Whether your team is made up of 4 people or 40, collaborating and working together as a unit can be a challenge. Especially when remote work is becoming more common and working environments become more global and diverse by the second.<\/p>\n
If you\u2019re not careful, hours of your employees\u2019 days will get featen up by unnecessary email chains and meetings as they always strive to get \u201cup to speed.\u201d<\/p>\n
But you don\u2019t need to surrender to the chaos. Use a team app to make sure that everyone knows their role and what they should be doing at any given time.<\/p>\n
Get started with monday.com<\/a><\/p>\n"}]},{"main_heading":"Why your company needs a team app<\/a>","content_block":[{"acf_fc_layout":"text","content":" A growing remote workforce is only the beginning. If you don\u2019t take action, the modern digital office is a breeding ground for inefficiency.<\/p>\n Here are four leading reasons why to adopt a team app in 2022.<\/p>\n You probably have at least a few full-time staff that occasionally work from home. 54% of full-time employees<\/a> could work remotely in 2020, and we expect that number to have skyrocketed with the global pandemic.<\/p><\/blockquote>\n"},{"acf_fc_layout":"image","image_type":"normal","image":32511,"image_link":null},{"acf_fc_layout":"text","content":" That\u2019s a sharp increase over the past decade, where it has almost doubled. In some industries, like IT, 100% remote workers are starting to become the norm.<\/p>\n And the majority of them (65%<\/a>) work remotely frequently, very often, or all the time. Once a week or more often is more common than just now and then.<\/p>\n The ability to work from home<\/a> has also become one of the highest priority benefits among job seekers. If you want to attract top talent, having the infrastructure in place to allow remote work is an excellent start.<\/p>\n To get a complete guide to the impact that working from home has on productivity, check out our <\/strong>Working from Home ebook<\/strong><\/a>.<\/strong><\/p><\/blockquote>\n Without a system in place to keep track of relevant project<\/a> (or process) documents and files, your workers will have to work to find them every time. 49%<\/a> of employees struggle to locate relevant documents and files.<\/p>\n It\u2019s a huge problem even if everyone works in the same office. The lack of a comprehensive system makes it an unnecessary time suck for your staff.<\/p>\n Now, if staff from multiple locations are collaborating on a project, things get even worse. They desperately need an effective way to share and keep track of documents across locations.<\/p>\n And if you have even a single worker who works remotely even some of the time, it gets worse.<\/p>\n Remember how we mentioned that your average employee might lose hours every day trying to keep track of project status and relevant tasks?<\/p>\n That wasn\u2019t a number we pulled out of thin air. The average worker spends 3.1 hours<\/a> per day checking, reading, and replying to work emails.<\/p>\n That\u2019s almost 40% of the regular working hours that you pay your staff for. If you want to boost productivity, reduce their need for constant communication.<\/p>\n The best approach is to introduce a platform for managing tasks, projects, and processes.<\/p>\n As an example, check out this graph showcasing percentage improvements for companies with top quartile worker engagement.<\/p>\n"},{"acf_fc_layout":"image","image_type":"normal","image":32516,"image_link":null},{"acf_fc_layout":"text","content":" With the right digital team app, you can empower your employees to take on more responsibility without increasing the risk of any unforeseen failures or delays.<\/p>\n"}]},{"main_heading":"What features does a team app need to improve productivity?","content_block":[{"acf_fc_layout":"text","content":" But just settling for any smartphone app isn\u2019t going to do your team any good. You need to make sure that you get features that will help you solve those challenges.<\/p>\n Here are the top 5 we think are the most important:<\/p>\n A team app that has complete project status transparency will help eliminate a lot of unnecessary communication.<\/p>\n monday.com offers fully customizable team management<\/a> boards that you can easily tailor to create your ideal workflow. If you\u2019re looking for a basic task board for your team, you can create one in minutes with the team tasks template.<\/p>\n"},{"acf_fc_layout":"image","image_type":"normal","image":32521,"image_link":null},{"acf_fc_layout":"text","content":" With a single look, a manager can see the status of tasks and find potential bottlenecks. That means they can directly contact and help out team members they already know are behind schedule.