The old-fashioned approach to project management is simple: all you need is a piece of paper and a pen.<\/p>\n
Can that work? Sure. As long as your project is something simple, like: \u201cPick up coffee filters at the store.\u201d<\/p>\n
\nBut the reality is that today\u2019s online projects are far<\/i> more complex than that. They involve multiple users, each tackling their own project milestones and deadlines with many moving parts all happening at once.<\/p>\n<\/blockquote>\n
If your\u00a0project<\/a>\u00a0calendar\u2019s sophistication can\u2019t grow with the scope of the project, your planning won\u2019t be up to par. In this blog, we’ll show you how to use a project calendar to manage everything from project scheduling to task management and task dependencies.<\/p>\n
Get started with monday.com<\/a><\/p>\n
What is a project calendar?<\/b><\/h2>\n
A project calendar is a schedule you use to outline a group\u2019s project\u00a0workflow<\/a>, whether it’s daily, weekly, or monthly.<\/p>\n
Project calendars can provide detailed insight for work days or a high-level view of a project’s timeline.<\/p>\n
Benefits of a project calendar<\/h2>\n
\nOne study<\/span><\/a> found that project calendars can help free you from the stress and anxiety of an under-planned project.<\/p>\n<\/blockquote>\n
And a project calendar is far more robust than a pen and a piece of paper or an excel spreadsheet<\/a>. Here are just a few features of this tool that make it an ideal solution:<\/p>\n
\n
- Color-coding<\/b> by milestone status, employee working times, unique customer channels, or stages in the project planning process
\n<\/b><\/li>\n- Calendar sharing<\/b> via digital access, bringing multiple team members together on one project planning calendar
\n<\/b><\/li>\n- Automated<\/b> communication<\/b> for overdue milestones, meeting announcements, and reducing emails to save time
\n<\/b><\/li>\n<\/ul>\nWhat should you look for in a project calendar template?<\/b><\/h2>\n
If creating a new project calendar seems overwhelming, you can always\u00a0consult pre-made templates<\/a>\u00a0for your project calendar. Tools like monday.com offer such templates to serve as base calendars for your teams’ unique processes.<\/p>\n
\n
- Choose the right template.<\/b> An ongoing marketing calendar<\/span><\/a>, for example, will look different than a social media calendar<\/span><\/a>. Pick the appropriate template for your field first.
\n<\/b><\/li>\n<\/ul>\n\n
- Look for ways to create assignments. <\/b>Assigning ownership of specific tasks should automatically fill individual team members\u2019 calendars.
\n<\/b><\/li>\n<\/ul>\n\n
- A way to unify your team.<\/b> From color-coded status updates to setting milestone priorities, your calendar should be flexible. The entire team should be able to see the whole project at a glance.
\n<\/b><\/li>\n<\/ul>\n\n
- Calendar integration.<\/b> With our calendar integrations<\/span>, you can sync team members via Google Calendar<\/a>, iOS, Outlook<\/a>, and more.
\n<\/b><\/li>\n<\/ul>\nHow to build an online project calendar<\/b><\/h2>\n
The good news is you don\u2019t have to start from scratch to create a project calendar. A good online project calendar app will include ready-to-go templates.<\/span><\/a><\/p>\n
Here\u2019s how to get started:<\/p>\n
\n
- Use a template. <\/b>There\u2019s no reason to reinvent the wheel, after all.
\n<\/b><\/li>\n- Sync your team and assign tasks.<\/b> If you\u2019re working with a remote team, find out which calendars they\u2019re using.
\n<\/b><\/li>\n- Review your timeline. <\/b>In monday.com, for example, the \u201ctimeline\u201d feature lets you view team member workload.\u00a0
\n<\/b><\/li>\n- Create milestones by due dates. <\/b>For example: monday.com\u2019s date column<\/span><\/a> will automatically alert you when a milestone is behind once you\u2019ve assigned due dates.
