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Best project management software for 2023

Rachel Hakoune

Are scattered searches for project management software reviews leaving you frustrated? Maybe you’ve narrowed the search by price or features but you aren’t sure if the Project Management software is too simple or far too robust for your team’s size?

Let us introduce you to our reviews of the top project management software out there. Search or skim our list to quickly understand each software’s pros, cons, pricing plans, and if we recommend it for small business, mid-size, or enterprise companies.

Or maybe you’re ready to build your ideal project workflows and portfolios right away on our flexible Work OS?

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What is project management software?

Project management software includes all the platforms and tools that help managers and teams plan, coordinate, and execute every aspect of project planning.

In short, it is made up of tools and apps designed to help you work more efficiently.

There’s an incredibly wide variety of project management software— from personal to-do lists to comprehensive “all-in-one” solutions —that facilitates the production of work for businesses of any shape and size.

Read how to successfully manage projects in our complete project management guide.

How to choose a project management software?

When choosing a project management software, you should take into consideration several core criteria. Common factors include budget, potential for scale, team size, permissions and security options, file storage capacity, and integrations capabilities.

The other parts of your considerations should revolve around things like ease of use and challenges your team wants to solve. From there, you can create a short list of project management tools to consider.

What are the benefits of using software for project management?

Most successful organizations, teams, and individuals rely on software for project management because it offers many undeniable key benefits:

  • Enhanced productivity
  • Centralized file and data access
  • Simple task management
  • Transparency between team members
  • Real-time goal setting and progress tracking
  • Accurate resource management
  • Better collaboration and communication

What features should a good project management software include?

One of the main benefits of good project management software is that it should serve as an all-in-one tool and provides these features:

  • Seamless team collaboration and shared task lists
  • Communication in real-time (notes, comments, files)
  • Budget monitoring, so you don’t go over
  • Time tracking to improve productivity
  • Centralized file storing enabling everyone to see and access what they need
  • Task delegation, with tags, files, due dates, descriptions, and more
  • Cloud-based organization, so your team can work from wherever they are

Top 5 best project management software for 2023

Given the need for project management software with a vast range of features, it makes sense to start with our top picks for the most complete project management software and tools.

1. is a Work Operating System (Work OS) designed to help teams work without limits when it comes to project and task management. Monday work management offers a user-friendly and intuitive interface with a range of customizable features that cater to the specific collaboration and communication needs of any team across industries.

Top features of

1. Gantt Charts Gantt chart view allows you to create task dependencies and update task owners and due dates with ease.

monday Gantt

2. Workflow builder

Choose from 100s of pre-made automation recipes or create your own custom ones to create workflows that sync integrations, people, and more.

monday Automation

3. Time Tracking

Unlike most project management software, has a native Time Tracking Column.

monday time tracking


  • 24/7 customer support
  • Excellent mobile app for on-the-go project management


  • You might need to upgrade plans to get certain features
  • No viewing options for non-users

Pricing: The starting price for is $8/month or $24/month billed annually. Each plan offers a free trial for 2 weeks, no credit-card required.

Why customers love

  • Trustradius: 8.5 out of 10, Voted in 2023: best features set, relationship and value
  • G2: 4.7 out of 5 , Voted in 2023: Leader in over 18 categories
  • Capterra: 4.6 out of 5 , Shortlisted in 2023 in over 8 software categories
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2. Trello

Trello  is a web-based project management tool that uses a board-based approach to help individuals and teams organize their tasks and projects. It is a popular and user-friendly tool that allows users to easily track their progress, collaborate with team members, and visualize their workflow simply and intuitively.

Top Features:

  • Kanban cards: Trello uses Kanban cards to help you track task and project progress.
  • Checklists: Break down cards into smaller tasks by adding checklists to them.
  • Activity feed: See all recent changes and activity on your project board, like card updates and comments.


  • It’s a great tool for teams who prefer iterations and Kanban.
  • Teams can communicate in real time.


  • Trello doesn’t offer project management software classics like Gantt charts or resource management features.
  • Kanban cards might not be ideal for larger, complex, and unpredictable projects.

Pricing: Paid plans start at $12.50/month when billed annually. They also offer a free plan. More details on Trello pricing here.

Comparison: explore these Trello alternatives

Trello website

3. Basecamp

Basecamp is a project management tool that helps teams to   stay organized, collaborate efficiently, and complete projects on time. It was first launched in 2004 by 37Signals, but later rebranded as Basecamp in 2014. Basecamp is a cloud-based project management software that can be accessed through a web browser, desktop, or mobile application.

Top Features:

  • Hill charts: Basecamp uses unique hill charts to give you an overview of project progress.
  • Automated check-ins: Create routine reminders for team members to provide project updates.
  • File storage: Keep project documents and assets organized in the same place you manage projects.


  • Basecamp is configured for communication with message boards and more.
  • This software works well for small to medium-sized teams.


  • There aren’t specific features for invoicing.
  • Some users said it’s difficult to tag tasks with priority level or other attributes.

Pricing: Paid plans start at $89/month when billed annually. They also offer 30-day trials. More info on Basecamp pricing here.

Comparison: explore this Basecamp alternative

Basecamp website

4. Wrike

Wrike is a cloud-based project management software designed to help teams streamline their workflows and collaborate more effectively. It was founded in 2006 by Andrew Filev and has since grown into a popular tool used by businesses of all sizes to manage projects from start to finish.

Top Features:

  • Integrations: Wrike integrates with project management must-haves like Google Drive, Zendesk, WordPress, Zapier, Slack, and more.
  • Wrike Approvals: The software has a dedicated feature to make the project review process smoother.
  • Budget & expense management: Customize currency preferences and create default hourly rates and job roles for projects.


  • Create dashboards for visual and accurate stakeholder communications.
  • There is a high level of customization possibilities.


  • Some users had hoped for more triggers and actions available under their automation engine.
  • You have to pay extra for advanced reporting.

Pricing: Wrike’s Team plan starts at $9.80 per user/month. They have a free plan as well as trials, see more details about Wrike Pricing here.

Comparison: explore these Wrike alternatives

Wrike Website

5. Asana

Asana is a popular project management tool designed to help teams collaborate and manage their tasks and projects more efficiently. Asana has gained a reputation as a reliable and easy-to-use tool for project management, and it is used by many businesses and organizations around the world.

Top Features:

  • Calendar view: See all of your most important deadlines in one dedicated calendar.
  • Agile framework: The software has a time boxed, iterative approach for product development workflows.
  • Change requests and case management: Enable efficient tracking of customer requests with priority and timeline.Unlimited workspaces and collaborators


  • Manage all project documentation in one place.
  • Asana also uses drag-and-drop for ease of use.


  • Asana may not be suited for larger teams or those who don’t prefer an agile approach.
  • Limited customization options, such as notifications.

Pricing: Plans start at $10.99/month and they offer a free plan for individuals and small teams.

Comparison: explore this Asana alternative.

Asana website

Best for small business

Managing a small business or team requires just as much coordination and efficiency as any other size organization. When choosing the tools in this section, we took into special consideration the most pressing factors, such as easy onboarding, variety of basic features, and budget. Check out below reviews of project management software for small business that will get your team off the ground and running towards more ambitious goals.

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Conceptboard is a collaborative online whiteboard platform that allows teams to work together and share ideas in real-time. It provides an intuitive interface with various tools to facilitate brainstorming, planning, and feedback.

Top features:

  • Infinite canvas: Conceptboard provides an infinite canvas where users can zoom in and out, drag and drop, and collaborate on an unlimited canvas size.
  • Time-saving templates: Conceptboard offers a library of templates for various projects.
  • Video conferencing: Users can easily start a video conference with remote team members directly.


  • Customizable workflows: Conceptboard allows users to customize their workflows to fit their specific needs, making it ideal for teams with unique requirements.
  • Real-time collaboration: Teams can collaborate in real-time, regardless of their location, making it easier to complete tasks efficiently.


  • Limited design capabilities: Conceptboard’s design tools are limited compared to other specialized design software.
  • Steep learning curve for advanced features: While the basic features are easy to use, some advanced features may require some time to learn.

Cost: They offer a free trial with limited features, and paid plans start at $6 per user per month.


Freshdesk is a cloud-based customer support software that helps businesses streamline their customer service operations, automate workflows, and improve customer satisfaction. It offers features like ticket management, knowledge management, and social media integration.

Top features:

  • Omnichannel support: Freshdesk allows businesses to manage customer inquiries from various channels such as email, phone, chat, social media, and more in one place.
  • AI-powered chatbots: Freshdesk’s chatbots are powered by AI and can automate routine tasks and respond to customer queries 24/7.
  • Gamification: Freshdesk’s gamification feature encourages customer support teams to compete against each other, helping to improve team performance and motivation.


  • Easy to use: Freshdesk’s intuitive interface makes it easy to set up and use.
  • Scalable: Freshdesk can grow with your business, with different plans and features available to meet your evolving needs.


  • Limited reporting: Freshdesk’s reporting features are somewhat limited compared to other customer support software.
  • Limited integrations: Freshdesk’s integration options are somewhat limited compared to other customer support software.

