{"id":36912,"date":"2021-06-24T21:16:05","date_gmt":"2021-06-24T21:16:05","guid":{"rendered":"https:\/\/staging-mondaycomblog.kinsta.cloud\/?post_type=pm&#038;p=36912"},"modified":"2026-02-28T03:46:11","modified_gmt":"2026-02-28T08:46:11","slug":"project-manager-responsibilities","status":"publish","type":"post","link":"https:\/\/monday.com\/blog\/project-management\/project-manager-responsibilities\/","title":{"rendered":"What are the roles and responsibilities of a project manager?"},"content":{"rendered":"<p>Just like a maestro conducts a group of musicians, a <a href=\"https:\/\/monday.com\/blog\/project-management\/7-tips-becoming-effective-project-manager\/\" target=\"_blank\" rel=\"noopener\">project manager<\/a> conducts a team. It\u2019s their role to make sure all team members are in sync, and that the final result of every <a href=\"https:\/\/staging-mondaycomblog.kinsta.cloud\/project-management\/so-what-is-a-project-everything-you-should-know\/\" target=\"_blank\" rel=\"noopener\">project<\/a> is akin to a beautiful symphony.<\/p>\n<p>Project management is becoming more important to organizations of every kind, and as a result, there are more project manager roles ripe for the picking.<\/p>\n<p><a href=\"https:\/\/www.thinktankconsulting.ca\/project-management-sector-outlook-for-2027\" target=\"_blank\" rel=\"nofollow noopener noreferrer\">87.7 million<\/a>\u00a0employees will be required to work in the project management field by 2027, and they\u2019ll earn 82% higher salaries than those in a non-project management related field.<\/p>\n<p>Sounds like an opportunity to pay attention to \u2014 but what exactly does it entail? We&#8217;ll break down what a project manager job description looks like, as well as what to expect of the day-to-day grind.<\/p>\n<h2 id=\"h.ajzh7q48kr0q\">What does a project manager do?<\/h2>\n<p>Project manager responsibilities revolve around making sure that a project successfully makes it from ideation to completion.<\/p>\n<a class=\"twitter-box\" arial-label=\"Tweet\" target=\"_blank\" onclick=\"window.open(this.href,'targetWindow','toolbar=no,location=no,status=no,menubar=no,scrollbars=yes,resizable=yes, width=800,height=450'); return false;\" href=\"https:\/\/twitter.com\/intent\/tweet?text=\">Project managers\u00a0are\u00a0change agents, they quite <em>literally<\/em>\u00a0adjust how an organization operates with the goal of making those operations run more smoothly.<span><\/span><\/a>\n<p>They take on project goals as their own and use their skills and expertise to inspire a team to get the job done.<\/p>\n<p>Project managers are very comfortable working in complex, dynamic environments, and are excited by the challenge of keeping track of a lot of multiple moving parts.<\/p>\n<p>Here\u2019s a brief list of their responsibilities:<\/p>\n<ul>\n<li>Plan a project from ideation to completion<\/li>\n<li>Solve problems that their team faces as a project progresses<\/li>\n<li>Track the budget and project costs as they go<\/li>\n<li>Communicate progress to senior management and other stakeholders<\/li>\n<li>Analyze the results of a <a class=\"wpil_keyword_link \" title=\"project plan\" href=\"https:\/\/monday.com\/blog\/project-management\/how-to-write-a-killer-project-plan-in-6-simple-steps\/\" data-wpil-keyword-link=\"linked\">project plan<\/a> once a project is complete<\/li>\n<\/ul>\n<p>In terms of a career trajectory, project managers can potentially grow to <a href=\"https:\/\/monday.com\/blog\/project-management\/program-manager\/\">become program managers<\/a>, where they\u2019re responsible for multiple projects, or portfolio managers where they select, prioritize and align projects and programs within an organization.