<\/p>\n And monday.com isn\u2019t just a simple task management<\/a> tool. It\u2019s a complete digital work platform that goes way beyond that.<\/p>\n Your team needs a channel for real-time communication and collaboration<\/a> if they\u2019re not in the same office.<\/p>\n monday.com offers comments with threaded discussions, mentions, and notifications at the task level.<\/p>\n"},{"acf_fc_layout":"image","image_type":"normal","image":32526,"image_link":null},{"acf_fc_layout":"text","content":" The context makes communication more effective and ensures that unrelated team members don\u2019t spend any time reading or responding to it.<\/p>\n If you want to go beyond comments, we offer native integrations with Slack and other team chat apps. You can automatically send messages based on updates on monday, or create task cards based on messages from Slack.<\/p>\n If you don\u2019t want your team to waste their time searching for docs, you need a team app that makes logical file storage simple.<\/p>\n What\u2019s easier to understand than relevant files and documents attached directly to tasks?<\/p>\n"},{"acf_fc_layout":"image","image_type":"normal","image":32531,"image_link":null},{"acf_fc_layout":"text","content":" You can add a specific file column to your board if your deliverables are files, like with graphic design. You can also upload files with task status changes or in the updates section.<\/p>\n You can then add comments and start discussions directly on the uploaded files. For example, a creative director can provide quick feedback on a wireframe or mockup design.<\/p>\n If you already use a cloud-based platform like Google Drive or OneDrive, don\u2019t worry. monday.com has integrations<\/a> for those platforms. You can easily add files from your cloud storage solution too.<\/p>\n You want an app that supports all major platforms, not just for your staff\u2019s desktop computers but also for everyone\u2019s mobile device.<\/p>\n monday.com offers apps for the following platforms:<\/p>\n Want a better image of your team\u2019s overall performance than just looking at completed tasks will give you?<\/p>\n monday.com also offers dashboards where you can customize the widgets to highlight your KPIs (key performance indicators) of choice.<\/p>\n Our dashboards can also help you make calculated decisions every time.<\/p>\n"},{"acf_fc_layout":"image","image_type":"normal","image":32536,"image_link":null},{"acf_fc_layout":"text","content":" We even offer integrations<\/a> with payment processors like Stripe, e-commerce platforms like Shopify, and much more! That means you can pull real sales data from these services into your dashboards.<\/p>\n Get started<\/a><\/p>\n"}]},{"main_heading":"3 essential digital tools for a productive team","content_block":[{"acf_fc_layout":"text","content":" To create the optimal workflow<\/a> for your team (whether remote or not), you need the following apps.<\/p>\n What we\u2019ve coined the Work OS is a digital platform that acts as the foundation for all your projects and collaboration.<\/p>\n What a Work OS helps you achieve:<\/strong><\/p>\n It not only makes it easier to work together as a team but also breaks down silos between multiple teams and departments.<\/p>\n It creates a digital workspace where your team can come together and work efficiently without needing to waste their time on mundane tasks like copying data from one platform to another.<\/p>\n With a host of native integrations and smart workflow automations, monday.com almost becomes like an extra assistant manager for your team.<\/p>\n If you want to boost productivity, it\u2019s the best place to start.<\/p>\n For brainstorming and live meetings, you sometimes want a more free-format live chat or video call.<\/p>\n If you\u2019re not using one already, consider using a chat app like Slack. It will let your teams communicate quickly and freely when necessary.<\/p>\n Real-time chat or even audio or video calls can often be the fastest way to answer complex questions or solve problems as a team.<\/p>\n However, by themselves, these tools won\u2019t transform the way your teams work. Luckily, monday.com supports integrations<\/a> with Slack, Microsoft Teams<\/a>, and Zoom.<\/p>\n The integrations serve as the foundation for a fast and interactive workflow. For example, you can automatically message specific channels when a task reaches a \u201cstuck\u201d status.<\/p>\n If you run a creative team, multiple team members probably often collaborate on the same project.<\/p>\n You likely also have a review and editing workflow for both text and visuals. Platforms like Google Docs or Microsoft Office 365 can help make these workflows smoother.