Cost: Freshdesk offers a variety of plans, starting from $15 per month per agent. They also offer a free trial.


Todoist is a web-based project management and productivity platform designed to schedule and plan daily routine tasks. It lets users collect tasks, organize projects and plan their day.

Top features:

  • Natural language input: Todoist allows users to add tasks quickly and easily using natural language, without the need for complicated forms or menus.
  • Smart schedule: Todoist’s smart schedule feature suggests the best date and time to schedule tasks based on their due dates, priorities, and other factors.
  • Customization: Todoist offers a range of customization options, including themes, filters, and labels, allowing users to personalize their task management experience.


  • Remote access: Todoist is available on multiple platforms, including web, mobile, and desktop, making it easy to access and manage tasks from anywhere.
  • Reminders: Reminders feature sends notifications to users when a task is due or approaching its due date.


  • Complexity: Some users may find Todoist’s interface and features overwhelming, especially if they are new to task management apps.
  • No-offline access: Todoist requires an internet connection, which could be problematic for users who need offline access.

Todoist: A free version is available and paid plan starts from $4 per month.

Priority Matrix

Priority Matrix leverages the Eisenhower method to prioritize and manage tasks across teams.


  • Visual categorization with icons and stars to organize tasks
  • Tags and filters to find collaborators and task types
  • Real-time project history updates to track progress

Pricing: free plans available, or paid plans from $8/user/month.


MeisterTask is a web-based, Kanban-style project management system with customizable features for your team.


  • Kanban boards and Gantt chart-style views of all projects
  • Unlimited sections and stages for project workflows
  • Task limits for team members to maintain focus

Pricing: free plans available, or paid plans from $8.25/user/month.


Paymo focuses on work management, time tracking, and billing for small to medium-sized businesses.


  • Gantt chart and Kanban board views
  • Critical path view that highlights earliest and latest task completion times without extending the project
  • Budgeting tools based on fixed price or hourly rates

Pricing: plans from $9.95/user/month.

Comparison: explore this Paymo alternative!


Flowzone is a customizable project management software that allows you to pick and choose the features that are most useful for your team.


  • Custom dashboards for each user displaying daily tasks
  • Built-in document annotation, comparison, and approvals
  • Client portals to keep key stakeholders in the loop

Pricing: from $16/user/month.


Nuvro is a simplified project management system that tracks historical performance on both an organizational and an individual level.


  • High-level view of tasks due today or this week, as well as overdue projects
  • Centralized location for online note-taking and to-do lists
  • Shared inboxes for each project

Pricing: from $4/user/month. is a big picture management software with AI-powered widgets and automation features that give you robust business intelligence insights.


  • Customized dashboards for real-time data tracking on company performance
  • Integrated time tracking with AI that determines which phases take the longest
  • Business intelligence reports to identify problem areas in your workflows

Pricing: free plans available, or paid plans from $8/user/month.


RationalPlan’s project management software follows the Project Management Body of Knowledge (PMBOK) guidelines and includes solutions for portfolio and resource management.


  • Task lists with options for recurring tasks, milestones, and dependent tasks
  • Gantt chart views for high-level planning and Kanban boards for structured workflows
  • Workload tracking for resource allocation and managing overtime costs

Pricing: from $4/user/month.


Freedcamp is a (somewhat) free collaboration tool with features for centralizing information and separating personal and shared tasks.


  • Kanban board and Gantt chart-style project views
  • Centralized discussion forums for each project
  • Organization-wide wiki to host documentation and other files

Pricing: free, or paid plans from $1.49/user/month.


Upwave enables cross-department collaboration and business-wide problem solving with visual project management software.


  • Flexible team creation for short or long-term projects and internal and external collaborators
  • Visual workflow templates plus the ability to customize your own template
  • Centralized communication and file-sharing

Pricing: free, or paid plans from $4.00/user/month.


nTask is a Gantt chart-based project management tool with a solid free plan for smaller teams.


  • Gantt chart, task list, and calendar views, with Kanban boards
  • Issue tracking and management to optimize workflows
  • Risk management to mitigate impact on tasks and team members

Pricing: free, or paid plans from $2.99/user /month.


Hitask is a streamlined project management interface that syncs across devices for easy access all the time.


  • Single screen dashboard for task overviews with drag-and-drop feature to assign work
  • Team calendar to understand the entire workflow
  • Reporting for time tracking, project status, and more

Pricing: free, or paid plans from $5/user/month.


Bitrix24 combines project management software with a CRM, marketing solutions, and other business tools.


  • Distinct roles for managing tasks and understanding workloads
  • Task ratings and efficiency reports to improve productivity
  • Gantt chart, Kanban board, and calendar views

Pricing: free, or paid plans starting at $19/month for 2 users.


Braid is a project management app for Gmail, built right into your inbox.


  • Combine legacy email with a better system for managing projects and automatically create tasks from emails
  • Manually add assignees, due dates, or other details to the task cards
  • Auto-generated project feeds give you real-time updates on the status of your projects

Pricing: from $99/month.


SmartTask is an award-winning project management solution with time, expense, budget tracking and communication tools.


  • Manage your work and projects with multiple views such as list view, Kanban, timeline, calendar, and portfolio view.
  • In-built collaboration features such as calls, chats and video conferencing to boost productivity.
  • Automations to save you from repetitive and mundane tasks.

Pricing: Free plan available, and the paid plan starts from $5 per month per user.


iRise combines prototyping and requirements management in a collaborative tool that works for Agile teams.


  • Interactive prototypes to capture requirements visually
  • Built-in audit tool to review changes to your requirements and prototypes
  • Real-time collaboration in editing to see changes and feedback as they happen

Pricing: from $19/user/month.


Bitbucket lets engineering teams create private, GitHub-style repositories to collaborate on code.


  • Built-in support for testing and continuous delivery
  • Integrates with Jira and Trello issue trackers
  • Host your code on the cloud, on a server, or in a data center

Pricing: free, or paid plans from $3/user/month.


Prodpad focuses on building a lean product roadmap. It’s less about creating extensive plans that capture every detail, and more about helping the product manager express their ideas to their teams.


  • Priority Chart view expresses tasks in terms of their impact on the project as a whole
  • Wide range of integrations
  • AI helper to keep your backlog from getting too cluttered

Pricing: from $149/month for 3 editors or admins.


Projectplace is a product management software offering from Planview, a portfolio management firm for Agile companies.


  • Gantt charts to visualize long-term product development roadmaps, Kanban boards for daily productivity, and workload views to best employ each member of your team
  • All views are integrated: updating the Gantt also updates the Kanban, personal spaces, etc.
  • Collaborative document workspaces for the whole team

Pricing: from $29/user/month.

Project Central

Project Central is a project management tool for users of Microsoft Office 365.


  • Emphasizes quick setup, making it simple to create a project, add tasks, and onboard your team
  • Team members can organize their own tasks
  • Full set of visualizations, including boards, lists, checklists, and Gantt charts

Pricing: from $49/month.


MindGenius is actually 2 products: MindGenius 20 is the desktop version, while MindGenius Online is the web app.


  • Product management features ideal for smaller teams
  • Mind maps help you organize your ideas to pick out the most important themes
  • Useful in an educational setting as well as for Agile product teams

Pricing: $256 one-time cost.


Squish is a simple issue-tracking software that focuses on optimizing a small range of views.


  • Product management table with customizable fields
  • Searchable task resolution timelines
  • Flexibility to decide how to receive notifications

Pricing: from a flat rate of $600 per year.

Function Point

Function Point is a product roadmapping app whose features branch out into other project management areas.


  • Product management: add tasks and briefs, track their time until completion, and create a longer product roadmap
  • Resource management: manage usage of your team members
  • Accounting and invoicing features, including Quickbooks integration

Pricing: from $45/user/month.


24SevenOffice is a Norwegian-based enterprise platform that aims to automate every menial resource planning task a business might face.


  • In addition to project management software, 24SevenOffice includes payroll management, customer databases, and expense reports
  • Project management includes full roadmaps, time tracking, and document sharing
  • Modular structure means you only pay for what you need

Pricing: contact sales for updated info.


ProjectLibre is a completely open-source product management app.


  • Currently only available for download, but a cloud version will release soon
  • Compatible with Microsoft Project files for easy migration
  • Extensive user community

Pricing: free.


web2Project is another free, open-source project manager, with a special focus on customization.


  • Cloud-based infrastructure that you can access from any device
  • Gantt charts and calendars, plus other modules as your business needs
  • Advanced permission options

Pricing: free.


BeeWits is a project management app for web design firms and freelancers, created by a digital marketing agency.


  • Geared toward small and sole-proprietor businesses
  • Centralized visual to-do lists and other project management templates
  • Customize templates for your personal needs

Pricing: from $19.99/month.


Tability is designed to be flexible and is made for companies that trying OKRs for the first time.


  • Flexible plan editor and assistant that helps you write smart goals and OKRs
  • Automated reminders to your team to update goals
  • Weekly sprint boards that shows you what to work on, in context with your company goals

Pricing: free, or paid plans from $39/month.