\n<\/b><\/li>\n- Prioritize tasks.<\/b> It should be as easy as dragging-and-dropping in your calendar software. If not, find a different project calendar to use.
\n<\/b><\/li>\n<\/ul>\nGet started<\/a><\/p>\n
How to build an effective project calendar<\/b><\/h2>\n
How can you be sure the project calendar you\u2019ve created will be effective?<\/p>\n
\n
- Create deadlines<\/b>, even if they\u2019re artificial. It\u2019s a project calendar<\/i>, after all. Your most important variable is time. In fact, psychologists have found that deadlines create more interest in completing a project<\/span><\/a>.
\n<\/b><\/li>\n<\/ul>\n\n
- Review your timeline before kickoff. <\/b>Your timeline should create an equal balance of work, whenever possible. The timeline column<\/span><\/a> in monday.com makes it easy to review upcoming deadlines.
\n<\/b><\/li>\n<\/ul>\n\n
- Start with the most important tasks first.<\/b> An incremental approach might help you slow-build momentum. But you\u2019ll have less stress down the road with each high-priority task under your belt.
\n<\/b><\/li>\n<\/ul>\n\n
- Stay flexible with due dates. <\/b>Due dates are good for getting a project in motion. But be wary of due dates that are too rigid and force team members into rushing an important task.
\n<\/b><\/li>\n<\/ul>\n\n
- Integrate any existing assets.<\/b> Do you already have data available in Excel? Your project calendar software should be able to import it into an online calendar. Look for other integrations, too, such as integrating MailChimp on an email newsletter calendar.
\n<\/b><\/li>\n<\/ul>\n\n
- Learn how to switch views.<\/b> You can use a project Kanban boards<\/span><\/a> view in monday.com, and just as easily switch to a calendar view. This gives you a comprehensive source known as an \u201cinformation radiator.\u201d
\n<\/b><\/li>\n<\/ul>\nWhat is the essential project calendar terminology?<\/b><\/h2>\n
With the right app in place and the tips above, you should have no problem getting started with creating a project calendar. However, don\u2019t be surprised if you run into terminology related to project calendars that sounds like jargon. Here are three terms you\u2019ll need to know.<\/p>\n
Gantt Charts<\/b><\/h3>\n
A Gantt Chart<\/span><\/a> is a type of project calendar that uses bar graphing to illustrate progress over time. A line down the middle should show your current time. Trace your finger down the line and compare it with the progress in the bars, and you\u2019ll see where you need to catch up.<\/p>\n
Kanban Boards<\/b><\/h3>\n
Kanban Boards\u00a0are all about priorities. They split items into a left-to-right system demonstrating the progress of the project. In a Kanban Board, there\u2019s less emphasis on the timeline of the project but rather the tasks involved. But with an effective project calendar app, you can switch between Kanban view and Calendar view to get a sense of your progress. Want 10x your productivity? Check out our awesome Kanban board templates<\/a>.<\/p>\n
Timeline View<\/b><\/h3>\n
What\u2019s the difference between Timeline View and a project calendar? In monday.com, for example, you can turn virtually any project into a project calendar by clicking on Timeline View<\/span><\/a>.<\/p>\n
Once you\u2019ve input your due dates, switching to Timeline View will give you elements of a Gantt Chart<\/a>. You\u2019ll see a horizontal bar that demonstrates a milestone\u2019s status against the current due dates.<\/p>\n
Build a stellar project calendar<\/b><\/h2>\n
Project management<\/a> isn\u2019t only about fitting puzzle pieces together.<\/p>\n
Think of effective project management as existing in multiple dimensions. Your goal isn\u2019t just to complete a task; it\u2019s to complete a task on-time<\/i>. And if you don\u2019t measure your progress over time, you won\u2019t know how to optimize your available resources to get the most important work done.<\/p>\n
Want to turn your project into a ready-made calendar? Check out the template below\u00a0and you\u2019ll have everything you need for effective project management that you can measure against the clock. Or in this case, the calendar.<\/p>\n
Get started<\/a><\/p>\n","protected":false},"excerpt":{"rendered":"