<\/p>\n Multiple copywriters can work on the same document in real-time and get a change history for any edits made by the editor.<\/p>\n Through our Google Drive and OneDrive integrations, you can easily add any shared documents directly to tasks.<\/p>\n"}]},{"main_heading":"5 tips for successfully making the transition to a team app","content_block":[{"acf_fc_layout":"text","content":" Old habits are hard to break. If you want to make the transition to a better way of working, you need your entire team to commit to it.<\/p>\n If you want to make a smooth transition, include your entire team as early on in the process as you can.<\/p>\n For example, you can ask them to review the different tools you are considering and offer their opinions.<\/p>\n (We\u2019re confident enough in the usability and unique integrations and features of our platform to bet your team will end up seeing eye to eye here.)<\/p>\n No matter what method you’re currently using (if any!) it’s a good idea to give your team some advanced notice of the improvement they’re about to endure.<\/p>\n If you can give your staff a week or at least a few days to play around with the new platform, so they can get used to the idea, and maybe even assist others with cool tips.<\/p>\n After the switch, however, you need to focus on a 100% rate of adoption. Don\u2019t give anyone the excuse to follow the old system by keeping it up and running.<\/p>\n Get started<\/a><\/p>\n Once you\u2019ve made the switch, you need an advocate in place to help everyone become proficient.<\/p>\n If nobody else stands out, it makes sense to let the team leader or manager play this role.<\/p>\n But if you have another team member that loves new and shiny tech, you can give them the responsibility.<\/p>\n Bottom line: if someone takes the time to get to know the platform extra well, that will help speed up the transition. A quick, \u201cHey, did you know you could do this?\u201d from a coworker is more powerful than any tutorial or onboarding video.<\/p>\n You don\u2019t want to give your staff any excuses to avoid the platform. If you use it to schedule mandatory meetings, they will inevitably have to check and start working with the platform.<\/p>\n You can also use it to take meeting notes and create action lists during meetings.<\/p>\n"},{"acf_fc_layout":"image","image_type":"normal","image":32546,"image_link":null},{"acf_fc_layout":"text","content":" This approach will help keep everyone on the same page during the early days.<\/p>\n Once your existing team is working effortlessly with the new platform, it\u2019s easy to think that the battle is over.<\/p>\n But not so fast. New members who join your team or company won\u2019t be familiar with the platform and your unique workflows.<\/p>\n We highly recommend investing some time and effort into outlining how you use the tool at your company in a video or onboarding document.<\/p>\n"}]},{"main_heading":"Get started instantly","content_block":[{"acf_fc_layout":"text","content":" If you want to reach that golden ideal of effortless teamwork, you need a smart and self-explanatory system in place.<\/p>\n monday.com’s team app<\/a>, available for both Mac and Windows, is a powerful extension of our core Work OS.<\/p>\n With our intuitive interface, there\u2019s really no learning curve required. And from there, you can start molding our platform to your own workflows and creating your team\u2019s ideal digital workspace.<\/p>\n We recommend you get started with one of our simple templates, like the team task management template<\/a>.<\/p>\n Try our platform now, the first two weeks are on us!<\/p>\n1. Remote workers have more than doubled since 2011<\/h3>\n
2. Keeping track of documents and files is a challenge<\/h3>\n
3. More efficient digital collaboration and work assignment<\/h3>\n
4. Distributing responsibility and ownership is essential<\/h3>\nCompanies with engaged workers outperform those with unengaged staff in every area. They have higher productivity, lower absenteeism, and better profitability and sales. You need a system in place to foster engagement.<\/span><\/a>\n
1. Project and task management and transparency<\/h3>\n
2. Real-time communication and collaboration<\/h3>\n
3. Intuitive file management<\/h3>\n
4. Multi-platform support<\/h3>\n
\n
5. Real-time KPI dashboards<\/h3>\n
1. The Work OS<\/h3>\n
\n
2. Real-time chat and meeting apps<\/h3>\n
3. Document and collaboration apps<\/h3>\n
1. Include your team in the decision-making process<\/a><\/h3>\n
2. Schedule the switch to give everyone time to learn<\/h3>\n
3. Make the team leader an advocate for the new platform<\/h3>\n
4. Use it to schedule all mandatory meetings or share meeting notes<\/h3>\n
5. Create a simple onboarding doc or video for new members<\/h3>\n