<\/p>\n<p style=\"text-align: center;\"><a class=\"cta-button blue-button\" aria-label=\"Get started with monday.com\" href=\"https:\/\/auth.monday.com\/users\/sign_up_new\" target=\"_blank\">Get started with monday.com<\/a><\/p>\n<h2 id=\"h.wi0z1uimsd2n\">What are the roles and responsibilities of a project manager?<\/h2>\n<p>A project manager oversees projects from beginning to end. Their exact <a href=\"https:\/\/monday.com\/blog\/project-management\/roles-and-responsibilities\/\">roles and responsibilities<\/a> may vary depending on the project, company, client, industry, and more. But, in general, PMs need to embrace the following 7 roles and responsibilities:<\/p>\n<h3 id=\"h.6bolnaqde619\">Planning<\/h3>\n<p>Project managers are responsible for the project plan. It\u2019s the blueprint for team members, the project manager, and senior management to reference while a project is underway. It should:<\/p>\n<ul>\n<li><strong>Define the project scope. <\/strong>In short, you need\u00a0a thorough explanation as to what the project is trying to accomplish.<\/li>\n<li><strong>Allocate resources.<\/strong>\u00a0Resources include tools, external resources like agencies or contractors, physical equipment that may be needed, and more.<\/li>\n<li><strong>Anticipate timeline and budget.<\/strong>\u00a0Not only should the plan communicate the cost and timeline of the entire project, but both should also be broken down by stage or task.<\/li>\n<li><strong>Detail how execution and documentation will happen<\/strong>. Determine which team members will perform each task, and how you\u2019ll communicate to each other, and the wider organization when tasks are done.<\/li>\n<li><strong>Proposal for follow-up and maintenance.<\/strong>\u00a0The job isn\u2019t done when the job is done. You\u2019ll also need to lay out how you will analyze how well you did and make plans for maintenance moving forward, if you offer support or warranties.<\/li>\n<\/ul>\n<p>The planning stage happens at the highest level, and focuses on establishing a project\u2019s deliverables and requirements as well as how you intend to track and manage them.<\/p>\n<p>monday.com\u2019s <a href=\"https:\/\/monday.com\/templates\/high-level-project-plan\" target=\"_blank\" rel=\"noopener\">high level project plan template<\/a>\u00a0allows project managers to manage dependencies, the project goal, and available resources together within a set budget and timeline.<\/p>\n<p><img decoding=\"async\" class=\"aligncenter wp-image-36902 size-full\" title=\"monday.com high level project plan template\" src=\"https:\/\/www.monday.com\/blog\/wp-content\/uploads\/2021\/01\/Screen-Shot-2020-12-18-at-11.55.26-AM.png\" alt=\"project manager plan monday.com high level project plan template\" width=\"1202\" height=\"393\" srcset=\"https:\/\/monday.com\/blog\/wp-content\/uploads\/2021\/01\/Screen-Shot-2020-12-18-at-11.55.26-AM.png 1202w, https:\/\/monday.com\/blog\/wp-content\/uploads\/2021\/01\/Screen-Shot-2020-12-18-at-11.55.26-AM-300x98.png 300w, https:\/\/monday.com\/blog\/wp-content\/uploads\/2021\/01\/Screen-Shot-2020-12-18-at-11.55.26-AM-1024x335.png 1024w, https:\/\/monday.com\/blog\/wp-content\/uploads\/2021\/01\/Screen-Shot-2020-12-18-at-11.55.26-AM-768x251.png 768w\" sizes=\"(max-width: 1202px) 100vw, 1202px\" \/><\/p>\n<h3 id=\"h.hxxpt4rg68y4\">Leading<\/h3>\n<p>A huge part of a project manager\u2019s role is assembling and leading the team that will do the execution. This means the job requires a tight grasp on soft skills like:<\/p>\n<ul>\n<li><strong>Excellent communication.<\/strong>\u00a0Directives, information and feedback need to be expressed clearly and objectively.<\/li>\n<li><strong>Leadership skills.<\/strong>\u00a0The PM is the project leader \u2014 inspiration and motivation starts with the project manager.<\/li>\n<li><strong>Keen eye for strengths and weaknesses.