Allegra is a platform for project planning, product roadmap building, and resource management, which brings together a powerful set of tools.


  • Hierarchical structures with detailed schedules and budgeting
  • Interactive visuals for timelines and resource utilization
  • Track to-do lists to ensure meetings are productive

Pricing: from $10/user/month.


GenSight is a consulting firm that also offers a large software platform, which integrates several functions into a single offering.


  • Software built around the Stage-Gate product development methodology
  • Adaptable templates designed to fit a wide range of best practices
  • Business case management helps consider your templates in light of high-level goals

Pricing: Contact sales for updated info.


Farmerswife is a tool for managing project schedules, which can be hosted in the cloud or onsite.


  • Navigate from a long-form project overview to an integrated hourly timeline
  • Real-time view of where your resources are allocated, how close each project is to completion, and whether you’ve charged for it yet
  • Best for managing a workforce of freelancers or union employees, but it’s also good for sole-proprietor creatives

Pricing: contact sales for updated info.

Eralis Project

Eralis Project pairs with SAP Business One to form a project-based ERP system.


  • Aimed at small-to-medium businesses
  • Break down projects by tasks or milestones
  • Get alerts when a resource is over-committed

Pricing: contact sales for updated info.


Infowit is a cloud-based project management app that’s geared toward creative, client-based businesses.


  • Focuses on having a heavily customizable infrastructure — you can build a dashboard around your data
  • Easy to change priorities and schedules to accommodate the needs of a creative team
  • Get notifications and communicate within the app

Pricing: from $420/user/year.


PlanZone is a France-based app for collaborative projects. It lets you centralize all your workflows on one platform.


  • Create tasks, then add documents and calendars to provide context for your team
  • Discuss the project in the same space you’re working on it
  • Generate Gantt charts and adjust them from your administrative dashboard

Pricing: from $24/user/month.

Project KickStart

Project KickStart is a product roadmap tool with Outlook integration, currently on its 6th version.


  • Helps you generate ideas before you make your full plan
  • Projects can be uploaded to the cloud
  • Integrates with contact lists in Act! or Outlook

Pricing: from $9.96/user/month.


TouchBase promotes itself as scalable, workflow-centered project management created by ProductDossier.


  • Can be cloud-hosted or deployed onsite
  • Suitable for both Agile and Waterfall methodologies
  • Project health dashboards alert you if you’re getting inadequate returns for any spent resources

Pricing: contact sales for updated info.


Targeted at a broad audience from individuals to enterprises, Pie aims for a simple user interface and a friendly aesthetic.


  • Templates show progress toward completion by slowly filling a green bar
  • Divide up a large product roadmap into manageable “pie slices”
  • Stack multiple templates on top of each other to visualize long-term epics

Pricing: free, or paid plans from $5/user/month.


ProjectCompanion is Sweden’s leading entry into the world of web-based project management.


  • Portfolio projects and document management
  • Take notes and receive email notifications
  • Manage expense reports, budgets, and invoicing

Pricing: from $5/user/month.

Project Handbook

Project Handbook is a project management app developed by Setting Milestones, a consulting agency based in Austria.


  • All-in-one tool developed with input from seasoned project managers
  • Wide range of modules can be adapted to any industry
  • Break down workflows and illustrate them with timelines

Pricing: contact sales for updated info.

Project Risk Manager

Project Risk Manager is software developed by a risk management firm to help the average product manager understand what risks they can afford to take.


  • Free version for up to 5 users
  • Software automatically evaluates risks and ranks them based on potential impact
  • Browse a public risk directory to learn about risks specific to your industry or location

Pricing: free, or paid plans from about $20/month.


ProjeQtOr stands for “quality-based open-source project organizer,” which sums this tool up pretty well.


  • All-in-one tool with a community of open-source contributors
  • Combines a big selection of features with a simple interface
  • Configure menu options to show each user only what they need

Pricing: free.


xpdoffice is a full suite of enterprise tools; xpdproject is the bundle’s project management solution.


  • Cloud-based product roadmap software
  • Manage project resources with a basic yet highly functional interface
  • Integrate with the rest of the xpdoffice suite, which includes solutions for earned value management, human resources, reporting, and more

Pricing: contact sales for updated info.


iPlan is a tool for helping enterprise teams save time.


  • Track projects and check them against resource availability
  • Product roadmap templates automatically adjust themselves to fit the information present
  • Make decisions based on earned value

Pricing: from a one-time fee of $150/user. is designed to save time for teams that juggle multiple projects for different clients.


  • See all your projects at once from the dashboard
  • Discussion pages for every project
  • Create tasks and assign people, dates, and specific deliverables

Pricing: from $10/user/month.


RiskyProject is a risk analysis and management tool built by Intaver Institute.


  • Integrates with Primavera and Microsoft Project
  • Enables you to conduct qualitative and quantitative analysis
  • Allows you to define risks and figure out the most effective mitigation

Pricing: contact sales for updated info.


An open-source web app for project management, written to be compatible with as many databases and platforms as possible.


  • Supports multiple projects with role-based access
  • Add custom fields to fit your team’s needs
  • Wikis and forums for each project

Pricing: free.

Comparison: explore this Redmine alternative. 


Planio is a modern task management solution for engineering teams.


  • Create workflows and add milestones for all sizes of project
  • Fits with both Agile and traditional approaches
  • Detailed time tracking and role-based permissions

Pricing: from $25/month.


FogBugz is aimed at software engineering teams who want to cut down on time-wasting meetings and get more accomplished per day.


  • Track projects and add tasks to each one
  • Automated emails with reusable templates
  • Code review with special security and change notifications

Pricing: from $75/month for 5 users.


Fossil is a software configuration management system, similar to Git, that remote engineering teams can use to collaborate on code.


  • Customizable web interface
  • Bug tracking, documentation, and wiki support
  • Networking works with firewalls and proxies

Pricing: free.


Trac is an open-source product management tool for software teams.


  • Minimalist interface interferes with engineers as little as possible
  • Interacts with version control platforms like Git
  • Built-in issue tracking system

Pricing: free.


Assembla is a Git repository with built-in project management for development teams.


  • Plan and manage projects using Kanban boards, Gantt charts, or Scrum sprints
  • Built-in Git repositories for implementing changes
  • Integrate support tickets into the platform to quickly solve bugs and issues

Pricing: from $12/user/month.


Instagantt is an online Gantt chart software tool for project management.


  • Create and schedule a project on a visual timeline
  • Highlight dependencies and potential bottlenecks with a granular Gantt chart
  • Set baselines and milestones to keep your project on track

Pricing: from $4.25/user/per month.


WORKetc is a CRM and project management platform.


  • You can generate project task cards from sales leads in the CRM or support cases
  • The Gantt view lets you visually set time estimates and dependencies for your tasks and projects
  • Includes nested projects, timesheets, budgets, milestone billing, and custom fields

Pricing: from $195 per month/up to 3 users.


Meisterplan is a project portfolio management software with a focus on Gantt charts in the UX.


  • Visualize multiple projects over the next months, quarters, and years, with detailed Gantt charts
  • Predict roadblocks and forecast delivery dates with the real-time simulation tool
  • Prioritize projects and tasks by setting project scores and ranks

Pricing: from $20/per user/per month.

Apptivo Projects

Apptivo Projects is another Gantt-focused platform for project management.


  • Plan project and task deadlines visually with an interactive Gantt chart
  • Use the time tracking tool to quickly generate timesheets and record billable hours
  • Generate and send invoices based on flat rates, times invested, or milestones

Pricing: from $8/user/per month for Premium plans. Free plans are available for up to 3 users. Ultimate and Enterprise plans are also available.


PlanHammer is a risk management and agile PM tool


  • For projects and tasks with added estimates and dependencies, you can visualize using a Gantt chart
  • Add and assign task checklists to parent tasks or deliverable cards
  • Use Agile Kanban boards to manage internal team workflows

Pricing: from $20.00/up to 9 users/month and up to  $100.00/month for unlimited users.

Project Drive

Project Drive offers basic online project management with Gantt charts and other features.


  • Use Gantt charts and baselines to stay on top of project deadlines
  • Automated project status and health reports help managers avoid bottlenecks
  • The timesheet module helps users track their working (or billable) hours for each task

Pricing: from $40.00/user/month for up to 25 users. For teams of 26-50 users or 50+ users, contact the sales department.


Tiemchart is a simple online project and schedule management platform.


  • Use the interactive Gantt chart to set up projects, tasks, deadlines, and dependencies visually
  • Track expenses, resources, and working hours to keep projects within budget
  • Set up automated invoicing and billing based on hours or flat fees

Pricing: from $24.99/month for basic plans. You can also contact them for custom quotes.


BigGantt is an agile-friendly timeline and road mapping app for Jira, developed by the authors of BigPicture.


  • Clear dependency visualization and data control
  • Intuitive User Interface – “drag & drop” and inline editing available
  • Agile compatibility (Gantt as an agile road-mapping tool)

Pricing: from $2.50/up to 10 users/month and $1.25/11-100 users/month. Jira accounts with over 100 users need a custom plan.

