{"id":46002,"date":"2021-03-31T00:17:54","date_gmt":"2021-03-31T00:17:54","guid":{"rendered":"https:\/\/staging-mondaycomblog.kinsta.cloud\/?post_type=marketing&#038;p=46002"},"modified":"2025-02-12T10:41:50","modified_gmt":"2025-02-12T10:41:50","slug":"production-scheduling","status":"publish","type":"post","link":"https:\/\/monday.com\/blog\/marketing\/production-scheduling\/","title":{"rendered":"The easiest way to master production scheduling"},"content":{"rendered":"<p>Product production scheduling isn&#8217;t typically on the forefront of our minds when we walk into our favorite store, but a lot has gone on behind the scenes by the time we try on a pair of pants. Before the denim hit the shelves, a manufacturer raced to keep up with a production schedule to ensure the materials were received, processed, and shipped on time\u2014and that&#8217;s only if everything went smoothly.<\/p>\n<p>In fact, <a href=\"https:\/\/financesonline.com\/supply-chain-statistics\/\" target=\"_blank\" rel=\"nofollow noopener noreferrer\">60%<\/a> of supply chain managers believe that the process could be more efficient and effective and <a href=\"https:\/\/www.forbes.com\/consent\/?toURL=https:\/\/www.forbes.com\/forbes-insights\/our-work\/transportation-2023\/\" target=\"_blank\" rel=\"nofollow noopener noreferrer\">half<\/a> of them think technology will help them carry out that goal. In this article, we\u2019re going deep into product production scheduling, how it\u2019s changing, technology\u2019s critical role in the supply chain, and how to use it to master production scheduling in 2023.<\/p>\n<p>First up, let&#8217;s dust off our dictionary and define the term.<\/p>\n<h2>What is production scheduling?<\/h2>\n<blockquote><p>Product production scheduling is the process of assigning different raw materials, resources or processes to different products. It\u2019s meant to make your production process as efficient and cost-effective as possible when it comes to materials and people \u2014 all while delivering products on time.<\/p><\/blockquote>\n<p>Production scheduling is essential to the entire supply chain. In fact, it\u2019s responsible for some of the most important key performance indicators (KPIs) in the supply chain as a whole.<\/p>\n<p>Here are a few common production scheduling KPIs:<\/p>\n<ul>\n<li>Daily performance<\/li>\n<li>Cost reduction<\/li>\n<li>Production service rate<\/li>\n<li>Inventory turn<\/li>\n<li>Production time<\/li>\n<li>Cycle time<\/li>\n<li>Order management<\/li>\n<\/ul>\n<p>With the above KPIs in mind, we&#8217;ll need to come up with a reasonable timeframe and map out how we&#8217;ll reach our goals.<\/p>\n<p>But first, we need to clarify an industry-related term you might have come across already; production planning. While the two are similar, there&#8217;s a key difference here.<\/p>\n<p style=\"text-align: center;\"><div class=\"signup-form-wrapper\">\r\n      <div class=\"signup-form-inner\">\r\n      <div class=\"banner \">\r\n         <span class=\"b-left\">\r\n            <div class=\"h2\">One platform for better teamwork <\/div>\r\n            <div class=\"h3\">\r\n              with monday.com Work OS                          <\/div>\r\n              <img decoding=\"async\" class=\"banner-logo d-none d-md-block\" src=\"https:\/\/monday.com\/blog\/wp-content\/themes\/monday\/img\/logo-white.svg\" alt=\"logo\">\r\n         <\/span>\r\n         <span class=\"b-right\">\r\n            <svg class=\"banner-stars d-none d-md-block\" width=\"183\" height=\"85\" viewBox=\"0 0 183 85\" fill=\"none\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\">\r\n              <path fill-rule=\"evenodd\" clip-rule=\"evenodd\" d=\"M178.536 62.5357L179.322 60L180.109 62.5358L182.645 63.3223L180.109 64.1087L179.322 66.6449L178.536 64.1088L176 63.3223L178.536 62.5357Z\" fill=\"#FBFBFB\"\/>\r\n              <path fill-rule=\"evenodd\" clip-rule=\"evenodd\" d=\"M146.776 74.7722L148.566 69L150.357 74.7731L156.129 76.5634L150.357 78.3534L148.566 84.1284L146.775 78.3544L141 76.5634L146.776 74.7722Z\" fill=\"#FBFBFB\"\/>\r\n              <path fill-rule=\"evenodd\" clip-rule=\"evenodd\" d=\"M5.77592 5.77216L7.5661 0L9.35658 5.77313L15.1289 7.56336L9.35717 9.35341L7.5661 15.1284L5.77533 9.35438L0.000457764 