{"id":59921,"date":"2021-05-05T23:04:54","date_gmt":"2021-05-05T23:04:54","guid":{"rendered":"https:\/\/staging-mondaycomblog.kinsta.cloud\/?post_type=pm&#038;p=59921"},"modified":"2026-03-30T01:37:46","modified_gmt":"2026-03-30T06:37:46","slug":"project-management-professional","status":"publish","type":"post","link":"https:\/\/monday.com\/blog\/project-management\/project-management-professional\/","title":{"rendered":"What\u2019s a project management professional?"},"content":{"rendered":"<p>Two of the <a href=\"https:\/\/wellingtone.co.uk\/wp-content\/uploads\/2020\/06\/The-State-of-Project-Management-Report-2020-Wellingtone.pdf\" target=\"_blank\" rel=\"nofollow noopener\">biggest issues<\/a> plaguing the project management world are taking on too many projects and poorly trained project managers.<\/p>\n<p>The former requires adequate resources and a project management system that lets you know when your team is stretched thin (monday.com can help with that).<\/p>\n<p>The latter requires an investment in education and training.<\/p>\n<p>Passing the Project Management Professional certification exam won\u2019t solve all your problems, but it\u2019s definitely a leg up in the project management world.<\/p>\n<p>In this article, we\u2019ll explain what a project management professional does day-to-day, and how they keep up with their long list of responsibilities:<\/p>\n<p>Get officially certified in monday.com and showcase your expertise with a diploma and digital badge, powered by monday academy. <a href=\"https:\/\/monday.com\/academy\/catalog?type=Certification&amp;utm_medium=mondayblog&amp;utm_source=blogtext&amp;utm_campaign=academycertifications\">Get an official monday.com certification.<\/a><\/p>\n<h2>What is a project management professional?<\/h2>\n<p>You can go 2 ways with defining a project management professional. You can talk about what they do and why they\u2019re important, or you can define what it takes to become a certified project management professional.<\/p>\n<p>Let\u2019s explore both.<\/p>\n<blockquote><p>A certified project management professional is a person who\u2019s finished the necessary course work, has relevant project management experience, and has passed their PMP certification exam.<\/p><\/blockquote>\n<p>The PMP certification stands for Project Management Professional and is an internationally recognized certification offered by the Project Management Institute (PMI). PMI is an American non-profit organization for project management.<\/p>\n<p>Private, public, and non-profit organizations, as well as governments, employ PMP-certified project management professionals to apply a standard and evolving set of principles and practices defined by PMI to improve the success rate of their projects.<\/p>\n<p>Put simply, project management professionals apply their extensive knowledge and experience to real-world projects that bring value to organizations.<\/p>\n<p><img decoding=\"async\" class=\"aligncenter wp-image-59933 size-full\" title=\"PMP eligibility\" src=\"https:\/\/www.monday.com\/blog\/wp-content\/uploads\/2021\/04\/PMP-eligibility.png\" alt=\"Becoming a project management professional requires a mix of education and experience.\" width=\"1900\" height=\"1270\" srcset=\"https:\/\/monday.com\/blog\/wp-content\/uploads\/2021\/04\/PMP-eligibility.png 1900w, https:\/\/monday.com\/blog\/wp-content\/uploads\/2021\/04\/PMP-eligibility-300x201.png 300w, https:\/\/monday.com\/blog\/wp-content\/uploads\/2021\/04\/PMP-eligibility-1024x684.png 1024w, https:\/\/monday.com\/blog\/wp-content\/uploads\/2021\/04\/PMP-eligibility-768x513.png 768w, https:\/\/monday.com\/blog\/wp-content\/uploads\/2021\/04\/PMP-eligibility-1536x1027.png 1536w\" sizes=\"(max-width: 1900px) 100vw, 1900px\" \/><\/p>\n<p>(<a href=\"https:\/\/www.whizlabs.com\/blog\/pmp-certification\/\" target=\"_blank\" rel=\"nofollow noopener\">Image Source<\/a>)<\/p>\n<p>As of June 2019, the Project Management Institute stated there were <a href=\"https:\/\/www.pmitoday-digital.com\/pmitoday\/august_2019?pg=4#pg4\" target=\"_blank\" rel=\"nofollow noopener\">932,720<\/a> active project management professional certification holders, across 218 countries.