auth.monday.com\/users\/sign_up_new\" target=\"_blank\">Get started<\/a><\/span><\/p>\r\n<h2 class=\"wp-block-heading\">Why is monday.com the ideal productivity planner?<\/h2>\r\n\r\n\r\n\r\n<p>Ultimately, choosing a productivity planner for your team boils down to the kind of features you\u2019re looking for.<\/p>\r\n\r\n\r\n\r\n<p>But, one thing\u2019s certain:<\/p>\r\n\r\n\r\n\r\n<p>Whether you\u2019re a one-person army who is looking to get organized or a thriving global organization that\u2019s aiming to increase productivity \u2014 monday.com has all the functionality you need to get organized.<\/p>\r\n\r\n\r\n\r\n<p>That\u2019s become the monday.com Work OS gives you the kind of flexibility that can empower your employees and super-charge your team to produce their best work.<\/p>\r\n\r\n\r\n\r\n<figure class=\"wp-block-image is-style-default\"><img decoding=\"async\" class=\"aligncenter\" title=\"monday.com templates\" src=\"https:\/\/monday.com\/blog\/wp-content\/uploads\/2021\/07\/workOS.png\" alt=\"grid view of monday.com templates and features\" width=\"556\" height=\"402\" \/><\/figure>\r\n\r\n\r\n\r\n<p>monday.com\u2019s work operation system (Work OS) lets teams develop their own workflow apps, allowing them to organize and manage daily tasks, workflows, and processes.<\/p>\r\n\r\n\r\n\r\n<p>Apart from robust task management capabilities, super-useful templates, and effortless ways to collaborate, we also offer the ability to:<\/p>\r\n\r\n\r\n\r\n<ul class=\"wp-block-list\">\r\n<li>Customize everything you need, whether this is your task board, columns, views, your daily workflow.<\/li>\r\n<\/ul>\r\n\r\n\r\n\r\n<ul class=\"wp-block-list\">\r\n<li>Automate your routine work and recurring tasks in seconds with our powerful <a href=\"https:\/\/support.monday.com\/hc\/en-us\/articles\/360001222900-monday-com-Automations\" target=\"_blank\" rel=\"noopener\">automation<\/a>\u00a0capabilities, freeing up time to focus on valuable work.<\/li>\r\n<\/ul>\r\n\r\n\r\n\r\n<ul class=\"wp-block-list\">\r\n<li>Get up and running in no time \u2014 our all-in-one <a href=\"http:\/\/monday.com\/product\/\" target=\"_blank\" rel=\"noopener\">work management platform<\/a>\u00a0allows you to track and plan everything in a single place, so you needn&#8217;t rely on multiple apps and tools. monday.com\u2019s visual interface is simplistic in design, super visual, and a pleasure to use with minimal onboarding.<\/li>\r\n<\/ul>\r\n\r\n\r\n\r\n<h2 class=\"wp-block-heading\">How Lonely Planet UK boosted team productivity with monday.com<\/h2>\r\n\r\n\r\n\r\n<p>To illustrate how you can use monday.com to improve team productivity, let\u2019s take a look at how Lonely Planet successfully manages its weekly tasks and overall operations.<\/p>\r\n\r\n\r\n\r\n<p>The UK Lonely Planet Finance team needed an organizer to view and manage a variety of reporting, management, and transactional tasks weekly.<\/p>\r\n\r\n\r\n\r\n<p>They use a monday.com template to add task list items based on what needs to get done by the end of each week. The board also includes details like timeframes, backlogged tasks, and completed items.<\/p>\r\n\r\n\r\n\r\n<p>Having everything displayed on a board and shared with team members helps everyone communicate easily and step in if anybody needs help or if there&#8217;s a backlog of work that needs to get done.<\/p>\r\n\r\n\r\n\r\n<p>Try out <a href=\"https:\/\/stories.monday.com\/templates\/show\/601\" target=\"_blank\" rel=\"noopener\">their template<\/a>, or read about our other <a href=\"https:\/\/stories.monday.com\/\" target=\"_blank\" rel=\"noopener\">success stories<\/a>\u00a0across a range of sectors and functions.<\/p>\r\n\r\n\r\n\r\n<h2 class=\"wp-block-heading\">Ready to choose a productivity planner for your team?<\/h2>\r\n\r\n\r\n\r\n<p>When you\u2019re choosing a planner, it makes sense to go with the option that ticks all the right boxes for your team.<\/p>\r\n\r\n\r\n\r\n<p>Whether it&#8217;s the ability to automate tasks, share your files, or organize a task list on the go, using a planner can really help to boost your team\u2019s collaboration and productivity.<\/p>\r\n\r\n\r\n\r\n<p>Luckily, with monday.com, you\u2019re getting a platform that covers your every need \u2014 \u00a0task management, to-do lists, a calendar app \u2014 \u00a0the works!<\/p>\r\n\r\n\r\n\r\n<p>Take a look at our <a href=\"https:\/\/monday.com\/product\/\" target=\"_blank\" rel=\"noopener\">full list<\/a>\u00a0of features and benefits. Or give us a go right away using one of our useful <a href=\"https:\/\/monday.com\/templates\" target=\"_blank\" rel=\"noopener\">templates<\/a>\u00a0for all kinds of sectors.<\/p>\r\n<p style=\"text-align: center;\"><span><a class=\"cta-button blue-button\" aria-label=\"Get started\" href=\"https:\/\/auth.monday.com\/users\/sign_up_new\" target=\"_blank\">Get started<\/a><\/span><\/p>\r\n","protected":false},"excerpt":{"rendered":"<p>You might be surprised to learn that over 75%\u00a0of employees don\u2019t think they\u2019re productive during the workday. Some distractions, like a coffee break or a chat with a colleague, are inevitable and can even be valuable. Others, like attending endless meetings or sorting through email, can be a significant drain &#8230;<\/p>\n","protected":false},"author":5,"featured_media":78966,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"_yoast_wpseo_title":"Best productivity planners %%page%% %%sep%% %%sitename%%","_yoast_wpseo_metadesc":"Read all about how a productivity planner can help your team and how to choose the best productivity planners for your business.","monday_item_id":18009434726,"monday_board_id":0,"footnotes":"","_links_to":"","_links_to_target":""},"categories":[13905],"tags":[],"class_list":["post-72989","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-productivity"],"acf":{"lobby_image":false,"post_thumbnail_title":"","hide_post_info":false,"hide_bottom_cta":false,"hide_from_blog":true,"cluster":"","display_dates":"default","banner_url":"","main_text_banner":"","sub_title_banner":"","sub_title_banner_second":"","banner_button_text":"","below_banner_line":""},"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v26.6 (Yoast SEO v26.6) - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Best productivity planners | monday.com Blog<\/title>\n<meta name=\"description\" content=\"Read all about how a productivity planner can help your team and how to choose the best productivity planners for your business.\" \/>\n<meta name=\"robots\" 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