7.56336L5.77592 5.77216Z\" fill=\"#FBFBFB\"\/>\r\n            <\/svg>\r\n            <svg class=\"banner-stars d-block d-md-none\" width=\"271\" height=\"103\" viewBox=\"0 0 271 103\" fill=\"none\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\">\r\n              <path fill-rule=\"evenodd\" clip-rule=\"evenodd\" d=\"M266.345 69.806L267.092 67.3984L267.838 69.8059L270.246 70.5527L267.838 71.2994L267.092 73.707L266.345 71.2993L263.937 70.5527L266.345 69.806Z\" fill=\"#FBFBFB\"\/>\r\n              <path fill-rule=\"evenodd\" clip-rule=\"evenodd\" d=\"M238.282 93.9891L239.982 88.5078L241.682 93.9899L247.162 95.6895L241.682 97.389L239.982 102.871L238.282 97.3899L232.799 95.6895L238.282 93.9891Z\" fill=\"#FBFBFB\"\/>\r\n              <path fill-rule=\"evenodd\" clip-rule=\"evenodd\" d=\"M5.48421 5.67949L7.18416 0.198242L8.88438 5.68035L14.3643 7.37988L8.88419 9.07947L7.18416 14.561L5.4844 9.08033L0.00154114 7.37988L5.48421 5.67949Z\" fill=\"#FBFBFB\"\/>\r\n            <\/svg>\r\n            <a class=\"button-t\" href=\"https:\/\/auth.monday.com\/users\/sign_up_new\" target=\"_blank\">Get started<\/a>\r\n         <\/span>\r\n      <\/div>\r\n      <div class=\"only-mobile\">\r\n        <img decoding=\"async\" class=\"banner-logo\" src=\"https:\/\/monday.com\/blog\/wp-content\/themes\/monday\/img\/logo-white.svg\" alt=\"logo\">\r\n      <\/div>\r\n   <\/div>\r\n<\/div>\r\n<\/p>\n<h3>What is production planning?<\/h3>\n<p>Production planning determines what and how much needs to be done, while scheduling decides who will perform the operations and when. Like with production scheduling, it allocates resources employees, materials, and production capacity, to serve different customers.<\/p>\n<p>Production planning is the step before scheduling, and though both are essential to the process, we&#8217;ll use the remaining time to focus on production scheduling, starting with creating the schedule.<\/p>\n<p>For example, if you are working on producing a video, you would start with a <a href=\"https:\/\/monday.com\/templates\/post-production-schedule\" target=\"_blank\" rel=\"noopener\">production calendar<\/a> to schedule the process.<\/p>\n<h2>What are the stages of production scheduling?<\/h2>\n<p>The production schedule is adjusted based on the availability of resources and staff, as well as the number of orders to fill.<\/p>\n<p>Basically, you want to balance your customers&#8217; needs with the materials you have available.<\/p>\n<p>The production schedule is created and executed in 5 steps:<\/p>\n<ol>\n<li><strong>Planning &#8211;<\/strong>\u00a0You can do two types of planning \u2014 static or dynamic. Static assumes nothing will change throughout the production process and dynamic assumes anything could change. Both include collecting and analyzing available resources, budgets, timelines and staff availability.<\/li>\n<li><strong>Routing &#8211;<\/strong> Routing is the path from raw material to the finished product. Ideally, production routing identifies the most cost-effective and efficient steps for product manufacturing.<\/li>\n<li><strong>Scheduling &#8211;<\/strong> This is when you define (with time and date) when each step must be completed to fill a production order on time. During this process, you can create different types of schedules, including:\n<ul>\n<li><strong><a href=\"https:\/\/monday.com\/blog\/work-management\/master-schedule\/\">Master schedule<\/a>:<\/strong>\u00a0master production scheduling includes people, routing steps, resources, etc.<\/li>\n<li><strong>Operations or Manufacturing schedule<\/strong>: this includes the routing steps only.<\/li>\n<li><strong>Retail operations scheduling<\/strong>: Specifically for retail, this includes the routing steps for products, which are slightly different as they\u2019re manufactured to sit on a shelf or in an e-commerce queue as opposed to being sent straight to the customer.<\/li>\n<\/ul>\n<\/li>\n<\/ol>\n<p>4.<strong> Dispatching &#8211;<\/strong> This is the process of moving the goods and people around \u2014 issuing orders and instructions for products and parts to move from\u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0place to place throughout the entire production scheduling process.<\/p>\n<p>5.