{"id":16266,"date":"2020-09-15T09:15:22","date_gmt":"2020-09-15T09:15:22","guid":{"rendered":"https:\/\/staging-mondaycomblog.kinsta.cloud\/?post_type=pm&#038;p=16266"},"modified":"2025-10-19T06:26:04","modified_gmt":"2025-10-19T11:26:04","slug":"the-end-all-guide-to-project-implementation","status":"publish","type":"post","link":"https:\/\/monday.com\/blog\/project-management\/the-end-all-guide-to-project-implementation\/","title":{"rendered":"Project implementation: the end-all guide"},"content":{"rendered":"<div class=\"\" data-block=\"true\" data-editor=\"9p3ho\" data-offset-key=\"rpra-0-0\">\n<div class=\"public-DraftStyleDefault-block public-DraftStyleDefault-ltr\" data-offset-key=\"rpra-0-0\">\n<p><span style=\"font-weight: 200;\">Effective project management is like directing a play. There\u2019s a lot of \u201cbehind-the-scenes\u201d work leading up to the actual performance. Directors need to cast the right actors, run rehearsals, and work with designers and technicians.<\/span><\/p>\n<p><span style=\"font-weight: 200;\">But what happens if the play is a failure? Suddenly, all of the planning and rehearsing that came before no longer matters. Project managers face the same challenge.\u00a0<\/span><\/p>\n<p style=\"text-align: center;\"><a class=\"cta-button blue-button\" aria-label=\"Get started with monday.com\" href=\"https:\/\/auth.monday.com\/users\/sign_up_new\" target=\"_blank\">Get started with monday.com<\/a><\/p>\n<p><span style=\"font-weight: 200;\"><strong>PMs are master planners and communicators.<\/strong> <\/span><\/p>\n<p><span style=\"font-weight: 200;\">They\u2019re skilled at coordinating tasks between teams, developing processes, and tracking progress. But if the project isn\u2019t implemented properly, all of the hard work that led up to it loses its value.<\/span><span style=\"font-weight: 200;\">\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 200;\">Nailing the execution as planned is often more complicated than many realize.<\/span><\/p>\n<p><span style=\"font-weight: 200;\">Don\u2019t let your hard work go to waste. We\u2019ve compiled this official project implementation handbook to cover everything PMs need to know. <\/span><\/p>\n<p><span style=\"font-weight: 200;\">Are you ready to take your work &#8211; from planning to execution and beyond &#8211; to the next level?<\/span><\/p>\n<\/div>\n<\/div>\n<h2><span style=\"font-weight: 200;\">Understanding implementation in project management<\/span><\/h2>\n<p>Leading successful project implementation requires understanding of all the project management phases.<\/p>\n<blockquote><p>Some project managers claim there are five distinct phases &#8211; while others say there are three. <strong>The number of phases depends on the type and complexity of the project.<\/strong><\/p><\/blockquote>\n<p>For the purpose of explanation, we\u2019ll cover <a href=\"https:\/\/project-management.com\/project-management-phases\/\" target=\"_blank\" rel=\"nofollow noopener\">five project phases<\/a>. Each of these phases has a unique set of requirements that help drive the project through implementation.<img decoding=\"async\" class=\"aligncenter wp-image-16272 size-large\" src=\"https:\/\/monday.com\/blog\/wp-content\/uploads\/2020\/09\/the-five-phases-of-project-implementation-1024x543.jpg\" alt=\"Phases of project implementation\" width=\"1024\" height=\"543\" srcset=\"https:\/\/monday.com\/blog\/wp-content\/uploads\/2020\/09\/the-five-phases-of-project-implementation-1024x543.jpg 1024w, https:\/\/monday.com\/blog\/wp-content\/uploads\/2020\/09\/the-five-phases-of-project-implementation-300x159.jpg 300w, https:\/\/monday.com\/blog\/wp-content\/uploads\/2020\/09\/the-five-phases-of-project-implementation-768x407.jpg 768w, https:\/\/monday.com\/blog\/wp-content\/uploads\/2020\/09\/the-five-phases-of-project-implementation-1536x814.jpg 1536w, https:\/\/monday.com\/blog\/wp-content\/uploads\/2020\/09\/the-five-phases-of-project-implementation-2048x1085.jpg 2048w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><\/p>\n<ul>\n<li><strong>Initiation phase:<\/strong><\/li>\n<\/ul>\n<p>In the first phase, project sponsors and PMs launch, name, and define a project. In some cases, stakeholders perform feasibility studies and analyses to grasp the complexity of the project.