The old-fashioned approach to project management is simple: all you need is a piece of paper and a pen. Can that work? Sure. As long as your project is something simple, like: \u201cPick up coffee filters at the store.\u201d But the reality is that today\u2019s online projects are far more …<\/p>\n","protected":false},"author":15,"featured_media":343864,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"pages\/cornerstone-primary.php","format":"standard","meta":{"_acf_changed":false,"_yoast_wpseo_title":"Creating A Project Management Calendar - 2026","_yoast_wpseo_metadesc":"Learn how to effectively build and manage a project management calendar for simpler task management in 2026.","monday_item_id":18059559733,"monday_board_id":0,"footnotes":"","_links_to":"","_links_to_target":""},"categories":[13904],"tags":[],"class_list":["post-27123","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-project-management"],"acf":{"lobby_image":false,"post_thumbnail_title":"","hide_post_info":false,"hide_bottom_cta":false,"hide_from_blog":false,"cluster":"","banner_url":"","main_text_banner":"","sub_title_banner":"","sub_title_banner_second":"","banner_button_text":"","below_banner_line":"","display_dates":"updated","landing_page_layout":false,"sidebar_color_banner":"","custom_tags":false,"featured_image_link":"","faqs":[{"faq_title":"FAQs ","faq_shortcode":"project-management-calendar","faq":[{"question":"What is a basic project management schedule?","answer":"
A basic project management schedule is a detailed timeline of the different tasks and phases that make up a project. It includes the start and end dates of each task, and important milestones, and provides a general overview of the project activities required to complete a project.<\/p>\n"},{"question":"How do you create a simple project schedule?","answer":"
To create a project calendar, start by choosing a platform that supports your team\u2019s needs, whether that's a spreadsheet, a personal calendar app, or dedicated project management software. Then define your project goals and scope, list and sequence all activities, set deadlines and milestones, assign ownership to each item, and commit to reviewing and adjusting the calendar regularly as the project progresses.<\/p>\n"},{"question":"What should be included in a project calendar?","answer":"
While many different project management calendars exist, they can be categorized into four types of calendars:
\nBase calendars - the foundational\/ traditional calendar that acts as a template for all other calendars. It defines the standard days and hours available for work to be completed on each project.
\nProject calendars - organize a project\u2019s timeline by scheduling the start and end dates of a project\u2019s phases and milestones.
\nResource calendars - map out and allocate the distribution of available resources during a project.
\nA project calendar should include milestones, deadlines, activity dependencies, resource assignments, status indicators, priority levels, and time estimates.\u00a0These elements together create a comprehensive view that allows every team member to understand not just when work is due, but also how activities connect, who is responsible, and the current status of each deliverable.<\/p>\n"},{"question":"How often should I update a project calendar?","answer":"You should update a project calendar at least once a week during active project phases. Weekly reviews allow you to compare planned dates against actual progress, adjust timelines when scope or priorities change, and communicate updates to the full team. For fast-moving or high-stakes projects, daily check-ins on the calendar ensure that every stakeholder has the most current view of the schedule.<\/p>\n"}]}],"activate_cta_banner":false,"use_customized_cta":false,"display_subscribe_widget":false,"custom_schema_code":"","hide_time_to_read":false,"disclaimer":"","cornerstone_hero_cta_override":{"label":"","url":""},"sections":[{"acf_fc_layout":"content_1","blocks":[{"main_heading":"","content_block":[{"acf_fc_layout":"text","content":"
Missed deadlines rarely happen in isolation. One slipped date triggers a chain reaction: dependencies shift, resources scramble, and suddenly an entire team is working reactively instead of proactively. When schedules are scattered across spreadsheets or disconnected apps, no one has a single, reliable view of what needs to happen and when.<\/p>\n