Genius Project

Genius Project is a project portfolio management solution.


  • Manage cost allocation across multiple large projects with a simple dashboard
  • Visualize the real status of the project with Gantt charts (including due dates on the task level and dependencies)
  • Monitor project health and status with detailed analytics

Pricing: from $0.95/user/ month. Free 15-day trials are available for all plans.

Onepager Pro

OnePager Pro is a Gantt chart app for Microsoft Project, Project Server, and Project Online.


  • Use conditional formatting to automatically style your Gantt charts in Microsoft Project
  • Add swimlanes to make your projects easier to navigate
  • Summarize multiple project timelines in a single report

Pricing: a lifetime license costs a one-time fee of $479, which includes support for one year.


GanttPRO is an online Gantt chart and project management solution.


  • Visually plan and schedule your projects within the interactive Gantt view
  • Regular team members can use task boards to keep track of their own tasks
  • Use the workload view to make sure no employee is over or underworked

Pricing: from $8.90/up to 20 users/month and $4.50/100 users/month.


Aceproject is a project management tool for small businesses.


  • Use interactive Gantt charts to control dependencies and timelines
  • Use the time clock tool to automatically fill out timesheets, pending manager approval
  • Track expenses and view detailed reports to keep projects within budget

Pricing: free plans for up to 3 projects and users. Standard plans from $24/up to 10 users/month and Gold plans cost $199/unlimited users/month.


Nutcache is an all-in-one project management platform.


  • Manage and assign project deliverables with Kanban board or any other custom workflows
  • Managers can visualize the status of the project with Gantt chart and advanced task tracking
  • Use cost management and expense tracking tools to keep all projects within budget

Pricing: free for up to 20 users. Pro plans from $6/user/month, and Enterprise plans at $12/user/month.

ftrack Studio

ftrack Studio is a production-focused platform for project management for creative teams.


  • Manage complex workflows with built-in schemas, objects, statuses, and categories
  • Track working hours from employees and see the overall investment in projects and tasks
  • Synchronized media review to speed up your video production workflow

Pricing: $20/user/month.


Bugzilla is a spreadsheet-based issue and project management tool, primarily for software development.


  • File/modify the list of bugs (or change requests) by email
  • Use advanced search capabilities to quickly find prioritized items
  • Time tracking lets you see how much effort each item takes to resolve

Pricing: a free open-source solution that requires your own server to host it.


Kantata is a platform for project and resource management.


  • Make sure high-impact employees are always working on high-priority projects with better resource profiles and reports
  • Use the main spreadsheet-style timeline view to get a granular understanding of where your project stands
  • Track working hours and expenditures (including salaries) to keep projects within budget

Pricing: from $19/user/month with 3 other pricing tiers available.


Sprintly is a spreadsheet-based platform for issue tracking and project management.


  • Use the basic spreadsheet or grid view to add and customize issues with due dates, priorities, assignees, and more
  • Individual users get a Kanban-style dashboard to keep them focused
  • Use real-time analytics

Pricing: from $19/6 users/month.


Coda is a spreadsheet and doc platform for online collaboration.


  • Edit and share spreadsheets and documents with all team members
  • Integrations with other core collaboration applications like Slack
  • Create your own custom templates to suit your company’s workflow

Pricing: Coda uses a unique pricing model where you only pay for users who can create docs. Coda Pro starts at $10/user/month.


CONEIX is a spreadsheet-based platform for customer data and project management.


  • Visualize the data including dependencies and due dates with a Gantt chart
  • Import projects and populate tasks via emails
  • Track expenses and working hours forecast against budget and due dates

Pricing: from $25/user/per month. Custom enterprise plans are also available.


Duet is a self-hosted solution for project management, invoicing, and collaboration.


  • Use task lists, Kanban boards, and Gantt charts to better manage your projects
  • Generate invoices based on billable hours tracked from various team members on each project
  • Track working hours from employees and see the overall investment in projects and tasks

Pricing: from $59/month. Hosting costs are separate.


Gantter is an online Gantt chart-based project management tool that allows users to create and edit project plans and is fully integrated with Google.

Top features:

  • Google Drive integration: Gantter seamlessly integrates with Google Drive, allowing users to collaborate on projects in real-time and access files from anywhere.
  • Interactive Gantt chart: Gantter’s interactive Gantt chart allows users to easily visualize project timelines and adjust schedules with drag-and-drop functionality.
  • Resource and workload tracking: It is an easy way for resource and workload tracking. It lets users avoid over-scheduling team members or over-utilizing resources.


  • Save & compare schedule baselines: Bring multiple tasks & timelines together to better gauge project completion.
  • Hierarchical task linking: Optimize the relationship and dependency between different tasks in a schedule.


  • Limited reporting capabilities: Gantter’s reporting capabilities are somewhat limited, which may be a drawback for some users.
  • Limited customization options: Gantter does not offer a wide range of customization options, which can limit the software’s adaptability to different types of projects.

Pricing: Gantter has no free plan, however, paid plan starts from $5 with a free trial period.

Google Tables

Google Tables is a cloud-based tool for organizing and tracking information. It allows users to create custom tables, set up automated actions, and collaborate with team members in real-time.

Top features:

  • Smart fill: Google Tables can automatically fill in data based on patterns it recognizes in your data, saving time and effort.
  • Intelligent automation: Tables include built-in automation features to help users easily organize and manage their data, such as the ability to automate data entry and sorting.
  • Customizable: Tables allow users to customize their tables with different views and configurations, making it easy to organize and visualize data in a way that works best for them.


  • Integrated with Google Workspace: Tables is integrated with other Google Workspace apps, such as Gmail and Google Drive.
  • Powerful collaboration: Users can easily share their tables with others and collaborate in real-time, making it easy to work together on projects and data sets.


  • Beta version: Google Tables is not fully functional yet and is still being offered as beta version with limited features and functionalities.
  • Limited geographical coverage: Google Tables is accessible in U.S. only that means currently there is no international collaboration system for multinational teams or coworkers.

Cost: Google Tables is free in beta version after that paid plan will start from $10 per user per month.


TeamGantt is a web-based Gantt chart-maker centered around a visual plan. It allows for tasks to be scheduled to the right people at the right time using Gantt chart software that is easy to use.

Top features:

  • Dependencies: This feature enables users to identify the relationship between different tasks and set them up in a logical order to ensure that everything runs smoothly.
  • Multiple visualizations: TeamGantt easily adapts to the team’s process with fewer changes needed. Switch from a Gantt chart diagram to Kanban, list, or calendar views in one click.
  • Workload balancing: TeamGantt’s built-in resource management software makes it easy to allocate work without overloading the team.


  • Portfolio management: See the status of all active projects in a single view, and organize projects into collapsible folders.
  • Customizable share options: Present updates in a meeting or report with PDF or Excel CSV exports, and send clients a view-only link.


  • No budgeting or invoicing tools: Most teams need the most basic choices for this, and they won’t find it with TeamGantt
  • No time tracking tools: The standard plan doesn’t include these useful functions.

Cost: Pricing starts at $24.95 per month for one person (and unlimited guests).

Best for mid size business

Medium-sized businesses are often in a unique stage of growth that demands project management software that can keep up. As project portfolios diversify and teams grow, reach for software that supports streamlined communication internally and externally. You’ll also want to prioritize feature sets that are relevant for both short-term and long-term projects and resource management.

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Nifty Project Management is an online project management tool designed to improve team collaboration and project efficiency.


  • Task management: Team members can create, assign, and track tasks, set deadlines, and receive notifications.
  • Time tracking: A built-in time tracking feature helps team members track their time spent on specific tasks.
  • Project roadmaps: Plot milestones and deadlines.


  • Project portfolio management: Nifty lets you create folders for projects into portfolios based on operations, account ownership, client delivery, and more.
  • Time tracking: The built-in time tracking feature helps teams keep track of their work hours and make more accurate estimates for future projects.


  • Limited customization: Nifty’s customization options are limited compared to other project management tools.
  • Lack of advanced features: Nifty may not have some of the advanced features that larger teams or more complex projects may require.

Pricing: Free plan offers working on 2 projects. Nifty’s Starter plan costs $39 per month with free trial option.


Hive is a productivity platform designed for teams to collaborate and streamline their workflow. It offers real-time communication, task management, and analytics to ensure teams stay on track and meet their goals.

Top features:

  • Action templates: Allows users to create and automate tasks, saving time and increasing efficiency.
  • Forms: Users can create custom forms to collect data and feedback from team members and stakeholders.
  • External actions: There is an option to integrate with external tools like Dropbox, Google Drive, and Salesforce.


  • Customizable workspace: Users can personalize their workspace to fit their needs and preferences.
  • Robust analytics: Provides detailed insights into team performance and project progress.


  • Limited integrations: Compared to other project management tools, Hive has a limited number of integrations available.
  • Limited mobile app functionality: The mobile app lacks some of the features available on the desktop version.

Cost: Hive offers a 14-day free trial, and pricing starts at $12 per user per month for the basic plan.