<\/p>\n<ul>\n<li><strong>Planning phase<\/strong>:<\/li>\n<\/ul>\n<p>Project managers come up with the scope, cost, necessary resources, and potential risk for projects. PMs also define the milestones, timeline, deadlines and define how the team and stakeholders will touch base.<\/p>\n<ul>\n<li><strong>Implementation phase:<\/strong><\/li>\n<\/ul>\n<p>The implementation consists of carrying out the <a class=\"wpil_keyword_link \" title=\"project plan\" href=\"https:\/\/monday.com\/blog\/project-management\/how-to-write-a-killer-project-plan-in-6-simple-steps\/\" data-wpil-keyword-link=\"linked\">project plan<\/a>. By now, the deliverables get completed and the technical implementation is underway.<\/p>\n<ul>\n<li><strong>Monitoring and control phase:<\/strong><\/li>\n<\/ul>\n<p>This phase runs at the same time as implementation. Here you assess how the final product fulfills the goals of the initial project plan. Use predefined metrics. You will also measure key performance indicators, such as progress, spending, and timeliness. If the outcomes of the project stray from the plan, use corrective measures to get the project back on track.<\/p>\n<ul>\n<li><strong>Closure phase:<\/strong><\/li>\n<\/ul>\n<p>While some projects will continue as new processes, others will come to an end. Projects that end should have a formal closure. This is where you end external contractors and reward team members.<\/p>\n<p>Without clear goals, a plan, resources, and communication, it\u2019s unlikely implementation will work. To avoid failure, take the time to map out what gets done in each phase.<\/p>\n<h2><span style=\"font-weight: 200;\">Two kinds of bottlenecks in project implementation<\/span><\/h2>\n<p><a href=\"https:\/\/www.mindtools.com\/pages\/article\/newTMC_76.htm\" target=\"_blank\" rel=\"nofollow noopener noreferrer\"><span style=\"font-weight: 200;\">Bottlenecks<\/span><\/a><span style=\"font-weight: 200;\"> are issues that arise during the course of the project. They delay the implementation &#8211; such as the introduction of new constraints or the loss of a needed resource. Project implementation bottlenecks are short-term or long-term.<\/span><\/p>\n<ul>\n<li><span style=\"font-weight: 200;\"><strong>Short-term bottlenecks<\/strong>: <\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 200;\">These could be a technical glitch, a supply chain mishap, short-staff or the absence of a key project stakeholder. Oftentimes, short-term bottlenecks are a surprise but get fixed as planning improves. Some quick ways to improve your processes are:<\/span><\/p>\n<ul>\n<li style=\"list-style-type: none;\">\n<ul>\n<li><span style=\"font-weight: 200;\">Eliminating non-essential steps<\/span><\/li>\n<li><span style=\"font-weight: 200;\">Using automation platforms to take over time-consuming manual work<\/span><\/li>\n<li><span style=\"font-weight: 200;\">Establishing better communication to avoid misunderstandings and misalignment<\/span><\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<ul>\n<li><span style=\"font-weight: 200;\"><strong>Long-term bottlenecks: <\/strong><\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 200;\">These\u00a0pose a more severe threat because they are harder to resolve. Capacity is the most common long-term bottleneck. When employees working on projects have a lot of other tasks to manage, they have less time to focus on project-related tasks. How does this look like in real life? Companies that want to launch more features but don&#8217;t add programmers will face a bottleneck once employees meet capacity.<\/span><\/p>\n<blockquote><p><span style=\"font-weight: 200;\">Unresolved bottlenecks have the potential to derail your entire project. The key to avoiding them is to expect them.