This guide walks through everything you need to know about project management calendars: what they are, the different types available, how to build one from scratch, and how to keep it running smoothly. You’ll also find ready-to-use templates, practical tips for avoiding common pitfalls, and an overview of how AI and automation are reshaping how teams plan their work.<\/p>\n
monday AI Work Platform makes it easier to bring deadlines, dependencies, and team capacity into a single calendar view, so nothing falls through the cracks.<\/p>\n
The platform’s AI capabilities go beyond basic scheduling; they detect conflicts before they derail timelines, automatically balance workloads across teams, and send proactive alerts when deadlines are at risk. With 15+ customizable views, drag-and-drop Gantt charts, and 200+ integrations, monday AI Work Platform transforms your project calendar from a static document into a dynamic planning engine that adapts as your work evolves.<\/p>\nGet started with monday.com<\/a>\n"}]},{"main_heading":"Key takeaways","content_block":[{"acf_fc_layout":"text","content":"
\n
- A project management calendar centralizes deadlines, milestones, dependencies, and resource assignments into one living document that keeps every stakeholder aligned<\/li>\n
- Choose the right calendar type \u2013 base, project, resource, or activity-level \u2013 to effectively visualize and manage work across teams<\/li>\n
- Build a project calendar step by step (define scope, sequence activities, set milestones, and assign ownership) to prevent scheduling conflicts before they happen<\/li>\n
- AI-powered automations can detect deadline conflicts, balance workloads, and send proactive reminders, turning your calendar from a static schedule into a dynamic planning engine<\/li>\n
- monday AI Work Platform offers 15+ views, drag-and-drop Gantt charts, and 200+ integrations so teams can build, manage, and adapt project calendars without switching between platforms<\/li>\n<\/ul>\n"}]},{"main_heading":"What is a project management calendar?","content_block":[{"acf_fc_layout":"image","image_type":"normal","image":165971,"image_link":""},{"acf_fc_layout":"text","content":"
A project management calendar is a visual scheduling framework that maps every deadline, milestone, dependency, and resource assignment across the full project lifecycle. Unlike a basic online calendar<\/a> or personal agenda, which tracks meetings and personal appointments, a project calendar ties dates directly to deliverables, ownership, and project phases. It answers the question every project stakeholder asks daily: \u201cWhat is due, when is it due, and who’s responsible?\u201d<\/p>\n
Project managers, team leads, department heads, and executives all rely on project calendars to maintain visibility into timelines and workloads. A well-structured project calendar tracks milestones (key deliverables or phase completions), dependencies (which activities must finish before others can begin), resource assignments (who is doing what), and project phases (planning, execution, review, launch). It also surfaces scheduling conflicts early, before they become expensive problems.<\/p>\n
Why does this matter? Because projects rarely fail for lack of effort, rather, they fail for lack of coordination. A project management calendar acts as the connective tissue between strategy and execution. It gives every contributor a shared understanding of the timeline, reduces back-and-forth status check-ins, and creates accountability at every stage. Without one, even experienced teams rely on memory, assumptions, and last-minute firefighting to stay on track.<\/p>\n
A project calendar differs from a personal calendar in one fundamental way: it’s built around deliverables and dependencies, not time slots. When your scheduling framework accounts for how work connects, not just when it happens, you gain the visibility needed to make proactive decisions instead of reactive ones.<\/p>\n"}]},{"main_heading":"Three ways to visualize project calendars ","content_block":[{"acf_fc_layout":"text","content":"