<strong> Execution &#8211;<\/strong> This is where you get it all done, it&#8217;s the process of executing your production schedule.<\/p>\n<p style=\"text-align: center;\"><a class=\"cta-button blue-button\" aria-label=\"Get started\" href=\"https:\/\/auth.monday.com\/users\/sign_up_new\" target=\"_blank\">Get started<\/a><\/p>\n<p>As we&#8217;ve seen above, a successful schedule requires several elements and it can sometimes feel overwhelming to know where to start. We won&#8217;t leave you high and dry; check out our favorite strategy for managing production scheduling.<\/p>\n<h2>How do you optimize production scheduling?<\/h2>\n<p>There are a lot of strategies out there for optimizing the production scheduling process, but we think there\u2019s one that trumps all others: agile scheduling.<\/p>\n<a class=\"twitter-box\" arial-label=\"Tweet\" target=\"_blank\" onclick=\"window.open(this.href,'targetWindow','toolbar=no,location=no,status=no,menubar=no,scrollbars=yes,resizable=yes, width=800,height=450'); return false;\" href=\"https:\/\/twitter.com\/intent\/tweet?text=\">Shift your mindset away from forcing due dates and towards assessing how the shop floor can take control of manufacturing operations when things inevitably go wrong.<span><\/span><\/a>\n<p>Here\u2019s how to build an agile production schedule:<\/p>\n<ul>\n<li><strong>Build a dynamic schedule &#8211;<\/strong> You need to be able to adjust in real-time when something goes wrong, that means redistributing resources, contacting reinforcements, and understanding worker capacity.<\/li>\n<li><strong>Control what is actually work-in-progress (WIP) &#8211;<\/strong> If everything is WIP, then nothing is a priority. Reserve the WIP\u00a0 label for those jobs that require completion <em>right now.<\/em><\/li>\n<li><strong>Prioritize based on on-time delivery as opposed to scheduling due dates &#8211; <\/strong>Your production schedule might prioritize a due date for an order tomorrow. But in reality, the due date that\u2019s five days from now needs attention <em>today<\/em> or the order won\u2019t make it on time. A dynamic schedule allows you to prioritize the latter.<\/li>\n<\/ul>\n<p>Building a dynamic schedule and <a class=\"wpil_keyword_link\" title=\"workflow\" href=\"https:\/\/monday.com\/blog\/productivity\/workflow\/\" data-wpil-keyword-link=\"linked\">workflow<\/a> can\u2019t be done without the right planning and scheduling software.<\/p>\n<p>While most tools lock you into a single due date, others provide the dynamic support that an operations team needs to effectively run a production schedule at maximum efficiency. Before we go any further, let&#8217;s answer the million dollar question.<\/p>\n<h2>What is production scheduling software?<\/h2>\n<p>Production scheduling software is, well, software that allows you to build and manage your production schedule.<\/p>\n<p>It\u2019s meant to make your production process more agile, and allow you to continuously update priorities, your schedule, and keep an eye on inventory plans to make adjustments where they\u2019re needed.<\/p>\n<p>Often referred to as advanced planning and scheduling (APS) software, the best of the bunch can integrate with your <a href=\"https:\/\/monday.com\/blog\/project-management\/enterprise-resource-planning\/\">enterprise resource planning (ERP)<\/a> or manufacturing resource planning (MRP) software so that data automatically updates across all tools.<\/p>\n<p>monday.com is a modern, full work operating system (Work OS) that allows you to easily track and manage your production schedule (as well as integrate with your ERP system or MRP system). Our Work OS offers a variety of views \u2014from dashboards to Gantt Charts\u2014 as well as apps for iOS and Android so you cant the full picture and alter your schedule as needed on the go.<\/p>\n<p style=\"text-align: center;\"><a class=\"cta-button blue-button\" aria-label=\"Get started\" href=\"https:\/\/auth.monday.com\/users\/sign_up_new\" target=\"_blank\">Get started<\/a><\/p>\n<p>Here\u2019s a quick visual of how one company uses monday.com to track production using our <a href=\"https:\/\/monday.com\/templates\/production-tracking\" target=\"_blank\" rel=\"noopener noreferrer\">production tracking template<\/a>. Each production has its own status, person assigned, a clear description of each stage of the process, and relevant dates. And it&#8217;s all displayed on a view that&#8217;s easy to understand at a glance.