<\/span><\/p><\/blockquote>\n<p><span style=\"font-weight: 200;\">While you\u2019re in the <a href=\"https:\/\/monday.com\/blog\/project-management\/project-planning-process\/\">project planning<\/a> stage of your project, take some time to brainstorm potential short and long term bottlenecks. Think of what solutions will be necessary to prevent or stop them. You can get started on your project implementation journey on monday.com.<\/span><\/p>\n<p style=\"text-align: center;\"><span style=\"font-weight: 200;\"><a class=\"cta-button blue-button\" aria-label=\"Get started\" href=\"https:\/\/auth.monday.com\/users\/sign_up_new\" target=\"_blank\">Get started<\/a><br \/>\n<\/span><\/p>\n<h2><span style=\"font-weight: 200;\">What is an implementation gap and how can I avoid it?<\/span><\/h2>\n<p><span style=\"font-weight: 200;\">An implementation gap is a disconnect between what a project is supposed to achieve and its actual results. One common culprit is a lack of understanding between those who plan the project and those who carry it out. Poor alignment or consensus among leadership on the strategy itself is another.\u00a0<\/span><\/p>\n<p><strong>Here are 3 tips to avoid an implementation gap in your initiatives:<\/strong><\/p>\n<ul>\n<li style=\"font-weight: 200;\"><span style=\"font-weight: 200;\">Ensure all the key stakeholders agree on the project\u2019s strategy and main objectives during planning.<\/span><\/li>\n<li style=\"font-weight: 200;\"><span style=\"font-weight: 200;\">Create an infrastructure and schedule to report on progress, use of budget, and milestones so there are no surprises at the end.<\/span><\/li>\n<li style=\"font-weight: 200;\"><span style=\"font-weight: 200;\">Open direct feedback loops. This enables employees to ask questions, express concerns, and receive support to meet their duties.<\/span><\/li>\n<\/ul>\n<h2><span style=\"font-weight: 200;\">Four tips for a successful implementation process<\/span><\/h2>\n<p><span style=\"font-weight: 200;\">So, what can you do to ensure your project implementation will succeed? Consider these four tips.<\/span><\/p>\n<p><img decoding=\"async\" class=\"aligncenter wp-image-16301 size-large\" src=\"https:\/\/monday.com\/blog\/wp-content\/uploads\/2020\/09\/4-tips-for-a-successful-implementation-process-1024x454.jpg\" alt=\"Tips for successful project implementation\" width=\"1024\" height=\"454\" srcset=\"https:\/\/monday.com\/blog\/wp-content\/uploads\/2020\/09\/4-tips-for-a-successful-implementation-process-1024x454.jpg 1024w, https:\/\/monday.com\/blog\/wp-content\/uploads\/2020\/09\/4-tips-for-a-successful-implementation-process-300x133.jpg 300w, https:\/\/monday.com\/blog\/wp-content\/uploads\/2020\/09\/4-tips-for-a-successful-implementation-process-768x340.jpg 768w, https:\/\/monday.com\/blog\/wp-content\/uploads\/2020\/09\/4-tips-for-a-successful-implementation-process-1536x681.jpg 1536w, https:\/\/monday.com\/blog\/wp-content\/uploads\/2020\/09\/4-tips-for-a-successful-implementation-process-2048x908.jpg 2048w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><\/p>\n<h3><span style=\"font-weight: 200;\">1. Create a project implementation plan<\/span><\/h3>\n<p><span style=\"font-weight: 200;\">Before diving into your initiative, it\u2019s crucial to <\/span><a href=\"https:\/\/blog.udemy.com\/the-project-implementation-plan\/\" target=\"_blank\" rel=\"nofollow noopener noreferrer\"><span style=\"font-weight: 200;\">outline<\/span><\/a><span style=\"font-weight: 200;\"> a clear, detailed project <a href=\"https:\/\/monday.com\/blog\/project-management\/implementation-plan\/\">implementation plan<\/a>. This plan should cover:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 200;\"><span style=\"font-weight: 200;\">The project\u2019s objectives<\/span><\/li>\n<li style=\"font-weight: 200;\"><span style=\"font-weight: 200;\">Key stakeholders and participants<\/span><\/li>\n<li