{"id":27580,"date":"2022-07-18T12:54:08","date_gmt":"2022-07-18T12:54:08","guid":{"rendered":"https:\/\/staging-mondaycomblog.kinsta.cloud\/?post_type=pm&#038;p=27580"},"modified":"2024-10-01T11:55:57","modified_gmt":"2024-10-01T11:55:57","slug":"task-boards-what-they-are-and-how-to-master-them","status":"publish","type":"post","link":"https:\/\/monday.com\/blog\/project-management\/task-boards-what-they-are-and-how-to-master-them\/","title":{"rendered":"Task boards: what they are and how to master them"},"content":{"rendered":"<p class=\"p1\">One of the biggest mistakes people make in project management or <a href=\"https:\/\/monday.com\/blog\/project-management\/guide-to-task-management\/\">task management<\/a> is assuming that it all comes down to hard work.<\/p>\n<p class=\"p1\">Hard work is great, but if that work isn\u2019t harnessed, prioritized, and organized with a <i>specific goal in mind<\/i>, all that effort can go to waste.<\/p>\n<p>This is why you should be using task boards to quickly get a complicated, multifaceted project on track. And if you use it correctly, your hard work will result in a job well done.<\/p>\n<p class=\"p1\">Here\u2019s everything you\u2019ll need to know about task boards.<\/p>\n<p style=\"text-align: center;\"><a class=\"cta-button blue-button\" aria-label=\"Get started with monday.com\" href=\"https:\/\/auth.monday.com\/users\/sign_up_new\" target=\"_blank\">Get started with monday.com<\/a><\/p>\n<h2 class=\"p1\">What is a task board?<\/h2>\n<blockquote>\n<p class=\"p1\">A task board is defined as any visual aid (or \u201cboard\u201d), digital, physical board or not, designed to keep tabs on a project.<\/p>\n<\/blockquote>\n<p class=\"p1\">Now for the who, where, and why:<\/p>\n<ul class=\"ul1\">\n<li class=\"li1\">Any team or project manager should get used to using a task board! They come in all shapes and sizes, so they&#8217;re suitable for pretty much everyone and every project.\u00a0<b><br \/>\n<\/b><\/li>\n<li class=\"li1\"><span class=\"s2\">Statistics suggest that<\/span> keeping a written track of goals makes you as much as <a href=\"https:\/\/www.forbes.com\/sites\/markmurphy\/2018\/04\/15\/neuroscience-explains-why-you-need-to-write-down-your-goals-if-you-actually-want-to-achieve-them\/?sh=2f04e1e47905\" target=\"_blank\" rel=\"nofollow noopener\">20-40%<\/a> more likely to achieve them. It\u2019s even more important when you need to keep tabs on an entire group.<b><br \/>\n<\/b><\/li>\n<\/ul>\n<p class=\"p1\">But it\u2019s how <i>well<\/i> you manage a task board that will determine your success.<\/p>\n<h2 class=\"p3\"><b>What is an Agile task board?<\/b><\/h2>\n<p class=\"p1\">Agile refers to <a class=\"wpil_keyword_link \" title=\"project management\" href=\"https:\/\/monday.com\/blog\/project-management\/guide-to-project-management\/\" target=\"_blank\" rel=\"noopener\" data-wpil-keyword-link=\"linked\">project management<\/a> that divides big tasks into smaller, bite-sized increments. It\u2019s \u201cagile\u201d because team members can pop in and out, fitting in one puzzle piece at a time. <a href=\"https:\/\/monday.com\/blog\/rnd\/agile-planning\/\">Agile planning<\/a> defines which items are done in each sprint, and creates a repeatable process, to help teams learn how much they can achieve.<\/p>\n<p class=\"p1\">One study found that <a href=\"https:\/\/www.pwc.com\/gx\/en\/actuarial-insurance-services\/assets\/agile-project-delivery-confidence.pdf\">A<\/a><a href=\"https:\/\/www.pwc.com\/gx\/en\/actuarial-insurance-services\/assets\/agile-project-delivery-confidence.pdf\" target=\"_blank\" rel=\"nofollow noopener noreferrer\"><span class=\"s2\">gile projects are 28% more effective<\/span><\/a>.<\/p>\n<p class=\"p1\">You can easily incorporate agile strategies into your project management systems. In fact, we&#8217;re here to help you for every step of the way!