<\/p>\n<p>Commonly, project management professionals earn their titles after completing a PMP certification.<\/p>\n<p>Before qualifying to write the exam, the candidate must have a 4-year degree and 3 years of experience in the field, or a high school diploma or an associate\u2019s degree as well as 5 years experience.<\/p>\n<p><a href=\"https:\/\/monday.com\/blog\/project-management\/project-management-professional\/\">PMP<\/a> candidates must also have a minimum of 35 hours of project management education or formal training, or already hold their CAPM (<a class=\"wpil_keyword_link \" title=\"Certified Associate in Project Management\" href=\"https:\/\/monday.com\/blog\/project-management\/associate-in-project-mangement\/\" target=\"_blank\" rel=\"noopener\" data-wpil-keyword-link=\"linked\">Certified Associate in Project Management<\/a>) Certification. Many hopeful PMPs gain these 35 hours through a PMP prep study course.<\/p>\n<p style=\"text-align: center;\"><a class=\"cta-button blue-button\" aria-label=\"Get started with monday.com\" href=\"https:\/\/auth.monday.com\/users\/sign_up_new\" target=\"_blank\">Get started with monday.com<\/a><\/p>\n<h3>How does a project management professional differ from a project manager?<\/h3>\n<blockquote><p>A project management professional can be a project manager, but not all project management professionals are project managers. And not all project managers are PMPs.<\/p><\/blockquote>\n<p>Technically, you don\u2019t have to be certified to be a project manager. Sometimes relevant experience and working your way up the corporate ladder is all it takes.<\/p>\n<p>There are countless project managers out there right now working with nothing more than a high school diploma and some informal training. They\u2019ve never taken a course or an exam in project management.<\/p>\n<p>So why take the exam to begin with?<\/p>\n<p>Many people take the PMP exam and pursue the project management professional title to boost their status in the industry, move up the corporate ladder, movie companies, or make more money.<\/p>\n<h2>Typical responsibilities of a project management professional<\/h2>\n<p>Completing the certification course helps provide the project management knowledge needed to tackle the problems and opportunities you\u2019ll face as a project manager.<\/p>\n<p>The responsibilities will vary widely depending on the industry, business, and role, but there are some common themes:<\/p>\n<h3>Acting as the project\u2019s champion<\/h3>\n<p>The project management profession requires relevant experience and specialization in a knowledge area that makes it easier to make better decisions on behalf of the project\u2019s stakeholders.<\/p>\n<p>Many refer to those as hard skills. It\u2019s the technical stuff that commands trust and respect that you\u2019ll get the job done right.<\/p>\n<p><a href=\"https:\/\/www.pmi.org\/-\/media\/pmi\/documents\/public\/pdf\/learning\/thought-leadership\/pulse\/pulse-of-the-profession-2019.pdf?sc_lang_temp=en\" target=\"_blank\" rel=\"nofollow noopener\">82%<\/a> of project management innovators believe prioritizing the development of project management technical skills is the way of the future.<\/p>\n<p>On the other hand, soft skills \u2014 like communication and problem-solving \u2014 are just as important, if not more.<\/p>\n<p>Whether it\u2019s their idea or not, the project management professional\u2019s job is to get involved at the earliest stage, develop a full business case, and execute the project successfully.<\/p>\n<p>Ideally, they\u2019d have knowledge of the corporate strategy to ensure the project fully aligns at all times.<\/p>\n<p>Ensuring all employees, contractors, vendors, and stakeholders have everything they need at all times requires strong communication and organizational skills.<\/p>\n<h3>Building a winning team<\/h3>\n<p>The project management professional can\u2019t do it alone. They have to delegate and squeeze top performance out of all project team members.