The beauty of digital project calendars is that they can exist in various kinds of visual representations, so you can picture your project\u2019s schedule any way you like. Some common forms of project calendars include:\u00a0<\/span><\/p>\n
Gantt Charts<\/b><\/h3>\n"},{"acf_fc_layout":"image","image_type":"normal","image":166032,"image_link":""},{"acf_fc_layout":"text","content":"
A <\/span>Gantt Chart<\/span><\/a> is a type of project calendar that uses bar graphing to illustrate progress over time. A line down the middle should show your current time. Trace your finger down the line and compare it with the progress in the bars, and you\u2019ll see where you need to catch up. Gantt charts also help show the dependencies between different tasks in a project.<\/span><\/p>\n
Kanban Boards<\/b><\/h3>\n"},{"acf_fc_layout":"image","image_type":"normal","image":166038,"image_link":""},{"acf_fc_layout":"text","content":"
Kanban Boards are all about priorities. They split items into a left-to-right system demonstrating the progress of the project. In a Kanban Board, there\u2019s less emphasis on the timeline of the project but rather the tasks involved. But with an effective project calendar app like monday work management, you can switch between Kanban view and Calendar view to get a sense of your progress. Get started using Kanban boards with one of our awesome <\/span>Kanban board templates<\/span><\/a>.<\/span><\/p>\n
Timelines<\/b><\/h3>\n"},{"acf_fc_layout":"image","image_type":"normal","image":166044,"image_link":""},{"acf_fc_layout":"text","content":"
A timeline <\/a><\/span>is a sequential graph that allows teams to visualize a project\u2019s steps and timeframe at a glance. It uses elements of Gantt charts to demonstrate the different tasks that make up a project, who\u2019s assigned to each task, and each task\u2019s status against the current due dates.\u00a0<\/span><\/p>\n
With monday work management, you can turn virtually any project calendar into an interactive timeline by simply clicking on the <\/span>Timeline View<\/span><\/a>.<\/span><\/p>\nGet started<\/a>\n"}]},{"main_heading":"Benefits of a project calendar","content_block":[{"acf_fc_layout":"text","content":"
It\u2019s an inevitable fact that proper planning is the key to successful outcomes, so it\u2019s no surprise that using a concrete planning tool such as a project calendar comes with many benefits. <\/span>One study<\/span><\/a>\u00a0found that project calendars can help free you from the stress and anxiety of an under-planned project.<\/span><\/p>\n
And today\u2019s project calendars are far more robust than a pen and a piece of paper or an <\/span>Excel spreadsheet<\/span><\/a>. Here are some of the specific benefits that reinforce project calendars as an integral tool in project management.\u00a0<\/span><\/p>\n
Project visualization<\/b><\/h3>\n
A project calendar brings a project and its different phases to life in a visual way that anyone, from stakeholders to cross-departmental teams, can understand. Humans are visual creatures, so it\u2019s inherently effective to actually see a mapped-out schedule of a project with dates, tasks, and milestones, to fully grasp the scope of a project and its trajectory.<\/span><\/p>\n
Clear project planning<\/b><\/h3>\n
A project calendar is a fool-proof hack for organization because it forces teams to map out their project in advance, allocating tasks, resources, and deadlines. While some due dates and tasks may unavoidably change over time, a calendar ensures teams are aligned on a starting point for what needs to be done and when.<\/span><\/p>\n
Effective resource management<\/a><\/b><\/h3>\n
By planning in a project calendar, project managers can evenly distribute tasks to ensure team members aren’t overworked and that resources are distributed evenly toughout the project lifecycle<\/span>. Carefully mapping out where to allocate tasks and resources also avoids scheduling conflicts.\u00a0<\/span><\/p>\n
Enhanced accountability\u00a0<\/b><\/h3>\n
When someone\u2019s tasks and responsibilities in a project are clearly stated in a calendar that everyone can see, it\u2019s more likely they\u2019ll take full ownership of their role and get it done on time.<\/span><\/p>\n
Better team collaboration\/ communication<\/b><\/h3>\n