Zenkit is a web-based project management tool that provides a flexible and customizable platform for teams to manage tasks, projects, and workflows. It offers a range of features that enable teams to collaborate more effectively, prioritize tasks, and track progress. 


  • Kanban boards: Zenkit allows users to create drag-and-drop Kanban boards to keep track of the progress of projects. 
  • Gantt charts: Zenkit offers Gantt charts, which provides users with a visual representation of their project timelines. 
  • Workflow automation: Users can set up automations to trigger actions when certain conditions are met, such as when a task is completed.


  • Data visualization: Zenkit provides a range of data visualization options, allowing teams to visualize their progress in a way that suits their needs.
  • Flexibility: Zenkit is highly flexible and customizable, enabling teams to create a platform that meets their unique needs.


  • Limited integrations: Zenkit’s integrations are somewhat limited compared to other project management tools. 
  • No time tracking: Zenkit does not have built-in time tracking features, which may be a drawback for some users.

Pricing: Zenkit free plan is for personal usage with limited features. Paid plans start at $4.5 with a maximum of $110.


Notion is a web based productivity and note-taking app comprising several organizational tools such as task management, to-do lists, project tracking and bookmarking.

Top features:

  • Embeddable content: Notion allows users to embed various types of content such as Google Docs, Trello boards, and more, enhancing collaboration and accessibility.
  • Relational databases: With Notion’s relational database feature, users can connect different types of data across multiple pages and databases, making it easier to track information and analyze data.
  • Customizable templates: Notion provides a vast selection of customizable templates.


  • Powerful integrations: Notion integrates with Trello, Slack, and Google Drive, and more.
  • Offline access: Notion allows users to work offline, ensuring that they can stay productive even when they don’t have an internet connection.


  • Steep learning curve: Notion’s powerful features can take some time to fully understand and master, which may be a barrier to entry for some users.
  • Multi-project management: Some users have reported that managing multi-projects on Notion is a very tedious process.

Pricing: Notion free version is available with limited functionalities and paid plan starts from $8 per user/month.


Beesbusy is a powerful project management tool designed to help teams streamline their work, improve productivity, and stay organized. With a user-friendly interface, it offers a wide range of features to simplify task management, scheduling, and team collaboration.

Top features:

  • Customizable task statuses: Users can create their own task statuses, enabling teams to track tasks more accurately.
  • Automatic rescheduling: With this feature, Beesbusy automatically reschedules tasks when changes are made to the project timeline, saving users time and hassle.
  • Time tracking: Beesbusy offers built-in time tracking capabilities.


  • Advanced integrations: Beesbusy integrates with a variety of tools, like Google Calendar, Outlook, and Trello.
  • Customizable project templates: Users can create and save their own project templates, which can be used to quickly create new projects.


  • Use of your own subdomain: BeesBusy does not provide a way to use your own subdomain.
  • App performance: Some users experienced that during prolonged use, the app freezes and restarts.

Cost: Free plan is available with limited features. Paid plans start at $13 per user per month.


Workteam is an easy-to-use OKR tracking software that enables individuals, teams, and departments to effectively align, measure and track their goals. Workteam provides organizations with a variety of tools for improving collaboration within your teams to help increase productivity

Top features:

  • Goal management: Workteam Goal Management helps employees plan and align their goals with corporate objectives. It gives leaders within the organization valuable insight into progress against their team and corporate objectives.
  • Time & attendance: A useful feature for managing time off, recording overtime, and time worked within an organization. It allows users to keep a record of time off requests and their remaining balances.
  • Intuitive dashboard: Provides a simple consistent dashboard, showing progress across teams, departments, and the entire organization.


  • Data automation: Workteam integrates with external applications to automatically update key result progress from external data.
  • Peer feedback: A powerful platform for giving and receiving peer feedback. It ensures employees are getting feedback on their performances.


  • Holidays marking: It is not possible to distinguish the days of holidays marked by the company and the holidays of the country.
  • Lack of month/year view: It just shows week-to-week view and does not support a month/year view.

Cost: There is no free plan. Paid plan starts from $10 that varies according to the features and modules selected.


FunctionFox incorporates timesheets into project management software for a holistic workflow solution.


  • Unlimited clients and projects on any plan
  • Retainer tracking to maintain accurate client billing
  • Interactive Gantt charts and resource capacity calendars

Pricing: free, or paid plans from $35.00/month for the 1st user, with additional users starting at $5.00/user/month.


Workzone is a project management tool that incorporates advanced features into a simplified interface for teams of any size.


  • High-level project dashboard to see all projects, clients, and campaigns
  • Automatically generated to-do lists for each user
  • Interactive Gantt chart to manage project timelines

Pricing: from $24.00/user/month.

Comparison: explore this Workzone alternative.

Agenda Boss

Agenda Boss is a hub that presents tasks and events from other systems in a linear list.


  • One-click connection to your favorite task managers and calendar system
  • Automatic syncing so your data is always up to date
  • Direct link to source event or task for quick changes

Pricing: free.


Avaza’s project management system incorporates time tracking, expense management, and invoicing in a single tool.


  • Kanban board, Gantt chart, and task list views
  • Workflow automation for recurring tasks
  • Permission and security controls based on user or tasks

Pricing: free, or paid plans from $5/user/month.

Kissflow Project

Kissflow Project is an adaptable project management tool with data-driven reports and multiple task views.


  • Kanban, matrix, and list views for all tasks
  • Task state labels to get real-time views on project status
  • Customizable forms with a drag-and-drop form builder

Pricing: free, or paid plans $390/month/small team. 

Comparison: explore this Kissflow project alternative. 


ProofHub is an easy-to-use project management software that works for projects and teams of all sizes.


  • Centralized discussion threads for tasks and projects
  • Kanban board, Gantt chart, and calendar style views
  • Custom role definitions to decide who can access what

Pricing: from $45.00/month/team.


ActiveCollab is a project management system that integrates time tracking and invoicing.


  • Unlimited projects organized by labels and stars to indicate priority
  • Built-in time tracking that easily converts to invoicing
  • Client permission controls to keep internal conversations confidential

Pricing: $6.25/user/month when billed annually.


Redbooth helps small businesses scale their teams and workloads with flexible and easy-to-use project management software features.


  • Focused dashboard for each user with all tasks and deadlines
  • Gantt chart timelines and Kanban board views with drag-and-drop functionality
  • Built-in video conferencing powered by Zoom

Pricing: from $9.00/user/month.

Mission Control

Mission Control is a cloud-based Salesforce app for project management.


  • Kanban board view with time tracking, checklists, and more
  • Scheduler tool for resource planning based on availability, allocations, and skills
  • Drag-and-drop Gantt chart with built-in milestones, actions, and checklist functions

Pricing: from~$26.00/user/month.


Collabtive is an open-source project management software with no limits on projects or tasks.


  • Unlimited projects, tasks, and users
  • Built-in chat functions as well as offline messaging
  • Available in 25 languages

Pricing: free.


OneDesk offers features for both traditional and agile project management and also incorporates ticketing and help desk software.


  • Project and budget tracking with Gantt chart or Kanban board views
  • Live time-tracking on desktop or mobile applications
  • Helpdesk integration to add customer tickets to your team’s workflow

Pricing: from $45.00/month for 5 users.


Yalla helps you manage tasks, projects, and clients in a single, simple platform.


  • Customizable stages for each phase of your workflow
  • Integrated time tracking for billing clients or paying employees
  • Drag-and-drop tool for assigning or reordering tasks

Pricing: free, or paid plans from $10.00/user/month.


Caspio is a customizable project management app on a no-code development platform.


  • Dashboards for visualizations of projects by user, status, or time frame
  • Automatic email notifications when tasks or projects are completed
  • Zapier integration to sync tasks with other project management software

Pricing: free, or paid plans from $100.00/month when billed annually.

Comparison: explore this Caspio alternative.


ClickUp is a project management tool with customizable views.


  • Built-in wiki and centralized document hub
  • Automated sprints
  • 2-way sync with Google Calendar

Pricing: free, or paid plans from $5/user/month.

Comparison: explore this ClickUp alternative.


Brightspot’s project management software is designed for content production processes and workflows.


  • Centralized dashboard covering content ideation to publication
  • Automated workflows that connect task statuses to actions
  • Status-level permissions so only certain people can do certain actions

Pricing: contact sales for updated info.


Kimble is a Professional Services Automation (PSA) software that helps companies with billable work improve their efficiency from the time of sale to delivery of work.


  • Project and portfolio dashboards with real-time views of statuses, financials, and risks
  • Automatic updates on expiring purchase orders
  • Sales team collaboration tools to build profitable project models

Pricing: contact sales for updated info.


Outplanr combines project management, resource allocation, and time tracking in a single tool.


  • Personal task lists for each user to stay focused
  • Automatic time tracking for accurate billing
  • Integrations with Slack, Asana, and Google Calendar

Pricing: from $5.00/user/month with a minimum fee of $15.00/month.


Projecturf simplifies business processes and helps you get back lost time while also gathering valuable business insights.


  • Built-in communication via comments and instant messages for collaboration
  • Unlimited file sharing for every project
  • Time and budget tracking

Pricing: from $50.00/month.


in-STEP BLUE is a customizable software with several integrated PM methodologies and best practices.