<\/p>\n<p>It may mean hiring new people, picking the right contractors and vendors, or working with what resources are already in place.<\/p>\n<p><img decoding=\"async\" class=\"aligncenter wp-image-59943 size-full\" title=\"monday.com workload view\" src=\"https:\/\/www.monday.com\/blog\/wp-content\/uploads\/2021\/04\/monday.com-workload-view.png\" alt=\"The workload view shows you who's overwork and who's underutilized.\" width=\"1276\" height=\"601\" srcset=\"https:\/\/monday.com\/blog\/wp-content\/uploads\/2021\/04\/monday.com-workload-view.png 1276w, https:\/\/monday.com\/blog\/wp-content\/uploads\/2021\/04\/monday.com-workload-view-300x141.png 300w, https:\/\/monday.com\/blog\/wp-content\/uploads\/2021\/04\/monday.com-workload-view-1024x482.png 1024w, https:\/\/monday.com\/blog\/wp-content\/uploads\/2021\/04\/monday.com-workload-view-768x362.png 768w\" sizes=\"(max-width: 1276px) 100vw, 1276px\" \/><\/p>\n<p>Having a specialist for each knowledge area of the project with the right mix of training, education, and experience is invaluable. However, they\u2019re only effective if you utilize them properly.<\/p>\n<p>monday.com, a Work OS that lets you build the perfect flow for your project, has a special <a href=\"https:\/\/monday.com\/blog\/project-management\/workload-management\/\" target=\"_blank\" rel=\"noopener\">workload view<\/a> (screenshot above) that tells you who\u2019s maxed out and who\u2019s underutilized on any given date.<\/p>\n<h3>Organizing an iron-clad plan<\/h3>\n<p>With a team in place, the project management professional works to define the exact tasks required to complete the project successfully.<\/p>\n<p>The certified project manager would use their expertise and experience to ensure the project\u2019s pace is on track and that everyone remains adaptable to any changes in the project scope.<\/p>\n<p>Writing a <a class=\"wpil_keyword_link \" title=\"project plan\" href=\"https:\/\/monday.com\/blog\/project-management\/how-to-write-a-killer-project-plan-in-6-simple-steps\/\" data-wpil-keyword-link=\"linked\">project plan<\/a> requires defining deliverables, milestones, scope, and success criteria. You\u2019ll identify risks to monitor, list out project resources, develop change management procedures, and create a communication plan alongside the project schedule.<\/p>\n<p>Most importantly, you\u2019ll ensure everyone understands the project goals and their role in the process. That bit is crucial. If even the lowest person on the team doesn\u2019t understand the project and their role, then you can expect mistakes and project delays.<\/p>\n<h3>Managing project resources and expenses<\/h3>\n<p>Sticking to the project schedule and <a href=\"https:\/\/monday.com\/blog\/project-management\/resource-management\/\" target=\"_blank\" rel=\"noopener\">proper resource management<\/a> are 2 essential factors to completing a project successfully, on time, and within budget.<\/p>\n<p><img decoding=\"async\" class=\"aligncenter wp-image-59948 size-full\" title=\"Resource management\" src=\"https:\/\/www.monday.com\/blog\/wp-content\/uploads\/2021\/04\/Resource-management.png\" alt=\"monday.com's resource management template provides a snapshot of all your resources.\" width=\"1600\" height=\"830\" srcset=\"https:\/\/monday.com\/blog\/wp-content\/uploads\/2021\/04\/Resource-management.png 1600w, https:\/\/monday.com\/blog\/wp-content\/uploads\/2021\/04\/Resource-management-300x156.png 300w, https:\/\/monday.com\/blog\/wp-content\/uploads\/2021\/04\/Resource-management-1024x531.png 1024w, https:\/\/monday.com\/blog\/wp-content\/uploads\/2021\/04\/Resource-management-768x398.png 768w, https:\/\/monday.com\/blog\/wp-content\/uploads\/2021\/04\/Resource-management-1536x797.png 1536w\" sizes=\"(max-width: 1600px) 100vw, 1600px\" \/><\/p>\n<p>Having experience creating project estimates and sticking to them as best as possible is a big part of it.<\/p>\n<p>It can be especially challenging if you have finite resources that you\u2019re trying to stretch across the project. In those situations, it\u2019s best to keep a close eye on all your resources each day using a resource management board like the screenshot above.