<\/strong>\u00a0Who should work on what? A good project manager must be able to objectively and effectively answer this question.<\/li>\n<li><strong>Transparency.<\/strong>\u00a0It\u2019s a part of the <a href=\"https:\/\/monday.com\/blog\/project-management\/project-manager-roles-and-responsibilities\/\">project manager role<\/a> to speak openly and frequently with team members and any project stakeholder.<\/li>\n<\/ul>\n<h3 id=\"h.47vzbl4t0pdr\">Execution<\/h3>\n<p>This responsibility is really just the day-to-day execution of the planning and leadership responsibilities.<\/p>\n<p>Project managers are there to supervise the team as tasks play out. This means frequent check-ins, updating trackers, and communication with stakeholders about the project\u2019s progress.<\/p>\n<p>The aforementioned monday.com project tracker is a great general resource for this. Another great template to use if you\u2019re building a technical product or software is the <a href=\"https:\/\/monday.com\/templates\/product-roadmap\" target=\"_blank\" rel=\"noopener noreferrer\">product roadmap template<\/a>.<\/p>\n<p>It\u2019s great for longer-term projects as you can break out your project roadmap for each quarter.<\/p>\n<p>By default, it includes a product manager or lead for each stage, as well as different development deliverables along the way.<\/p>\n<p><img decoding=\"async\" class=\"aligncenter wp-image-36877 size-full\" title=\"monday.com product roadmap template\" src=\"https:\/\/www.monday.com\/blog\/wp-content\/uploads\/2021\/01\/Screen-Shot-2020-12-18-at-11.56.17-AM.png\" alt=\"project manager execution product roadmap template\" width=\"1213\" height=\"581\" srcset=\"https:\/\/monday.com\/blog\/wp-content\/uploads\/2021\/01\/Screen-Shot-2020-12-18-at-11.56.17-AM.png 1213w, https:\/\/monday.com\/blog\/wp-content\/uploads\/2021\/01\/Screen-Shot-2020-12-18-at-11.56.17-AM-300x144.png 300w, https:\/\/monday.com\/blog\/wp-content\/uploads\/2021\/01\/Screen-Shot-2020-12-18-at-11.56.17-AM-1024x490.png 1024w, https:\/\/monday.com\/blog\/wp-content\/uploads\/2021\/01\/Screen-Shot-2020-12-18-at-11.56.17-AM-768x368.png 768w\" sizes=\"(max-width: 1213px) 100vw, 1213px\" \/><\/p>\n<h3 id=\"h.7d7gwvgz1hra\">Time management<\/h3>\n<blockquote><p>One of the hardest parts about being a project manager is staying on schedule. It\u2019s also a key responsibility because effectively keeping track of the timeline is critical for managing expectations about a completion date.<\/p><\/blockquote>\n<p>The time management responsibility consists of:<\/p>\n<ul>\n<li><strong>Solving problems quickly.<\/strong>\u00a0The longer a team member is derailed, the longer your timeline will unexpectedly stretch. It\u2019s the project manager\u2019s role to get your team back on track as fast as possible.<\/li>\n<li><strong>Risk management.<\/strong>\u00a0Perform a risk assessment\u00a0ahead of time and know the risks you might face as you progress, so you can help ensure they don\u2019t derail your schedule.<\/li>\n<\/ul>\n<p>If your project\u2019s completion revolves around people needing to physically be available at certain times, scheduling work hours and days off will be another important responsibility.<\/p>\n<p>You could be a <a class=\"wpil_keyword_link\" title=\"construction project manager\" href=\"https:\/\/monday.com\/s\/construction-project-management\" target=\"_blank\" rel=\"noopener\" data-wpil-keyword-link=\"linked\">construction project manager<\/a> who needs to manage a team on site, or a project manager in a manufacturing plant who will need to schedule shifts around the clock.<\/p>\n<p>monday.com has a <a href=\"https:\/\/monday.com\/templates\/weekly-shift-schedule\" target=\"_blank\" rel=\"noopener noreferrer\">weekly shift schedule template<\/a>\u00a0that\u2019s easily adjustable on the go if team members call out sick or take vacation.