  • Integrated PM methodologies like Scrum, PRINCE2, and HERMES
  • Availability tracking for each team member to better assign tasks
  • Risk management via standardized processes

Pricing: from~$1,169.00.


Tave is an automated business management solution dedicated to serving photography businesses.


  • Color-coded lead status labels
  • Email scheduling and click tracking.
  • Shareable client portal for questionnaires, contracts, and more

Pricing: from $21.99/ month for 2 users.


Scopidea is a project management and employee tracking tool available online.


  • Break down larger projects into sprints and assign tasks to users
  • Track employee working hours (and GPS locations) to generate timesheets automatically
  • Generate invoices automatically based on the projects and tracked hours

Pricing: free.


Scoro is a business management solution for project and billing management.


  • Map out projects and tasks in time with the interactive timeline view
  • Customize views to suit your workflows and individual managers
  • Automate routine tasks with smart workflows

Pricing: from $26.00/user/month.


WorkBook is a project management tool specifically designed for agencies and in-house creative teams.


  • Manage complex creative approval workflows with custom-made tools
  • Track project and client revenues and profit margins
  • Use time tracking to log billable hours and generate transparent invoices

Pricing: from $19.00/user/month.



Robohead, a division of Aquent, is built for in-house marketing teams with an emphasis on creative projects and deliverables.


  • Custom project request forms and project templates
  • Optimized workflows based on team skill and availability
  • Individual to-do lists and time tracking for each team member

Pricing: contact sales for updated info.


COR is a marketing project management tool that helps creative agencies manage each team member.


  • Intuitive dashboards to see project status and health at a glance
  • Real-time insight into team member availability through smart Gantt Charts
  • Time tracking and other insights on team member activity and availability

Pricing: from $23.99/user/month.


Ignitur is a combination marketing dashboard and project management tool, bringing everything your digital marketing team needs into one place.


  • Customizable reporting dashboards
  • Premade checklists for common marketing tasks
  • Simple workflow creation for company-specific processes

Pricing: from $79.00/month for up to 5 users.

Antura Projects

Antura Projects covers project, portfolio, and resource management for your team, helping you keep your finger on the pulse of all your team’s operations.


  • Drag-and-drop Gantt chart for easier scheduling
  • Cost management tools, including estimation and budgeting
  • Integration of project and resource planning for maximum efficiency

Pricing: contact sales for updated info.


Clarizen is a cloud-based software that simplifies workflows across internal and external teams. It brings together real-time data and work management for increased transparency.


  • Configurable UI for dashboards, workflows, and more
  • Central approval systems for internal teams and external stakeholders
  • Data resources and financial management tools to monitor product health

Pricing: contact sales for updated info.

Comparison: explore this Clarizen alternative. 


Originally a CRM platform, Insightly also has a marketing project management software designed to help you get better results. You can use the marketing software on its own, or bundle it with the CRM for fuller integration.


  • Flowcharts to visualize and design the customer journey
  • Email templates and campaign builder

Pricing: from $299.00/month for small teams.

Comparison: explore this Insightly alternative.


Brightpod offers project management and time tracking for digital marketing and creative agencies and teams.


  • Kanban-style boards to visualize workflows
  • Color indicators and progress bars to keep you updated on project status
  • Built-in workflows for SEO, email marketing, and other channels

Pricing: from $29.00/month for up to 5 users.


Apptivo encompasses a wide range of business management tools, including project management software and email marketing tools. These apps can be combined to create a custom business solution tailored to you.


  • Manage unlimited projects and subprojects
  • Interactive Gantt chart for tracking project progress
  • Time tracking and timesheets approval app

Pricing: free, or paid plans from $8.00/month/user.


CoSchedule Marketing Suite comprises 5 tools that help organize content, social media, workflows, and digital assets. It also offers marketing and blog calendars for better managing strategies.


  • Real-time project updates in a single, unified calendar
  • Content tools to optimize the creation process, from ideation to publishing
  • Standardized and automated workflows for recurring or complex tasks

Pricing: from $14/user/month.

Demand Metric

Demand Metric is an Agile solution with tons of flexibility in how work is visualized and managed. It’s great for marketing teams working on or initiating an ABM strategy.


  • View tasks as lists, Kanban boards, or calendars
  • Task cards track approvals, files, and more in one place
  • Bulk edit options for updating or reassigning tasks

Pricing: contact sales for updated info.


Husky is a project and campaign planning tool for marketing teams.


  • Manage project tasks in a checklist or calendar view for more accurate scheduling.
  • Set the budgets (including creative and ad spend) for each project or campaign.
  • Integrate with analytics platforms to track marketing KPIs and show them right in the project dashboards.

Pricing: from $52/user/month.


Azavista all-in-one Event Management software offers an integrated project management module, to ensure every deadline is met through outstanding cross-team collaboration.


  • Configurable and flexible UI for dashboards and automated workflows
  • Establish categories, due dates, priorities, and approval systems
  • Assign projects, task owners, and alerts for internal teams and external stakeholders

Pricing: contact sales for updated info.


CloudWork is an Agile-first project management platform, focused on the Scrum framework.


  • Custom-developed features cover every step of the development lifecycle
  • Tackle bugs with bug and release management
  • Includes burndown charts and other essential Agile tools

Pricing: contact the company for a custom quote.

Pivotal Tracker

Pivotal Tracker is another Agile project management tool, focused on a single shared backlog.


  • Keep priorities clear with a company-wide backlog
  • Follow a guided iteration planning process for every new project
  • Transparent task ownership with progress monitoring tools

Pricing: Pivotal Tracker offers 4 different options, including a free plan. Paid plans from $6.50/user/month.


LeanKit is an Agile project management platform with a focus on Kanban.


  • Kanban board view for all projects
  • Real-time collaboration possible through threaded comments with @mentions and more
  • Create custom board and task card templates to speed up workflow

Pricing: from $20.00/user/month.



MindGenius is a complete project management tool that started out as a mind mapping app.


  • Use mind mapping for ideation and initial planning
  • Expand on ideas and turn them into concrete project phases with deadlines
  • Use Gantt timeline charts and Kanban board views to manage projects

Pricing: desktop plans from $198.00/year and online plans from $16.00/user/month.

Easy Project

Easy Project is a productivity platform with dedicated Agile workflow management tools.


  • Monitor Scrum sprint progress with a dedicated sprint dashboard
  • Manage user stories and sprints with a Scrum board for each iteration
  • Collaborate on a product backlog during and in between sprints

Pricing: Easy Project offers 3 pricing tiers: Essentials, Business, and Platform. The Essentials plan starts at $7.00/user/month.


Forecast App

Forecast App is a powerful project management software that helps teams plan, execute, and deliver projects more efficiently. The software is user-friendly and integrates with a variety of popular tools.


  • Resource management: With Forecast App, teams can easily manage their resources, including employees, contractors, and freelancers. 
  • Data visualization: The platform automatically assembles data into past, present and future insights for strategic decision making.
  • Budget tracking: Forecast App also offers budget tracking features that allow its users to monitor project expenses and track their spending against the budget. 


  • AI-powered platform: AI capabilities provide real-time assistance with planning and execution of projects.
  • Integration capabilities: Forecast App integrates with popular tools such as Jira, GitHub, and Slack.


  • Steep learning curve: While the app’s interface is user-friendly, it can take some time to learn how to use all of the features effectively.
  • High cost: Forecast App is relatively expensive compared to other project management tools, which may not be feasible for smaller businesses or limited budgets.

Pricing: There is no free plan. Forecast App’s paid plans start a $30 seat/month.


Favro is an Agile project management tool for distributed teams.


  • Use Kanban, spreadsheets, and timeline views to get a better overview of projects
  • Use automation rules to speed up workflows and eliminate busywork
  • Attach iterations to tasks, and collaborate in real-time with threaded comments

Pricing: Favro offers 3 different pricing tiers, Lite, Standard, and Enterprise. Lite plans start at $6.00/user/month.



Airtable is a web-based low-code productivity platform to build collaborative apps. It’s designed for custom workflow creation, collaboration, and communication on shared development projects.


Top features:

    • Custom extensions: With its Blocks SDK, users can create their own integrations, visualizations, and internal tools.
  • Linked records: Airtable’s Linked Records feature enables users to connect records from multiple tables within a single base, creating complex relational databases that are easy to manage.
  • Automations: With Airtable’s Automations, users can automate repetitive tasks and workflows without the need for complex coding or integration.


  • Real-time data accessibility: Airtable functions like a relational database where teams can see centralized data as it changes or gets updated in real-time.
  • Intuitive apps builder: Airtable’s no-code/low-code architecture allows users to build the tools that meet their needs.


  • Limited reporting: Airtable’s reporting capabilities are limited compared to more advanced database software.
  • Limited exporting options: Airtable’s exporting options are limited compared to more advanced database software.

Pricing: Airtable free version is available for individuals and paid plan starts from $10 per seat/month.