<\/p>\n<p>With it, you\u2019ll always know what resources are available, their current status, location, and who\u2019s responsible for them.<\/p>\n<h3>Delivering value at key milestones<\/h3>\n<p>Completing projects successfully and doing them within budget is a key component to managing projects successfully. Equally important is delivering value on time.<\/p>\n<p>At the project\u2019s inception, you\u2019ll usually agree upon key project milestones with your stakeholder group. At those milestones, you\u2019ll send up status reports and often deliver some value.<\/p>\n<p>The biggest thing that stands in your way of doing that is a potential risk item surfacing. The project management profession is one full of potential chaos that can disrupt the day-to-day.<\/p>\n<p>A project management education combined with plenty of industry experience will help ensure you\u2019re always 2 steps ahead of potential problems that could kick the project off course. That requires diligent planning for risk and preparing contingency plans should any of them actually occur.<\/p>\n<p style=\"text-align: center;\"><a class=\"cta-button blue-button\" aria-label=\"Get started\" href=\"https:\/\/auth.monday.com\/users\/sign_up_new\" target=\"_blank\">Get started<\/a><\/p>\n<h2>A brief \u201cday in the life\u201d of a project management professional<\/h2>\n<p>Getting the PMP exam out of the way and earning your project management professional credential paves the way to a lucrative career in project management. But what exactly do project management professionals do day-to-day?<\/p>\n<p>If you\u2019re working from home or the office, there are likely a lot of meetings via Zoom, Webex, or Microsoft Teams.<\/p>\n<p>An early morning status meeting to meet with key project stakeholders or leadership is common.<\/p>\n<p>Working-level meetings where you work with your team and contractors are also common. This is where the magic happens. Tasks are checked off, and progress gets made on deliverables.<\/p>\n<p>It\u2019s not all managing people and updating stakeholders. Sometimes you have to pour over reports to make sense of the data you\u2019ve gathered in the hopes of drawing insights from it.<\/p>\n<p>Once extracted, it\u2019s vital to put together presentations or reports to transfer those insights and hopefully turn them into action.<\/p>\n<p>Keeping up with email is essential too. It\u2019s best to do that in batches throughout the day, so it doesn\u2019t interfere with the actual project work.<\/p>\n<p>Ensuring your team stays within the project scope requires constant communication, decision-making, and conflict resolution.<\/p>\n<a class=\"twitter-box\" arial-label=\"Tweet\" target=\"_blank\" onclick=\"window.open(this.href,'targetWindow','toolbar=no,location=no,status=no,menubar=no,scrollbars=yes,resizable=yes, width=800,height=450'); return false;\" href=\"https:\/\/twitter.com\/intent\/tweet?text=\">As a PMP, you\u2019ll experience plenty of \u201cthe sky is falling\u201d moments where team members, stakeholders, and contractors present real problems that need timely solutions.<span><\/span><\/a>\n<p>Only through work experience will you gain the insights and critical thinking skills necessary to knock them down as the surface.<\/p>\n<h2>Essential tools for the project management professional<\/h2>\n<p>With a lot of meetings, you\u2019ll likely spend a fair amount creating and tweaking Google Slides or Powerpoint presentations \u2014 unless you have the ability to create customized reports and dashboards using a platform like monday.com&#8230;<\/p>\n<p>That project management knowledge, training, and experience often have to be filtered so that those outside the industry fully understand what you\u2019re doing.<\/p>\n<p>That requires doing data analysis and reporting. For that, you\u2019ll need some baseline skills in whatever programs you\u2019ll be using.<\/p>\n<p>Finally, you\u2019ll need project management software of some kind.