What is a pilot project?<\/b><\/h2>\n
A pilot project is designed to test things out on a small scale before knowing if it will be a viable option for a team or business. Businesses use pilot projects for things like testing new B2B software<\/a> releases, soft launching new products, and trialing new working hours.<\/p>\n Oftentimes, pilot projects will confirm viability and scalability and enable processes and procedures to be tested.<\/p>\n Pilot projects can be used throughout various industries, and examples of pilot projects include:<\/p>\n So what are the benefits?<\/p>\n Essentially, pilot projects are a great way to assess the viability of an idea, test the process, and ultimately see if a full-scale project is viable.<\/p>\n Pilot projects help you:<\/p>\n Now, we’ll go into how to plan one.<\/p>\n Now that we know what pilot projects are and why they\u2019re so important, it\u2019s time to start planning one.<\/p>\n Below, we\u2019ll take you through a simple four-step process to develop your own.<\/p>\n It may sound obvious, but if you want to plan a pilot project, you first need to know what it will cover.<\/p>\n First, start with a brainstorming session to identify pilot project ideas. You can get ideas from:<\/p>\n Once you\u2019ve identified your first pilot project, you\u2019re ready to move to step two.<\/p>\n Now that you\u2019ve identified your first pilot, it must have set goals. Because there\u2019s no point in starting a project if you don\u2019t know what you want to achieve with it.<\/p>\n Some examples of pilot project objectives are:<\/p>\n Once you\u2019ve set your project objectives<\/a>, the next step is to identify resources and collaborate.<\/p>\n Unless you\u2019re a one-person team, you\u2019ll need to identify resources and assign tasks to organize the pilot project process. Collaboration is made easy with monday.com as you can share your board with your entire team, making information accessible to anyone involved. That way, when you start assigning tasks, team members can understand if they’ll have the capacity to complete them, and allocate the proper amount of time to doing so. Use the Timeline Column, so everyone can be on board with the tasks they need to complete and their impact on the project’s timeline<\/a>.<\/p>\n If you\u2019re using a spreadsheet or Google Doc, you can tag users by typing \u201c@\u201d plus their email address into a cell \u2013 but you can do this on monday.com and monday workdocs<\/a> as well!<\/p>\n Pro tip:<\/b> Remember to factor in additional days to compensate for any delay when setting deadlines.<\/p>\n Once you\u2019ve done all this, you should have a pretty good idea of how this might map out across a timeline.<\/p>\n There\u2019s no right or wrong way to organize your timeline. Just make sure you:<\/p>\n As long as you follow those principles, you have a lot of freedom and flexibility in how you choose to accomplish it.<\/p>\nWith monday.com’s Timeline View feature, each stage of your pilot project can be detailed and laid out in a visual timetable, so you understand what steps to take and when they\u2019re taken.<\/span><\/a>\n With just a glance at the Timeline View<\/a> on your board, anyone can gain quick access to a visual representation of the timelines, deadlines, and dependencies within any project. This means everyone can see an item\u2019s start and end dates and know what they have to do and when it needs to be completed.<\/p>\n So how do you ensure everything stays on track?<\/p>\n Below we\u2019ll explore the six most popular best practices used when implementing pilot projects \u2013 and why you might want to use each one.<\/p>\n Following these steps will help your projects go ahead like clockwork.<\/p>\n Better still, lean on a tool like the monday.com Work OS to make the entire process a breeze. You will love how monday embeds flexibility and control into your projects.<\/p>\n Plus, sharing information with your team is quick and easy by adding them to the plan and assigning them tasks. From tracking progress to collaborating on tasks, as you move through your pilot project, your whole team will feel guided and at ease.<\/p><\/blockquote>\n You can even create a board with our ready-to-go project timeline template<\/a> \u2013 and customize it to your needs.<\/p>\n Get started now or read on to see the most commonly asked questions.<\/p>\nGet template<\/a>\n The purpose of a pilot project is to test the feasibility of an idea on a small scale in order to evaluate the potential for a future full-scale project.<\/p>\n Pilot projects also called a \u2018feasibility study\u2019 help to identify any issues, and evaluate feasibility, resources, time, and cost.<\/p>\n A pilot project is used in project management to reduce the risk of failure by testing the idea in a small controlled setting so that you can further refine your project before you roll it out.