Microsoft Lists

Microsoft Lists is a Microsoft 365 app that helps track information and organize work. Lists are simple, smart, and flexible, so users can stay on top of what matters most to the team.

Top features:

  • Smart rules: Microsoft Lists allows users to create smart rules that trigger actions automatically based on predefined conditions, such as sending notifications when specific changes are made to a list item.
  • Automation with power platform: Build custom productivity apps using lists as the data source.
  • Native integration: Microsoft Lists integrates seamlessly with other Microsoft applications such as Teams, SharePoint, and Power Automate, which can enhance productivity.


  • Access for Microsoft lovers: Anyone with a Microsoft account can get started with lists easily.
  • Security system: Advanced security features, including data encryption, multi-factor authentication, and data loss prevention, ensure the safety of sensitive information.


  • No import from MS Excel: Microsoft Lists does not support its own Excel file format. Excel users have to export to CSV before importing.
  • No Kanban view: There is no Kanban or board view that is important for data management

Cost: Microsoft Lists offers a free trial for 30 days, with pricing starting at $6 per user per month.

Toggl Plan

Toggl Plan is a team project and work planning tool to streamline work plans and balanced workload. Its important aspects include easy-to-use drag and drop interface, customizable project timelines, and color-coded labels for easy tracking.

Top features:

  • Time tracking integration: Toggl Plan offers seamless integration with Toggl Track to track time spent on each task.
  • Task dependencies: Users can set dependencies between tasks to ensure smooth project progress.
  • Recurring tasks: Toggl Plan offers the option to create recurring tasks for projects to save time.


  • Real-time updates: Toggl Plan offers real-time updates on the progress of projects, ensuring everyone is on the same page.
  • Lightweight software: This could be an advantage for teams with simple projects.


  • Lack of invoicing: There’s no ability to invoice so if a user needs that it requires to integrate another program.
  • Limitations: Some users have reported that the desktop version of the program seems to have more limitations than any other aspect.

Cost: Toggl Plan offers a 14-day free trial and paid plans start at $8 per user per month.


LiquidPlanner uses predictive analytics to help teams manage their projects efficiently. It dynamically adapts to change and manages uncertainty to help teams plan, predict, and work efficiently.

Top features:

  • Predictive scheduling: The tool uses predictive analytics to provide accurate time estimates for tasks, allowing teams to stay on schedule and within budget.
  • Ranged estimation: Managers need to control uncertainty to deliver predictably and consistently. LiquidPlanner solves this problem with ranged-estimation, a system that captures uncertainty at the finest grain of planning.
  • Intelligent insights: LiquidPlanner is designed to automate the heavy lifting of projects and be a simple environment for collaborative planning and risk control that empowers everyone.


  • Resource management: It enables managers to forecast their team’s workload to ensure that they are not overloaded or underutilized.
  • Priority-based scheduling: LiquidPlanner automatically updates project schedules based on shifting priorities, ensuring that critical tasks are always top of mind.


  • Less reporting options: Reporting feature is not so broad — for example, users cannot export reports to PDF.
  • Building internal dashboards: While there are customizable data visualizations, building internal dashboards to track data can be challenging.

Cost: LiquidPlanner offers a free trial, and its pricing starts at $15 per user per month.


WorkOtter is a cloud-based project portfolio and resource management solution that helps teams manage resources, track progress, and forecast costs.

Top features:

  • Financial forecasting: It uses real-time data to predict project costs, helping teams stay within budget and allocate resources effectively.
  • Customizable dashboard: WorkOtter’s customizable dashboard enables users to create a personalized workspace tailored to their specific needs.
  • Resource optimization: WorkOtter’s resource optimization tool helps businesses optimize resource allocation for maximum project efficiency.


  • Agile project management: WorkOtter’s Agile Project Management tool provides businesses with the flexibility and adaptability needed to manage projects using Agile methodologies.
  • KPIs: View key performance indicators (KPIs) through configurable reports and dashboards.


  • Difficult to find files: Most of the users have reported it is very challenging to find files on the system.
  • Lacks integrations: It lacks integrations with many other project management tools.

Cost: A free plan is available with limited features and paid plans start from $10 per month.

Best for enterprise

Enterprise project management software has to be even further evaluated, especially when it comes to sharing permissions, security compliance, and of course, the ability to manage larger data sets and projects. These solutions have been reviewed for things like cross-departmental communication, goal tracking, dependencies, and more. Compare the pros and cons of the most well-known and evolving enterprise project management software.

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Miro is a powerful project management and collaboration tool that helps teams work more efficiently and effectively. With its user-friendly interface and comprehensive features, Miro allows teams to plan, execute, and deliver projects.


  • Visual collaboration: Users can create boards, add sticky notes, and invite team members to work together from anywhere in the world.
  • Integrations: Miro integrates with a variety of popular tools like Trello, Slack, and Google Drive.
  • Templates: Miro provides a library of templates for different types of projects, including product roadmaps, user story maps, and agile boards.


  • Customizable: Miro can be customized to fit the specific needs of a team or project.
  • Real-time collaboration: Miro’s mobile app allows teams to work together in real-time, no matter where they are located.


  • Price: Miro can be expensive for smaller teams and individual users.
  • Learning curve: There can be a learning curve for some users, especially those who are not familiar with visual collaboration tools.

Pricing: Free plan is available with limited features. Paid plans start at $8 per user per month for the Team plan.


Swit is a cloud-based collaboration platform that offers project management, team communication, and task management features. It provides a unified workspace where teams can collaborate and manage projects efficiently.


  • Task management: Create, assign, and track tasks, set due dates and priorities, and get notified when tasks are completed.
  • Chat and messaging: Communicate with team members and share files in real-time through group chats and direct messages.
  • Calendar: Schedule meetings, events, and deadlines, and view all your upcoming tasks and events in one place.


  • File sharing: Swit allows teams to share files and collaborate on documents with direct uploads.
  • Analytics: Swit provides analytics and reporting features that allow teams to track their progress and identify areas for improvement.


  • Limited integrations: Although Swit does offer integrations with popular third-party tools, it doesn’t have as many integrations as some other project management tools.
  • Pricing: Swit can be expensive for larger teams or organizations, which may be a consideration for some users.

Pricing: Swit offers a free plan with limited features. Its paid plans start at $9.99 per user per month.

Zoho Projects

Zoho Projects is a cloud based project management software that helps organizations manage their resources. It comes with tools for task management, reporting, and issue tracking.

Top features:

  • Blueprint: Zoho Projects’ Blueprint feature allows users to create project templates, making it easier to launch new projects with predefined workflows.
  • Risk management: The Risk Management feature helps users identify and manage potential project risks, minimizing the chance of project delays or failures.
  • Custom fields: With custom fields, users can track and report unique project metrics specific to their needs


  • Comprehensive analysis: Comes with a suite of reporting tools to gain insights into project performance and make data-driven decisions.
  • Workflows: You can automate routine tasks and processes, allowing teams to focus on high-value workflows.


  • Limited integrations: Zoho’s integrations for leave management system and attendance are very limited.
  • Document storage: The software’s document storage function isn’t compatible for every file type.

Pricing: Paid plans with advanced features starts from $5/user/month. A free plan is available for up to 3 users.


Smartsheet is a software as a service platform to plan, capture, track, automate, and report on work at scale. It offers a rich set of views, reports, workflows, and dashboards to adapt according to business needs.

Top features:

  • Dynamic gantt charts: Smartsheet’s Gantt chart view allows users to visualize project timelines and dependencies, with the ability to easily adjust schedules and assignments.
  • Customizable forms: Smartsheet’s customizable forms feature enables users to gather and organize data, such as customer feedback or project requests.
  • Data integration: It seamlessly integrates with a wide range of third-party tools, such as Salesforce, Jira, and Microsoft Office.


  • Versatile platform: Smartsheet can be used for a wide range of tasks and projects, making it a valuable tool for businesses of all sizes and industries.
  • Real-time collaboration: Smartsheet’s collaborative features allow team members to work together in real-time, improving communication and productivity.


  • Reporting: The reporting functionality could be improved, with limited options for creating custom reports.
  • Missed add-ons: It requires add-ons for time tracking and resource management.

Pricing: Smartsheet offers a free version with limited features, and pricing starts at $7 per user per month.


Planview is a leading provider of work and resource management solutions, helping organizations to achieve their strategic objectives by optimizing their resources, project portfolios, and enterprise-wide processes.


Top features:

  • Capacity planning: Planview’s capacity planning feature allows organizations to balance resource capacity and demand to avoid overburdening their workforce.
  • Scenario planning: With Planview’s scenario planning feature, organizations can create and compare multiple project scenarios, helping them to identify the optimal approach.
  • Scenario modeling and forecasting: Planview enables users to create multiple scenarios and compare them to predict the impact of changes on project outcomes and budgets.


    • Lean budgeting: This feature enables organizations to align their budget with their strategic objectives for optimized cost and investment management.
  • Robust reporting capabilities: Planview provides comprehensive reporting capabilities that allow organizations to track and measure their progress.


  • Clustered templates: Offers limited selection of pre-designed templates and workflows, so customization is often necessary to ensure they align with specific business needs
  • Costly: Planview can be quite expensive, particularly for smaller organizations with limited budgets.