<\/p>\n<p><img decoding=\"async\" class=\"aligncenter wp-image-36852 size-full\" title=\"monday.com weekly shift template\" src=\"https:\/\/www.monday.com\/blog\/wp-content\/uploads\/2021\/01\/Screen-Shot-2020-12-18-at-11.58.30-AM.png\" alt=\"project manager time management weekly shift template\" width=\"739\" height=\"732\" srcset=\"https:\/\/monday.com\/blog\/wp-content\/uploads\/2021\/01\/Screen-Shot-2020-12-18-at-11.58.30-AM.png 739w, https:\/\/monday.com\/blog\/wp-content\/uploads\/2021\/01\/Screen-Shot-2020-12-18-at-11.58.30-AM-300x297.png 300w, https:\/\/monday.com\/blog\/wp-content\/uploads\/2021\/01\/Screen-Shot-2020-12-18-at-11.58.30-AM-150x150.png 150w\" sizes=\"(max-width: 739px) 100vw, 739px\" \/><\/p>\n<h3 id=\"h.re4t6jgqvpcw\">Budget<\/h3>\n<p>It\u2019s the project manager\u2019s role to calculate how much a project is going to cost, or figure out how to complete a project within a defined budget.<\/p>\n<p>It\u2019s also the project manager\u2019s job to make sure their team sticks to the budget as they go.<\/p>\n<p>When certain aspects of the project cost more or less than planned, project managers may need to reallocate the fund to fit the budget, or request additional funding.<\/p>\n<p>Track your project against your budget using monday.com\u2019s <a href=\"https:\/\/monday.com\/templates\/budget-tracker\" target=\"_blank\" rel=\"noopener noreferrer\">budget tracker template<\/a>. It automatically breaks down expenses by department head and line item.<\/p>\n<p><img decoding=\"async\" class=\"aligncenter wp-image-36842 size-full\" title=\"monday.com budget tracker template\" src=\"https:\/\/www.monday.com\/blog\/wp-content\/uploads\/2021\/01\/Screen-Shot-2020-12-18-at-11.59.59-AM.png\" alt=\"project budget management budget tracker template\" width=\"1212\" height=\"589\" srcset=\"https:\/\/monday.com\/blog\/wp-content\/uploads\/2021\/01\/Screen-Shot-2020-12-18-at-11.59.59-AM.png 1212w, https:\/\/monday.com\/blog\/wp-content\/uploads\/2021\/01\/Screen-Shot-2020-12-18-at-11.59.59-AM-300x146.png 300w, https:\/\/monday.com\/blog\/wp-content\/uploads\/2021\/01\/Screen-Shot-2020-12-18-at-11.59.59-AM-1024x498.png 1024w, https:\/\/monday.com\/blog\/wp-content\/uploads\/2021\/01\/Screen-Shot-2020-12-18-at-11.59.59-AM-768x373.png 768w\" sizes=\"(max-width: 1212px) 100vw, 1212px\" \/><\/p>\n<p style=\"text-align: center;\"><a class=\"cta-button blue-button\" aria-label=\"Get started\" href=\"https:\/\/auth.monday.com\/users\/sign_up_new\" target=\"_blank\">Get started<\/a><\/p>\n<h3 id=\"h.8svryac0khkb\">Documentation<\/h3>\n<p>The job\u2019s not done until the paperwork is finished, and a big part of a project management role is overseeing <a href=\"https:\/\/monday.com\/blog\/project-management\/project-documentation\/\">project documentation<\/a>. This includes:<\/p>\n<ul>\n<li><strong>Measuring and analyzing progress.<\/strong>\u00a0You should be documenting progress as you go. Always be able to answer the question, \u201chow\u2019s it going?\u201d in detail.<\/li>\n<li><strong>Data collection.<\/strong>\u00a0How long did tasks take? How much of your budget was allocated and where? All relevant data should be tracked and archived.<\/li>\n<li><strong>Verbal and written status reports.<\/strong>\u00a0Meet frequently with team members to discuss the status of your project, and document those reports.<\/li>\n<li><strong>Approvals.<\/strong>\u00a0Project managers need to swiftly give approvals where needed, and those approvals need to be easy to track and view in case questions arise later.<\/li>\n<li><strong>Archiving.<\/strong>\u00a0Documentation needs to be saved in a systematic and logical manner so that it can be easily referenced in the future.