<\/p>\n If you are ready to get started, you can start building your board and timeline now to ensure everything stays on schedule.<\/p>\n Or you can use one of our ready-made templates<\/a> to get up and running quicker.<\/p>\n Looking for more?<\/p>\n Check out our relevant resources around the planning phase<\/a> of the project lifecycle<\/a>:<\/p>\n Project management is a long game. It can take time to see the results. But one way to test things out on a small scale before knowing if it will be a success is to run a pilot project. A pilot project enables you to manage the risk of a …<\/p>\n","protected":false},"author":195,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"pages\/cornerstone-primary.php","format":"standard","meta":{"_acf_changed":false,"_yoast_wpseo_title":"What is a pilot project? A complete guide for managers","_yoast_wpseo_metadesc":"Ready to test a big idea without the big risk? Our complete guide shows you how to plan, run, and analyze a successful pilot project. Get our free template and start de-risking your initiatives today.","monday_item_id":18041035374,"monday_board_id":0,"footnotes":"","_links_to":"","_links_to_target":""},"categories":[13904],"tags":[],"class_list":["post-120756","post","type-post","status-publish","format-standard","hentry","category-project-management"],"acf":{"lobby_image":{"ID":100377,"id":100377,"title":"Your complete guide to project management","filename":"Your-complete-guide-to-project-management.jpg","filesize":42410,"url":"https:\/\/monday.com\/blog\/wp-content\/uploads\/2020\/12\/Your-complete-guide-to-project-management.jpg","link":"https:\/\/monday.com\/blog\/project-management\/guide-to-project-management\/attachment\/your-complete-guide-to-project-management\/","alt":"","author":"68","description":"","caption":"","name":"your-complete-guide-to-project-management","status":"inherit","uploaded_to":28459,"date":"2022-07-06 08:21:27","modified":"2022-07-06 08:21:27","menu_order":0,"mime_type":"image\/jpeg","type":"image","subtype":"jpeg","icon":"https:\/\/monday.com\/blog\/wp-includes\/images\/media\/default.png","width":1200,"height":600,"sizes":{"thumbnail":"https:\/\/monday.com\/blog\/wp-content\/uploads\/2020\/12\/Your-complete-guide-to-project-management-150x150.jpg","thumbnail-width":150,"thumbnail-height":150,"medium":"https:\/\/monday.com\/blog\/wp-content\/uploads\/2020\/12\/Your-complete-guide-to-project-management-300x150.jpg","medium-width":300,"medium-height":150,"medium_large":"https:\/\/monday.com\/blog\/wp-content\/uploads\/2020\/12\/Your-complete-guide-to-project-management-768x384.jpg","medium_large-width":768,"medium_large-height":384,"large":"https:\/\/monday.com\/blog\/wp-content\/uploads\/2020\/12\/Your-complete-guide-to-project-management-1024x512.jpg","large-width":1024,"large-height":512,"1536x1536":"https:\/\/monday.com\/blog\/wp-content\/uploads\/2020\/12\/Your-complete-guide-to-project-management.jpg","1536x1536-width":1200,"1536x1536-height":600,"2048x2048":"https:\/\/monday.com\/blog\/wp-content\/uploads\/2020\/12\/Your-complete-guide-to-project-management.jpg","2048x2048-width":1200,"2048x2048-height":600}},"post_thumbnail_title":"How to run a successful pilot project","hide_post_info":false,"hide_bottom_cta":false,"hide_from_blog":false,"landing_page_layout":false,"cluster":"","display_dates":"default","featured_image_link":"","banner_url":"","main_text_banner":"","sub_title_banner":"","sub_title_banner_second":"","banner_button_text":"","below_banner_line":"","use_customized_cta":false,"display_subscribe_widget":false,"custom_schema_code":"\n
Key benefits of a pilot project<\/b><\/h2>\n
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How to plan a pilot project<\/b><\/h2>\n
Step 1: Identify the pilot project<\/b><\/h3>\n
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Step 2: Set objectives<\/b><\/h3>\n
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Step 3: Allocate resources and collaborate<\/b><\/h3>\n
![\"screenshot](\"https:\/\/monday.com\/blog\/wp-content\/uploads\/2021\/03\/monday.com-project-overview-board-1024x628.png\")
Get started<\/a><\/p>\nStep 4: Develop a timeline\u00a0<\/b><\/h3>\n
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![\"monday.com's](\"https:\/\/monday.com\/blog\/wp-content\/uploads\/2021\/04\/monday.coms-timeline-view-1024x534.png\")
<\/p>\n6 best practices for implementing a pilot project<\/b><\/h2>\n
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Plan an effective, collaborative pilot project with monday.com<\/b><\/h2>\n
![\"Screenshot](\"https:\/\/monday.com\/blog\/wp-content\/uploads\/2020\/12\/Project-timeline-template-1024x493.jpg\")
<\/p>\nFrequently Asked Questions<\/b><\/h2>\n
What is the purpose of a pilot project?<\/b><\/h3>\n
What is meant by a pilot project?<\/b><\/h3>\n
What is a pilot project in project management?<\/b><\/h3>\n
Optimize your pilot project with the right tool<\/b><\/h2>\n
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