<\/p>\n<p>Project managers are rarely the subject matter expert for all facets of the project. They need to rely on status updates from their team to pass essential data back up to senior leaders and stakeholders. Project management software makes that possible.<\/p>\n<p>Complex projects call for simple but robust solutions like monday.com.<\/p>\n<h2>How monday.com can help project management professionals excel<\/h2>\n<p>As a Work OS, monday.com provides the foundation for creating a custom workflow that fits your unique needs and processes.<\/p>\n<p><img decoding=\"async\" class=\"aligncenter wp-image-59953 size-full\" title=\"Project management plan template\" src=\"https:\/\/www.monday.com\/blog\/wp-content\/uploads\/2021\/04\/Project-management-plan-template.png\" alt=\"The project management plan template helps guide the busy PMP from initiation through closing.\" width=\"1630\" height=\"842\" srcset=\"https:\/\/monday.com\/blog\/wp-content\/uploads\/2021\/04\/Project-management-plan-template.png 1630w, https:\/\/monday.com\/blog\/wp-content\/uploads\/2021\/04\/Project-management-plan-template-300x155.png 300w, https:\/\/monday.com\/blog\/wp-content\/uploads\/2021\/04\/Project-management-plan-template-1024x529.png 1024w, https:\/\/monday.com\/blog\/wp-content\/uploads\/2021\/04\/Project-management-plan-template-768x397.png 768w, https:\/\/monday.com\/blog\/wp-content\/uploads\/2021\/04\/Project-management-plan-template-1536x793.png 1536w\" sizes=\"(max-width: 1630px) 100vw, 1630px\" \/><\/p>\n<p><a href=\"https:\/\/wellingtone.co.uk\/wp-content\/uploads\/2020\/06\/The-State-of-Project-Management-Report-2020-Wellingtone.pdf\" target=\"_blank\" rel=\"nofollow noopener\">54%<\/a> of project managers say that they don\u2019t have access to real-time project KPIs. monday.com can turn that around. Project planning, task management, and risk management features come standard.<\/p>\n<p>Your team will experience less admin work and great collaboration thanks to the real-time communication tools and built-in automations and integrations.<\/p>\n<p>On top of that, having the right data visualizations like Gantt, Kanban, and Timeline views makes it easy to communicate updates to the team and stakeholders.<\/p>\n<p>The best part is you don\u2019t need a project management certification or in-depth training to learn monday.com. It\u2019s built with beauty and simplicity so everyone can jump in and see value from day one.<\/p>\n<h2>Managing projects with ease<\/h2>\n<p>As you can see, taking a course and passing an exam will only take you so far. An experienced project manager knows they\u2019re only as good as the tools they use and the experience they bring to the table.<\/p>\n<p>monday.com takes the guesswork out of project planning and helps keep your project schedule and project scope top of mind at all times. In essence, it makes you and your team more productive so you can focus your efforts on what truly matters.<\/p>\n<p>Check out our <a href=\"https:\/\/monday.com\/templates\/project-management-plan\" target=\"_blank\" rel=\"noopener\">Project Management Plan Template<\/a>. It\u2019ll guide you through project initiation all the way to project closure.<\/p>\n<p style=\"text-align: center;\"><a class=\"cta-button blue-button\" aria-label=\"Get started\" href=\"https:\/\/auth.monday.com\/users\/sign_up_new\" target=\"_blank\">Get started<\/a><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Two of the biggest issues plaguing the project management world are taking on too many projects and poorly trained project managers. The former requires adequate resources and a project management system that lets you know when your team is stretched thin (monday.com can help with that). The latter requires an &#8230;<\/p>\n","protected":false},"author":5,"featured_media":65013,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"_yoast_wpseo_title":"Defining project management professional %%page%% %%sep%% %%sitename%%","_yoast_wpseo_metadesc":"Learn about the project management professional from what they are, to their day-to-day responsibilities, and their tools like 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