style=\"font-weight: 200;\"><span style=\"font-weight: 200;\">The timeline<\/span><\/li>\n<li style=\"font-weight: 200;\"><span style=\"font-weight: 200;\">Budget<\/span><\/li>\n<li style=\"font-weight: 200;\"><span style=\"font-weight: 200;\">Scope<\/span><\/li>\n<li style=\"font-weight: 200;\"><span style=\"font-weight: 200;\">Any known obstacles or external constraints<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 200;\">Building your project implementation plan should help you achieve consensus and alignment between executives, department leaders and project managers. Establishing agreement on the points above is the best way to avoid an implementation gap.<\/span><\/p>\n<h3><span style=\"font-weight: 200;\">2. Establish a solid project team\u00a0<\/span><\/h3>\n<p><span style=\"font-weight: 200;\">You can have a bullet-proof plan, but if you don\u2019t have the right employees onboard, successful implementation will be difficult to achieve.<\/span><\/p>\n<p><span style=\"font-weight: 200;\">Who will be part of the project team depends on the type of project and its goals, but in any project, achieving a high level of buy-in is key. When each team member has a clear understanding of the project\u2019s goals and believes in its necessity, it\u2019s much easier to keep participants motivated and engaged.\u00a0<\/span><\/p>\n<h3><span style=\"font-weight: 200;\">3. Use a project management platform<\/span><\/h3>\n<p><span style=\"font-weight: 200;\">When you\u2019re leading a project\u2019s implementation, you\u2019re responsible for coordinating many moving parts. This could be managing the timeline, collecting status updates, and staying on top of your spend. Unless you use a formal system for monitoring progress and providing feedback, it\u2019s difficult to track everything.<\/span><\/p>\n<p><a href=\"https:\/\/monday.com\/blog\/project-management\/the-complete-project-management-software-list\/\"><span style=\"font-weight: 200;\">Project management platforms<\/span><\/a><span style=\"font-weight: 200;\"> support teamwork and ease successful implementations. They make sharing information and resources easy and provide structure for reporting on progress and answering questions.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 200;\">With the ability to manage all this information in one place, you can efficiently manage the course of your projects and end confusion. They also promote individual accountability and engagement to help each participant do their best work on time.\u00a0<\/span><\/p>\n<h3><span style=\"font-weight: 200;\">4. Be flexible, listen, &amp; turn feedback into action<\/span><\/h3>\n<p><span style=\"font-weight: 200;\">Although creating a detailed implementation plan is important, project managers should stay flexible. <\/span><\/p>\n<p><span style=\"font-weight: 200;\">You can\u2019t control everything, and changes to the plan here and there are inevitable. <\/span><\/p>\n<p><span style=\"font-weight: 200;\"><a class=\"twitter-box\" arial-label=\"Tweet\" target=\"_blank\" onclick=\"window.open(this.href,'targetWindow','toolbar=no,location=no,status=no,menubar=no,scrollbars=yes,resizable=yes, width=800,height=450'); return false;\" href=\"https:\/\/twitter.com\/intent\/tweet?text=\"> The key to resolving bottlenecks and obstacles is being able to adapt, problem solve, and put new plans into place without stressing. <span><\/span><\/a><\/span><\/p>\n<p><span style=\"font-weight: 200;\">Routinely asking your team for their input on the project and its progress is a great way to stay informed about on-the-ground challenges and help address them. Listen often and take your team\u2019s perspectives to heart. <a href=\"https:\/\/monday.com\/work-management\/pmo\">monday.com with project management<\/a> is a great place to gather feedback and make improvements in your project implementation.