A management calendar is a unified tool that the whole team can access and collaborate on, so it ensures all team members are on the same page. Anybody can easily understand who is in charge of what, and when something is due. Most importantly, team members and stakeholders can be updated in real-time when a change in the schedule is made.<\/span><\/p>\n"}]},{"main_heading":"How to build an online project calendar","content_block":[{"acf_fc_layout":"text","content":"
You should now have a solid understanding of why<\/i> a project calendar is an essential tool for effectively organizing and executing your project. But the next question poses itself: how and where can you build your project calendar to ensure you\u2019re getting the best use of it?<\/p>\n
To build an online project calendar as effectively and simply as possible, follow these steps.\u00a0<\/span><\/p>\n
1. Pick a project calendar tool\u00a0<\/b><\/h3>\n
The platform you select determines how flexible, collaborative, and scalable your calendar will be. For simple, short-term projects with a small team, a spreadsheet may suffice. For anything involving multiple stakeholders, dependencies, or ongoing updates, dedicated project management software provides the structure and automation needed to keep calendars accurate over time.<\/p>\n
2. Define project goals\u00a0<\/b><\/h3>\n
Before adding a single date to your calendar, document the project\u2019s objectives, deliverables, and boundaries. What does success look like? What is included in scope<\/a>, and equally important, what is excluded? A defined scope prevents scope creep from turning your calendar into an ever-expanding collection of unrelated activities. Write down three to five measurable goals and use them as the filter for everything that goes on the calendar.<\/p>\n
3. Identify tasks & dependencies<\/b><\/h3>\n
Next, you\u2019ll need to map out all the tasks needed to complete your project. You can start by writing out all project tasks in a task list in a shared document with your team, or on a monday board, where you can later assign<\/span>\u00a0due dates and owners to each task.\u00a0<\/span><\/p>\n
Make sure to be as specific as possible so there\u2019s no confusion about exactly what each task entails. Can you break down individual subtasks within a task list that need to be completed?\u00a0<\/span><\/p>\n
It\u2019s important to then identify task dependencies, i.e., the relationships between tasks. For example, note which specific task must be completed before the next task can proceed. This allows you to sequentially map out your project schedule<\/a> in a logical way.\u00a0\u00a0<\/span><\/p>\n
4. Map out tasks, setting deadlines<\/b><\/h3>\n
Next, you\u2019ll need to map out the tasks in a project schedule. Based on dependencies, you can create a timeline that shows the order of tasks. You\u2019ll then assign deadlines (make sure they\u2019re realistic) to each task so you can gain an understanding of how long the entire project, and each of its steps, will take. <\/span><\/p>\n
This is also the time to identify <\/span>project milestones<\/span><\/a> or key events that will serve as checkpoints throughout your project.\u00a0 <\/span>Create milestones by due dates. For example: monday.com\u2019s <\/span>date column<\/span><\/a> will automatically alert you when a milestone is behind once you\u2019ve assigned due dates.<\/span><\/p>\n
5. Assign people to each task\u00a0<\/b><\/h3>\n
You\u2019ll then need to consider each team member’s resources and capacity when assigning users to tasks.\u00a0 With monday work management, you can do this using the \u201cOwner column\u201d on a board. And by using our calendar integrations (which connect to Google Calendar, iOS, Outlook, and more), assigning ownership of specific tasks can automatically populate<\/span>\u00a0individual team members\u2019 calendars<\/span>.\u00a0<\/span><\/p>\n
You can also leverage the Workload View to keep an eye on each team member\u2019s workload<\/a> and make sure nobody has too much on their plate.<\/span><\/p>\n
6. Routinely review & revise the calendar\u00a0<\/b><\/h3>\n