<\/p>\n<p><img decoding=\"async\" class=\"aligncenter wp-image-46017 size-full\" title=\"monday.com production scheduling template\" src=\"https:\/\/www.monday.com\/blog\/wp-content\/uploads\/2021\/02\/monday.com-production-scheduling-template.png\" alt=\"monday.com production scheduling template\" width=\"1000\" height=\"600\" srcset=\"https:\/\/monday.com\/blog\/wp-content\/uploads\/2021\/02\/monday.com-production-scheduling-template.png 1000w, https:\/\/monday.com\/blog\/wp-content\/uploads\/2021\/02\/monday.com-production-scheduling-template-300x180.png 300w, https:\/\/monday.com\/blog\/wp-content\/uploads\/2021\/02\/monday.com-production-scheduling-template-768x461.png 768w\" sizes=\"(max-width: 1000px) 100vw, 1000px\" \/><\/p>\n<p>It&#8217;s no secret we love monday.com as a solution that can manage any kind of work and that applies to production scheduling. We break down some of our favorite reasons to use monday.com.<\/p>\n<h2>Why you should use monday.com as your production scheduling software<\/h2>\n<p>monday.com isn\u2019t just an APS. It\u2019s a full work operating system, which means you can not only integrate production scheduling with the full supply chain \u2014 that\u2019s a no brainer \u2014 you can also integrate with the rest of your organization\u2019s departments across the board.<\/p>\n<p>We have solutions to connect you with marketing, sales, finance, HR, and any other department that needs to know the production schedule.<\/p>\n<p>We\u2019ll start with the supply chain though, since that\u2019s most relevant here.<\/p>\n<p>Our <a href=\"https:\/\/monday.com\/templates\/supply-orders\/\" target=\"_blank\" rel=\"noopener noreferrer\">supply orders template<\/a> is a great foundation for operations teams to build an APS that works for their needs.<\/p>\n<p>Anyone can adapt the rows to represent each product type or organize the information into further groups if necessary. From there, use different columns to keep track of important metrics like last order date, priority level, quantity, price, formula and current production status.<\/p>\n<p>monday.com also allows for the ability to assign an owner to a specific product line or project, so that you\u2019re never confused when it comes to who to contact for what.<\/p>\n<p>Here\u2019s an example of how retailer Mad Hatter adapted our supply order template to manage their entire order history and production of their various hat types:<\/p>\n<p><img decoding=\"async\" class=\"aligncenter wp-image-46027 size-full\" title=\"mad hatter order history\" src=\"https:\/\/www.monday.com\/blog\/wp-content\/uploads\/2021\/02\/mad-hatter-order-history.png\" alt=\"mad hatter order history supply order template production scheduling\" width=\"1869\" height=\"956\" srcset=\"https:\/\/monday.com\/blog\/wp-content\/uploads\/2021\/02\/mad-hatter-order-history.png 1869w, https:\/\/monday.com\/blog\/wp-content\/uploads\/2021\/02\/mad-hatter-order-history-300x153.png 300w, https:\/\/monday.com\/blog\/wp-content\/uploads\/2021\/02\/mad-hatter-order-history-1024x524.png 1024w, https:\/\/monday.com\/blog\/wp-content\/uploads\/2021\/02\/mad-hatter-order-history-768x393.png 768w, https:\/\/monday.com\/blog\/wp-content\/uploads\/2021\/02\/mad-hatter-order-history-1536x786.png 1536w\" sizes=\"(max-width: 1869px) 100vw, 1869px\" \/><\/p>\n<p>They used rows to organize different groups of orders by hat type and expanded some of the columns to include information like profit, profit margin, and when each hat type was last ordered.<\/p>\n<p>By collecting this information, they can view the data in different dashboards to get a more visual picture of where they stand with inventory.