<\/span><\/p>\n<p style=\"text-align: center;\"><a class=\"cta-button blue-button\" aria-label=\"Get started\" href=\"https:\/\/auth.monday.com\/users\/sign_up_new\" target=\"_blank\">Get started<\/a><\/p>\n<h2><span style=\"font-weight: 200;\">What is the role of a project manager in project implementation?<\/span><\/h2>\n<p><span style=\"font-weight: 200;\">Project managers are responsible<\/span><span style=\"font-weight: 200;\"> for guiding the development and execution of a project. They are the directors that turn a vision into reality.<\/span><\/p>\n<p><span style=\"font-weight: 200;\">A <a class=\"wpil_keyword_link \" title=\"project manager\" href=\"https:\/\/monday.com\/blog\/project-management\/7-tips-becoming-effective-project-manager\/\" data-wpil-keyword-link=\"linked\">project manager<\/a> is accountable for the scope of the project. It\u2019s their job to outline the plan, put together the project team, and gather the necessary resources. They are also responsible for monitoring progress and the project\u2019s success or failure.\u00a0<\/span><\/p>\n<h3><span style=\"font-weight: 200;\">Implementation as part of a team<\/span><\/h3>\n<p><span style=\"font-weight: 200;\">While project managers take the lead role, project implementation is a team sport. Everyone on the project team gets selected to perform a specific, important function. Seamless collaboration, personal accountability, a strong sense of engagement, and communication by all team members is essential to success.<\/span><\/p>\n<h2><span style=\"font-weight: 200;\">Four project implementation techniques to know<\/span><\/h2>\n<p><span style=\"font-weight: 200;\">There are different project implementation<\/span> <a href=\"http:\/\/www.m-inc.com\/article\/how-to-approach-project-implementation\/'\" target=\"_blank\" rel=\"nofollow noopener noreferrer\"><span style=\"font-weight: 200;\">methodologies<\/span><\/a><span style=\"font-weight: 200;\"> that are\u00a0 used to guide successful execution. Here are a few:<\/span><\/p>\n<p><img decoding=\"async\" class=\"aligncenter wp-image-16283 size-large\" src=\"https:\/\/monday.com\/blog\/wp-content\/uploads\/2020\/09\/4-project-implementation-techniques-to-know-1024x611.jpg\" alt=\"Key project implementation techniques\" width=\"1024\" height=\"611\" srcset=\"https:\/\/monday.com\/blog\/wp-content\/uploads\/2020\/09\/4-project-implementation-techniques-to-know-1024x611.jpg 1024w, https:\/\/monday.com\/blog\/wp-content\/uploads\/2020\/09\/4-project-implementation-techniques-to-know-300x179.jpg 300w, https:\/\/monday.com\/blog\/wp-content\/uploads\/2020\/09\/4-project-implementation-techniques-to-know-768x458.jpg 768w, https:\/\/monday.com\/blog\/wp-content\/uploads\/2020\/09\/4-project-implementation-techniques-to-know-1536x916.jpg 1536w, https:\/\/monday.com\/blog\/wp-content\/uploads\/2020\/09\/4-project-implementation-techniques-to-know-2048x1222.jpg 2048w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><\/p>\n<ul>\n<li style=\"font-weight: 200;\"><b>Scrum: <\/b><\/li>\n<\/ul>\n<p><span style=\"font-weight: 200;\">The scrum methodology focuses on producing project deliverables fast. In it, team members focus on high-value tasks on daily work \u201csprints\u201d and relay their progress in daily check-ins.\u00a0<\/span><\/p>\n<ul>\n<li style=\"font-weight: 200;\"><b>Agile project implementation: <\/b><\/li>\n<\/ul>\n<p><span style=\"font-weight: 200;\">With the agile technique, project leaders prepare their teams to adapt to project changes or developments. They don\u2019t rely on rigid strategies and procedures. Instead, they pivot the plan as needed.<\/span><\/p>\n<ul>\n<li style=\"font-weight: 200;\"><span style=\"font-weight: 200;\"><strong>Kanban<\/strong>: <\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 200;\">The Kanban style of project management includes the use of a detailed visual that maps out the entire project and all of its stages. Like the agile method, teams that use Kanban are quick to adapt. With each change that arises, they re-map out the project until it is over.