<\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<h3 id=\"h.3k0kchtcpmhz\">Maintenance<\/h3>\n<p>After a project has been completed, it may be the project manager\u2019s role to manage any maintenance moving forward.<\/p>\n<p>This can mean a lot of things, depending on the type of project, but generally includes:<\/p>\n<ul>\n<li><strong>Supporting the final deliverable moving forward.<\/strong>\u00a0Even if their team isn\u2019t managing the day-to-day tasks, the project manager is often a part of building those plans.<\/li>\n<li><strong>Measuring and optimizing the project plan. <\/strong>How close were your original project plans to reality? It\u2019s the project manager\u2019s role to analyze how well their team did and capture any lessons learned that can improve future projects.<\/li>\n<\/ul>\n<p>As a project progresses, you can track both expected and unexpected bumps in the road using monday.com\u2019s <a href=\"https:\/\/monday.com\/templates\/program-risk-register\" target=\"_blank\" rel=\"noopener noreferrer\">risk register template<\/a>.<\/p>\n<p>This allows you to document the number of risks that occurred as well as exactly how your timelines and budgets were affected as a result.<\/p>\n<p><img decoding=\"async\" class=\"aligncenter wp-image-36872 size-full\" title=\"monday.com risk register template\" src=\"https:\/\/www.monday.com\/blog\/wp-content\/uploads\/2021\/01\/Screen-Shot-2020-12-18-at-12.02.07-PM.png\" alt=\"project manager maintenance monday.com risk register template\" width=\"1216\" height=\"625\" srcset=\"https:\/\/monday.com\/blog\/wp-content\/uploads\/2021\/01\/Screen-Shot-2020-12-18-at-12.02.07-PM.png 1216w, https:\/\/monday.com\/blog\/wp-content\/uploads\/2021\/01\/Screen-Shot-2020-12-18-at-12.02.07-PM-300x154.png 300w, https:\/\/monday.com\/blog\/wp-content\/uploads\/2021\/01\/Screen-Shot-2020-12-18-at-12.02.07-PM-1024x526.png 1024w, https:\/\/monday.com\/blog\/wp-content\/uploads\/2021\/01\/Screen-Shot-2020-12-18-at-12.02.07-PM-768x395.png 768w\" sizes=\"(max-width: 1216px) 100vw, 1216px\" \/><\/p>\n<h2 id=\"h.1xblens9nv84\">How monday.com lessens the project\u00a0management burden<\/h2>\n<p>The most successful project managers use a reliable and effective tool to track their day-to-day operations and facilitate team communication and updates.<\/p>\n<p>Not to brag, but we\u2019re confident that monday.com is the best solution for project managers. The platform\u2019s easy to use with a beautiful UI that team members will be excited to login to everyday:<\/p>\n<p><img decoding=\"async\" class=\"aligncenter wp-image-36857 size-full\" title=\"monday.com ui\" src=\"https:\/\/www.monday.com\/blog\/wp-content\/uploads\/2021\/01\/all-in-one-place.gif\" alt=\"monday.com easy to use beautiful ui\" width=\"600\" height=\"399\" \/><\/p>\n<p>Automations are easy with monday.com. Each time a task is completed, the next team member can be automatically notified.<\/p>\n<p>Tag each other in communications as you go, and optimize your instance so that you never get a notification that isn\u2019t directly relevant to you.<\/p>\n<p><img decoding=\"async\" class=\"aligncenter wp-image-36862 size-full\" title=\"monday.com automations\" src=\"https:\/\/www.monday.com\/blog\/wp-content\/uploads\/2021\/01\/automations.gif\" alt=\"monday.com automations automate notifications\" width=\"600\" height=\"399\" \/><\/p>\n<p>Visualizing a project effectively looks different for everyone. Some project managers prefer tables, others prefer <a href=\"https:\/\/monday.com\/blog\/project-management\/everything-you-want-to-know-about-gantt-charts\/\">Gantt charts<\/a> or <a href=\"https:\/\/monday.com\/blog\/project-management\/kanban-project-managment\/\">Kanban boards<\/a>. Whatever floats your boat, you should be able to toggle to that view easily.