<\/p>\n<h2 class=\"p3\"><b>Mastering the art of the Scrum board<\/b><\/h2>\n<p class=\"p1\">Some people call <a href=\"https:\/\/monday.com\/blog\/rnd\/scrum-board\/\">S<\/a><a href=\"https:\/\/monday.com\/blog\/rnd\/scrum-board\/\" target=\"_blank\" rel=\"noopener noreferrer\"><span class=\"s2\">crum boards<\/span><\/a> \u201cinformation radiators.\u201d<\/p>\n<p class=\"p1\">Just as a radiator gives out heat, a scrum board is a source of information the entire project group can gather around.<\/p>\n<p class=\"p1\">Ideally, a <a href=\"https:\/\/monday.com\/blog\/rnd\/scrum-board\/\" target=\"_blank\" rel=\"noopener noreferrer\">S<\/a><a href=\"https:\/\/monday.com\/blog\/rnd\/scrum-board\/\" target=\"_blank\" rel=\"noopener noreferrer\"><span class=\"s2\">crum task board<\/span><\/a> breaks a project down into several categories:<\/p>\n<ul class=\"ul1\">\n<li class=\"li1\"><b>Assignments: <\/b>items that are assigned, but not yet in-progress<b><br \/>\n<\/b><\/li>\n<li class=\"li1\"><b>In-progress: <\/b>tasks that group members are currently working on<b><br \/>\n<\/b><\/li>\n<li class=\"li1\"><b>Reviewing: <\/b>tasks that are finished or are waiting for a leader\u2019s review<b><br \/>\n<\/b><\/li>\n<li class=\"li1\"><b>Completed: <\/b>assignments that the leader has approved<b><br \/>\n<\/b><\/li>\n<\/ul>\n<p class=\"p1\">In addition, there are some essential elements that make a Scrum board work well:<\/p>\n<ul class=\"ul1\">\n<li class=\"li1\"><b>Color-coding: <\/b>this is the fastest way to glance at a task board and understand exactly where the project stands. Use colors to distinguish differences in task status.<b><br \/>\n<\/b><\/li>\n<li class=\"li1\"><b>Task assignment: <\/b>a task without an assignment is just an idea. Every person checking the task board should see <i>their<\/i> specific assignments.<b><br \/>\n<\/b><\/li>\n<li class=\"li1\"><b>Timelines: <\/b>give the project\u2014and individual tasks\u2014a due date.<b><\/b><\/li>\n<\/ul>\n<p style=\"text-align: center;\"><a class=\"cta-button blue-button\" aria-label=\"Get started\" href=\"https:\/\/auth.monday.com\/users\/sign_up_new\" target=\"_blank\">Get started<\/a><\/p>\n<h2 class=\"p3\"><b>How should you choose a task board app?<\/b><\/h2>\n<p class=\"p1\">The three points above also serve as excellent criteria for choosing a robust task board application for your business.<\/p>\n<p class=\"p1\">We\u2019ve previously written about <span class=\"s2\">what separates a good task board app from the rest<\/span>, but here\u2019s a basic checklist of some of our favorite features to keep in mind when choosing a task board app:<\/p>\n<ul class=\"ul1\">\n<li class=\"li1\"><b>Integrations\u2014<\/b>How easy is it to incorporate users via email? <a href=\"https:\/\/monday.com\/integrations\" target=\"_blank\" rel=\"noopener noreferrer\">Integrations, like the ones that monday.com offer,<\/a> connect with the tools you already use to have all your team\u2019s work in one place.<b><br \/>\n<\/b><\/li>\n<li class=\"li1\"><b>Visuals\u2014<\/b>Text is important and all, but visuals are a universal language. You especially want visual task statuses to be color-coded for quick glances.<b><br \/>\n<\/b><\/li>\n<li class=\"li1\"><b>Organization\u2014<\/b>People don\u2019t naturally think in hierarchies. Look for a \u201cgrid\u201d layout that creates a simple list of steps, and so everyone is able to start using the task board app quickly and easily.<b><br \/>\n<\/b><\/li>\n<\/ul>\n<h2 class=\"p3\"><b>What are the best practices for running a digital task board online?<\/b><\/h2>\n<p class=\"p1\"><b>Use frequent check-ins<\/b>. A task board that isn\u2019t up-to-date isn\u2019t very valuable. Make a habit of updating the task board every time you carry out an action, such as approving a team member\u2019s task.