<\/span><\/p>\n<ul>\n<li style=\"font-weight: 200;\"><span style=\"font-weight: 200;\"><strong>DevOps<\/strong>:<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 200;\"> By now, DevOps has become the standard for software development teams. In this method, developers perform feedback, quality assurance, and security checks. They do this throughout the development process instead of at the end. This increases speed and lowers the number of time-consuming fixes that cause bottlenecks.\u00a0<\/span><\/p>\n<h2><span style=\"font-weight: 200;\">Successful project implementation at every stage<\/span><\/h2>\n<p><span style=\"font-weight: 200;\">The pressure is high for project managers. Project managers have a range of responsibilities to manage and people to work with. To succeed, you need significant preparation to help turn your vision into reality.<\/span><\/p>\n<p><span style=\"font-weight: 200;\">We hope that this guide has given you valuable information! Make your next project implementation even easier with our project deliverables template below.<\/span><\/p>\n<p style=\"text-align: center;\"><img decoding=\"async\" class=\"aligncenter wp-image-16267 size-large\" src=\"https:\/\/monday.com\/blog\/wp-content\/uploads\/2020\/09\/Project-deliverables-template-monday.com_-1024x754.jpg\" alt=\"Project implementation on a monday.com board for project deliverables\" width=\"1024\" height=\"754\" srcset=\"https:\/\/monday.com\/blog\/wp-content\/uploads\/2020\/09\/Project-deliverables-template-monday.com_-1024x754.jpg 1024w, https:\/\/monday.com\/blog\/wp-content\/uploads\/2020\/09\/Project-deliverables-template-monday.com_-300x221.jpg 300w, https:\/\/monday.com\/blog\/wp-content\/uploads\/2020\/09\/Project-deliverables-template-monday.com_-768x565.jpg 768w, https:\/\/monday.com\/blog\/wp-content\/uploads\/2020\/09\/Project-deliverables-template-monday.com_-1536x1131.jpg 1536w, https:\/\/monday.com\/blog\/wp-content\/uploads\/2020\/09\/Project-deliverables-template-monday.com_.jpg 1600w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><a class=\"cta-button blue-button\" aria-label=\"Get started\" href=\"https:\/\/auth.monday.com\/users\/sign_up_new\" target=\"_blank\">Get started<\/a><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Effective project management is like directing a play. There\u2019s a lot of \u201cbehind-the-scenes\u201d work leading up to the actual performance. Directors need to cast the right actors, run rehearsals, and work with designers and technicians. But what happens if the play is a failure? Suddenly, all of the planning and &#8230;<\/p>\n","protected":false},"author":69,"featured_media":16277,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"_yoast_wpseo_title":"Project Implementation: A Complete Guide %%page%% %%sep%% %%sitename%%","_yoast_wpseo_metadesc":"Learn all about the phases of project implementation, potential bottlenecks, gaps, and strategies for project implementation success from the monday.com team.","monday_item_id":18059576326,"monday_board_id":0,"footnotes":"","_links_to":"","_links_to_target":""},"categories":[13904],"tags":[],"class_list":["post-16266","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-project-management"],"acf":{"lobby_image":false,"post_thumbnail_title":"","hide_post_info":false,"hide_bottom_cta":false,"hide_from_blog":false,"cluster":"","banner_url":"","main_text_banner":"","sub_title_banner":"","sub_title_banner_second":"","banner_button_text":"","below_banner_line":"","display_dates":"updated","landing_page_layout":false,"post_date":"20220718","featured_image_link":"","use_customized_cta":false,"display_subscribe_widget":false,"custom_schema_code":"","activate_cta_banner":false,"hide_time_to_read":false,"sidebar_color_banner":"","custom_tags":false,"disclaimer":"","cornerstone_hero_cta_override":{"label":"","url":""},"show_contact_sales_button":"0","faqs":false,"custom_header_banner":false},"yoast_head":"<!-- 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