<\/p>\n<p>Here\u2019s how one dashboard tracks the number of hats in inventory against time to order:<\/p>\n<p><img decoding=\"async\" class=\"aligncenter wp-image-46032 size-full\" title=\"mad hatter inventory dashboard\" src=\"https:\/\/www.monday.com\/blog\/wp-content\/uploads\/2021\/02\/mad-hatter-inventory-dashboard.png\" alt=\"mad hatter inventory dashboard supply order template production scheduling\" width=\"1869\" height=\"956\" srcset=\"https:\/\/monday.com\/blog\/wp-content\/uploads\/2021\/02\/mad-hatter-inventory-dashboard.png 1869w, https:\/\/monday.com\/blog\/wp-content\/uploads\/2021\/02\/mad-hatter-inventory-dashboard-300x153.png 300w, https:\/\/monday.com\/blog\/wp-content\/uploads\/2021\/02\/mad-hatter-inventory-dashboard-1024x524.png 1024w, https:\/\/monday.com\/blog\/wp-content\/uploads\/2021\/02\/mad-hatter-inventory-dashboard-768x393.png 768w, https:\/\/monday.com\/blog\/wp-content\/uploads\/2021\/02\/mad-hatter-inventory-dashboard-1536x786.png 1536w\" sizes=\"(max-width: 1869px) 100vw, 1869px\" \/><\/p>\n<p style=\"text-align: center;\"><a class=\"cta-button blue-button\" aria-label=\"Get started\" href=\"https:\/\/auth.monday.com\/users\/sign_up_new\" target=\"_blank\">Get started<\/a><\/p>\n<p>You can probably track a lot of these items in a typical APS system as well, but our Work OS is built on a foundation of features that streamline your processes and cut out any unnecessary communications.<\/p>\n<p>For starters, you can automate communications and notifications between team members so that when a process is complete, the correct person is immediately notified and there\u2019s never a lag in the supply chain.<\/p>\n<p>Below is a visual example of how you might automate an email send for a new lead, but you could also automate notifications between team members, when an action is completed, and much more:<\/p>\n<p><img decoding=\"async\" class=\"aligncenter wp-image-46037 size-full\" title=\"monday.com automation\" src=\"https:\/\/www.monday.com\/blog\/wp-content\/uploads\/2021\/02\/monday.com-automation.gif\" alt=\"monday.com automation production scheduling\" width=\"600\" height=\"399\" \/><\/p>\n<p>And like we mentioned before, we integrate with most tools out there, so that you can stay connected with the rest of the organization and use monday.com to collect and analyze data all in one place.<\/p>\n<p>For example, we integrate with tools like Shopify, WooCommerce, Salesforce, <a class=\"wpil_keyword_link\" title=\"Zendesk\" href=\"https:\/\/monday.com\/blog\/crm-and-sales\/freshdesk-vs-zendesk\/\" target=\"_blank\" rel=\"noopener\" data-wpil-keyword-link=\"linked\">Zendesk<\/a> and so much more.<\/p>\n<p><img decoding=\"async\" class=\"aligncenter wp-image-46042 size-full\" title=\"monday.com integrations\" src=\"https:\/\/www.monday.com\/blog\/wp-content\/uploads\/2021\/02\/monday.com-integrations.gif\" alt=\"monday.com integrations production scheduling\" width=\"600\" height=\"462\" \/><\/p>\n<p>And as you\u2019ve seen in some of these examples, our beautiful user interface (UI) is colorful, and easily managed with a drag and drop interface that makes making altering the production schedule incredibly easy.<\/p>\n<h2>Don\u2019t get lost in production scheduling complexities<\/h2>\n<p>We know that production scheduling is subject to a lot of moving parts \u2014 the ordering, tracking and movement of materials to fuel the manufacturing process is incredibly complex.<\/p>\n<p>If one of those moving parts goes awry, the whole supply chain could be knocked off kilter, which is why you shouldn\u2019t be relying on an old, clunky APS to run your operations.<\/p>\n<p>If you\u2019re interested in a tool that goes way beyond a typical APS, that\u2019s easy to use, powerful, and can optimize your production scheduling without a hitch, check out monday.com.<\/p>\n<p style=\"text-align: center;\"><a class=\"cta-button blue-button\" aria-label=\"Get started\" href=\"https:\/\/auth.monday.com\/users\/sign_up_new\" target=\"_blank\">Get started<\/a><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Product production scheduling isn&#8217;t typically on the forefront of our minds when we walk into our favorite store, but a lot has gone on behind the scenes by the time we try on a pair of pants. Before the denim hit the shelves, a manufacturer raced to keep up with &#8230;<\/p>\n","protected":false},"author":5,"featured_media":46522,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"_yoast_wpseo_title":"The Easiest Way To Master Production Scheduling","_yoast_wpseo_metadesc":"Find out everything you need to know about production scheduling basics, software, and tips for maximum efficiency 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