<\/p>\n<p class=\"p1\"><b>Prioritize. <\/b>It\u2019s difficult to get something done if a team member has three different things on their plate. Remember what Mark Twain said about difficult tasks: \u201cIf it\u2019s your job to eat a frog, it\u2019s best to do it first thing in the morning.\u201d<b> <\/b><a href=\"https:\/\/monday.com\/blog\/productivity\/we-tried-it-eat-that-frog-time-management-technique\/\"><span class=\"s2\"><i>Eating the frog<\/i><\/span><\/a> in this context means taking on the most important, unpleasant task&#8230;and getting it out of the way through prioritization.<\/p>\n<h2 class=\"p3\"><b>What should you look for in task board software?<\/b><\/h2>\n<p class=\"p1\">Kanban software refers to programs that allow for real-time management of projects with full transparency for the team. Online <a href=\"https:\/\/monday.com\/blog\/project-management\/kanban-project-managment\/\"><span class=\"s2\">Kanban boards<\/span><\/a> are all the rage these days, so it\u2019s not hard to find software that falls under this category.<\/p>\n<p class=\"p1\">What <i>is<\/i> hard is knowing which to choose. Here are some criteria that should help you make a selection:<\/p>\n<ul class=\"ul1\">\n<li class=\"li1\"><b>Easy team member integration. <\/b>Another question to ask: can you easily add the email addresses of disparate members of your software development teams?<b><br \/>\n<\/b><\/li>\n<li class=\"li1\"><b>Visualization. <\/b>How well does the visualizing work in the software you\u2019re thinking of using? Is there a natural flow from one stage of the project to the next?\u00a0<b><br \/>\n<\/b><\/li>\n<li class=\"li1\"><b>Visual management. <\/b>You\u2019re the project manager, after all. Is it easy for you to manage the task board visually without having to click all over the place? You want the ability to <span class=\"s2\">see everything in one place<\/span>.<b><br \/>\n<\/b><\/li>\n<li class=\"li1\"><b>Use a Scrum Task Board template.<\/b> Refer to a <a href=\"https:\/\/monday.com\/templates\/team-task-management\"><span class=\"s2\">Team (Scrum) Task Management Template<\/span><\/a> to get started instantly and easily on an effective task board.<b><br \/>\n<\/b><\/li>\n<\/ul>\n<h2 class=\"p3\"><b>Start your planning today<\/b><\/h2>\n<p class=\"p1\">Dwight D. Eisenhower, a U.S. President who knew a thing or two about project management, once said: \u201cpeace-time plans are of no particular value, but peace-time planning is indispensable.\u201d<\/p>\n<p class=\"p1\">In other words, task boards aren\u2019t about creating the perfect plan; they\u2019re about perfecting the art of <i>planning<\/i>.<\/p>\n<p class=\"p1\">At monday.com, we understand this and know the importance of focusing on processes, not goals. This approach creates a visual basis so you can review an entire task board at a glance. Use grids rather than hierarchies to make your entire task board more intuitive for every team member.<\/p>\n<p class=\"p1\">If you want to see <i>how<\/i>, check out why monday.com\u2019s<span class=\"s2\"> task boards are so<\/span> different. There\u2019s no reason to wait to create your first task board: Get started today by <a href=\"https:\/\/auth.monday.com\/users\/sign_up_new#soft_signup_from_step\"><span class=\"s2\">signing up<\/span><\/a> for monday.com.<\/p>\n<p style=\"text-align: center;\"><a class=\"cta-button blue-button\" aria-label=\"Get started\" href=\"https:\/\/auth.monday.com\/users\/sign_up_new\" target=\"_blank\">Get started<\/a><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Discover how a task board can to quickly get a complicated, multifaceted project on track.<\/p>\n","protected":false},"author":15,"featured_media":27581,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"_yoast_wpseo_title":"Manage Work More Efficiently With Task Boards","_yoast_wpseo_metadesc":"Learn how task boards can help you work more efficiently and how you can create task boards in minutes to get the job 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