The great thing about using a digital calendar tool is that it’s completely flexible, allowing you to make any changes as needed. Continuously refer to the calendar to ensure everything is progressing properly and due dates are being met. It\u2019s natural to make adjustments to your original timeline as the project activities progress.<\/span><\/p>\n"}]},{"main_heading":"Five best project calendar templates","content_block":[{"acf_fc_layout":"text","content":"
If creating a new project calendar seems overwhelming, the good news is you don\u2019t have to start from scratch.\u00a0 A good project calendar app will include<\/span> pre-made templates<\/span><\/a> for you that serve as base calendars for your teams\u2019 unique processes. There are different templates for different kinds of calendars. Some helpful templates included with monday work management include:\u00a0<\/span><\/p>\n
1. <\/b>Marketing calendar<\/b><\/a>\u00a0<\/b><\/h3>\n"},{"acf_fc_layout":"image","image_type":"normal","image":165995,"image_link":""},{"acf_fc_layout":"text","content":"
Plan, create, and monitor all of your marketing initiatives & strategy in one place. Keep track of and visualize your business goals, budgets,\u00a0 and campaigns with an interactive chart or timeline.\u00a0<\/span><\/p>\n
2. Social media <\/b>content calendar<\/b><\/a>\u00a0<\/b><\/h3>\n"},{"acf_fc_layout":"image","image_type":"normal","image":166007,"image_link":""},{"acf_fc_layout":"text","content":"
Organize your upcoming content by platform, publish date, status, and more to gain a visual, birds-eye view of your entire content strategy and schedule.\u00a0<\/span><\/p>\n
3. <\/b>Work task calendar<\/b><\/a><\/h3>\n"},{"acf_fc_layout":"image","image_type":"normal","image":166013,"image_link":""},{"acf_fc_layout":"text","content":"
Use a shared calendar to visualize your team\u2019s daily, weekly, and monthly tasks. Integrate this template with Google Calendar to track your team\u2019s work deadlines in one place. <\/span>\u00a0<\/b><\/p>\n
4. <\/b>Resource allocation calendar<\/b><\/a><\/h3>\n"},{"acf_fc_layout":"image","image_type":"normal","image":166019,"image_link":""},{"acf_fc_layout":"text","content":"
Forecast<\/a> your project team\u2019s resource bandwidth and understand the resources and hours needed per project. <\/span>With a resource calendar, you can also detail your project plans, project resource requirements, and manage demands to ensure you have the right budget and team in place.<\/span><\/p>\n
5.\u00a0 <\/b>Project timeline <\/b><\/a>calendar<\/b><\/h3>\n"},{"acf_fc_layout":"image","image_type":"normal","image":166025,"image_link":""},{"acf_fc_layout":"text","content":"
Visualize your project\u2019s workflow by bringing together deadlines, stakeholders, and budgets. Define and view project milestones in a sequential timeline that brings your project to life.\u00a0<\/span><\/p>\n"}]},{"main_heading":"Tips for building an effective project calendar","content_block":[{"acf_fc_layout":"text","content":"
How can you be sure the project calendar you\u2019ve created will be effective? Here are some tips.\u00a0<\/span><\/p>\n
\n
- Create deadlines<\/b>, even if they\u2019re artificial. It\u2019s a project <\/span>calendar<\/span><\/i>, after all. Your most important variable is time. In fact, psychologists have <\/span>found that deadlines create more interest in completing a project<\/span><\/a>.<\/span><\/li>\n
- Review your timeline before kickoff<\/b>. Your timeline should create an equal balance of work, whenever possible. The <\/span>Timeline Column<\/span><\/a> in monday.com makes it easy to review upcoming deadlines.<\/span><\/li>\n
- Start with the most important tasks firs<\/b>t. An incremental approach might help you slowly build momentum. But you\u2019ll have less stress down the road with each high-priority task under your belt.<\/span><\/li>\n
- Stay flexible with due dates<\/b>. Due dates are good for getting a project in motion. But be wary of due dates that are too rigid and force team members into rushing an important task.<\/span><\/li>\n
- Integrate any existing assets<\/b>. Do you already have data available in Excel? Your project calendar software should be able to import it into an online calendar. Look for other integrations, too, such as integrating MailChimp on an email newsletter calendar.<\/span><\/li>\n