<\/p>\n<p><img decoding=\"async\" class=\"aligncenter wp-image-36847 size-full\" title=\"monday.com multiple views\" src=\"https:\/\/www.monday.com\/blog\/wp-content\/uploads\/2021\/01\/boards.gif\" alt=\"monday.com multiple views gantt kanban timeline table\" width=\"600\" height=\"400\" \/><\/p>\n<p>You\u2019re probably already using other tools for your operations to run smoothly. monday.com integrates with a lot of different tools and apps so that you can start working with the platform without interrupting your tech stack.<\/p>\n<p><img decoding=\"async\" class=\"aligncenter wp-image-37616 size-full\" title=\"monday.com integrations\" src=\"https:\/\/www.monday.com\/blog\/wp-content\/uploads\/2021\/01\/monday.com-integrations.gif\" alt=\"monday.com integrations tools tech stack\" width=\"600\" height=\"462\" \/><\/p>\n<p>Finally, you\u2019ll never have to start from scratch. Outside of the templates we\u2019ve already mentioned, monday.com has over 200+ templates to choose from.<\/p>\n<p><img decoding=\"async\" class=\"aligncenter wp-image-36882 size-full\" title=\"monday.com templates\" src=\"https:\/\/www.monday.com\/blog\/wp-content\/uploads\/2021\/01\/templates.gif\" alt=\"monday.com project management templates\" width=\"600\" height=\"399\" \/><\/p>\n<h2 id=\"h.osiftl1s29em\">Conclusion<\/h2>\n<p>Project managers don\u2019t have it easy, but the right tool can make operations run even more smoothly.<\/p>\n<p>To keep a tight grip on all of the wide reaching responsibilities of being a project manager, look for a tool that includes the following:<\/p>\n<ul>\n<li>Easy-to-use UI<\/li>\n<li>Automations that make notifications a breeze<\/li>\n<li>Templates to use a starting point<\/li>\n<li>Integrations with tools you already use<\/li>\n<li>Different views for every type of visual learner<\/li>\n<\/ul>\n<p>If you\u2019re looking for a tool that goes way beyond project management, check out monday.com.<\/p>\n<p style=\"text-align: center;\"><a class=\"cta-button blue-button\" aria-label=\"Get started\" href=\"https:\/\/auth.monday.com\/users\/sign_up_new\" target=\"_blank\">Get started<\/a><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Just like a maestro conducts a group of musicians, a project manager conducts a team. It\u2019s their role to make sure all team members are in sync, and that the final result of every project is akin to a beautiful symphony. Project management is becoming more important to organizations of &#8230;<\/p>\n","protected":false},"author":5,"featured_media":36837,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"_yoast_wpseo_title":"Project manager roles and responsibilities %%page%% %%sep%% %%sitename%%","_yoast_wpseo_metadesc":"Discover what a project manager job description looks like and get a feel for what goes on day-to-day in the life of a PM.","monday_item_id":18041474709,"monday_board_id":0,"footnotes":"","_links_to":"","_links_to_target":""},"categories":[13904],"tags":[],"class_list":["post-36912","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-project-management"],"acf":{"lobby_image":false,"post_thumbnail_title":"","hide_post_info":false,"hide_bottom_cta":false,"hide_from_blog":false,"cluster":"","banner_url":"","main_text_banner":"","sub_title_banner":"","sub_title_banner_second":"","banner_button_text":"","below_banner_line":"","display_dates":"default","use_customized_cta":false,"display_subscribe_widget":false,"custom_schema_code":"","landing_page_layout":false,"featured_image_link":"","activate_cta_banner":false,"sidebar_color_banner":"","custom_tags":false,"faqs":false,"hide_time_to_read":false,"disclaimer":"","cornerstone_hero_cta_override":{"label":"","url":""},"show_contact_sales_button":"default","menu_cta_override":{"label":"","url":""},"override_contact_sales_label":"","override_contact_sales_url":"","custom_header_banner":false},"yoast_head":"<!-- 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