Cost: Trial period for 30 days is available while paid plans start at $20 per month.


Slack is a secure and productive platform for large-scale organizations’ communication, internally and externally. It goes beyond chat channels to provide project management support and third-party tool integration.

Top features:

  • Workflow builder: Automate away everyday tasks inside and outside of Slack, no coding required.
  • Data encryption: By default, Slack encrypts data at rest and data in transit. It further protects data with tools like Slack Enterprise Key Management (Slack EKM), audit logs, and integrations with top data loss prevention (DLP) providers.


  • Channels: In Slack, files and conversations flow in organized, searchable spaces called channels. Channels make it easier to share files and the context around them with the right people.
  • Slack APIs: Users can build custom apps that integrate their internal tools, processes, and data.


  • Can be distracting: With so many notifications and channels, it’s important to manage notifications to avoid distractions.
  • Disorganization: Communications move so quickly on Slack that individuals can sometimes feel lost by the rapid pace.

Cost: Slack’s Free version is available for personal use with limited features and paid plans start from $7.25 per month.


Podio offers a cloud-based solution that enables users to build customized applications and automate workflow processes without the need for coding. Its functionality includes facilitating team collaboration through data and content management.

Top features:

  • Overview and reports: Podio apps make any team’s work to visual with a clear overview of progress.
  • Podio Apps – Podio apps are the tools used by teams working on Podio to organize and track their work. Every app is made using a simple drag-and-drop interface, with which any user can pick from a combination of field types to create their apps.
  • Task management: Assign tasks, attach files, and discuss details by adding comments.


  • Great for remote teams: Podio’s collaboration tools are ideal for remote teams that need to work together on projects.
  • File sharing: From simply sharing a presentation as a status post, to completing a project by attaching design files – users can organize, discuss and track files anywhere in Podio.


  • Very basic interface: The basic nature of the user interface may be a downside for some users who prefer more visually appealing interfaces that catch their attention.
  • Downtime: User reviews featured complaints about sudden and frequent downtime that decrease productivity level.

Cost: Podio offers a free version for five employees with limited features, while paid package starts from $11.20 per month.

Jira Core

Jira Core is a server-based customizable workflow management solution that organizes tasks and projects into a centralized platform. It provides businesses with an infrastructure for automated processes and increased productivity.

Top features:

  • Configuration: This software is known to be highly configurable and customizable with granular control over security, privacy, and workflows.
  • Timeline view: Backed by Gantt Chart, timeline view lets users map dependencies and plans work effectively.
  • Cross-project syncing: You can mark tasks as a duplicate across projects to keep track of work between teams.


  • Subtasks: Break up a task into smaller parts, or show additional steps to complete an overall task.
  • Due dates: Track important dates and time so everyone’s working off the same deadline—no matter their time zone.


  • Limited pre-made templates: Only 23 pre-made templates are available, which can be a challenge.
  • Lack of integrations: Jira Core lacks integrations with many other productivity and task management sharing tools and apps.

Cost: Jira Core free version is available with limited functionalities while paid plan starts from $7.75 per user per month.


Huddle is a cloud-based project management solution that helps organizations to manage their projects according to the nature of tasks and clients. The dedicated client portal system lets manage each project and client safely and securely.

Top features:

  • Data encryption: Huddle uses industry-standard encryption to ensure that all data is secure and protected from unauthorized access.
  • Audit trail: Huddle’s audit trail feature provides a complete history of all activity on a file, including who accessed it, when, and what changes were made.
  • External collaboration: Huddle’s unique and holistic workspace and client portal approach to initiatives and collaboration make it simple to create secure spaces in the cloud.


  • Client portals: Dedicated client portals provide a source of controlled collaboration where users can keep control of document versions, make comments, manage content and request files against each client.
  • Workspaces: Huddle lets its users build their own workspaces according to projects, tasks and clients.


  • External integration: Huddle lacks external integrations. Some users reported it does not support Google Docs.
  • File compression: Huddle could compress a group of files but does not decompress them. Users are required to download any external tool to recover these files.

Cost: 30 days free trial period is available after that paid plan starts from $10 per month.

Teamwork is a web-based resource and workload management platform to manage team’s day-to-day capacity, planning and forecasting resources for future projects.

Top features:

  • Milestones: Users can set checkpoints or goals within a project to make sure everyone knows what is expected and by when.
  • Multiple view options: Users can choose the view that suits business requirements ranging from lists, Kanban boards, tables, Gantt charts to complete view.
  • Invoices: It supports invoice creation for a client’s project based on billable hours logged and relevant expenses or from fixed price.


  • Budgets: Create a custom budget for each project, track the hours and amount spent against it and set notifications when the allocated budget reaches a set threshold.
  • Files and versioning: Users can keep all important files in one place and add updated versions to ensure clear visibility of progress.


  • Limited integrations: doesn’t have as many integrations with other apps as some other project management tools.
  • Steep learning curve: The software’s many features may take some time to master for new users.

Pricing: Teamwork free version is available with limited access and paid plan starts from $5.99/month.


GuideCX focuses on helping your team onboard new clients faster with transparent and streamlined processes for each step.


  • Ready-made templates to build your complete funnel
  • Visibility controls for different stakeholders
  • Automated emails for next steps and other communication

Pricing: contact sales for updated info.


Rocketlane is a customer onboarding platform that helps your team accelerate and streamline your implementation and onboarding projects.


  • Client facing portal for project tracking and collaboration
  • Templates to ensure consistency in execution of client onboarding projects
  • Integrated CSAT, reminders, communication and document collaboration features

Pricing: start from 19$/user/month


Quip is a Salesforce productivity platform that enables collaboration and project planning within the Salesforce interface.


  • Unlimited collaborative documents, slides, and spreadsheets
  • Built-in chat for every document and file
  • Workflow templates that you can adapt to your needs

Pricing: from $10.00/user/month.


Yammer is a collaboration tool and enterprise social network that works with Microsoft365 apps.


  • Integrations with Microsoft Teams, SharePoint, and more
  • Search and discovery to find relevant people, groups, and projects
  • Invite-only groups for specific projects or other purposes

Pricing: from $8.00/user/month.


Orangescrum has both simple and agile project management capabilities for teams of any size.


  • Contextual collaboration with @mentions, task labels, and reminders
  • Custom role creation to assign specific privileges
  • Kanban, Gantt chart, subtask hierarchy, and task list-style views

Pricing: from $9.00/month for 10 users.


Sinnaps is an online project management tool with 30-day implementation and robust team training.


  • Gantt planner and agile task views
  • Built-in chat for real-time collaboration
  • Scrum management for agile sprints

Pricing: free, or paid plans from $2.50/user/month.


ionBIZ project management software is geared toward project-driven departments in ICT, engineering, and consultancy businesses.


  • Subtasks and milestones for managing complex projects
  • Automatic analysis of profits, markup, and other financials
  • Interactive Gantt chart

Pricing: contact sales for updated info.


Leankor is a cohesive project management system hosted in the Salesforce Cloud.


  • Detailed and flexible Kanban views that adapt to different work styles
  • Birds-eye view of project portfolios to make better business decisions
  • Resource scheduling to avoid over-and under-utilization

Pricing: contact sales for updated info.

PPM Studio

PPM Studio operates on a PMO framework for agile project management and more.


  • Configurable to standard methodologies including PRINCE2, CMMI, and PMBOK
  • Milestone planning for each project task
  • 2 way import/export with Microsoft Project

Pricing: contact sales for more info.

Planisware Orchestra

Planisware is a large-scale portfolio project management solution that helps you build efficient project pipelines.


  • Executive summary dashboard tracking on-time and on-budget metrics
  • Gantt charts and PERT diagrams for company-wide project planning
  • Information centralization through social feeds, shared documents, and more

Pricing: contact sales for updated info.


Binfire is a work management system suited for remote teams with fast onboarding processes.


  • Compatible with Agile, Waterfall, and Hybrid work methods
  • Live chat and message board tools for instant collaboration
  • Personal dashboard with Kanban board for task statuses

Pricing: from $6.50/user/month.


Twproject is an intuitive project management solution for enterprise clients who need control over their processes.


  • Impact bar alerts you to overdue projects, budget concerns, and other issues
  • Multiple time tracking methods that adapt to your existing habits
  • Consolidated contact list for colleagues, customers, and other contacts

Pricing: from~$5.75/user/month.


Sciforma is an enterprise-level portfolio management software that gives deep insights to top decision-makers.


  • Gantt chart view to reveal project critical path
  • Resource allocation and tracking with labor assignments, costs, risks, and more
  • Support for Agile, Waterfall, and other project methodologies

Pricing: contact sales for updated info.


Targetprocess uses project visualizations to help you incorporate agile work methods across teams in your enterprise.


  • Configurations for SAFe, LeSS, Scrum, and other frameworks
  • Cycle time tracking by team to improve on-time delivery
  • Dozens of ready-to-use reports for sprint progress, risk analysis, and more

Pricing: contact sales for updated info.

inMotion Now

inMotion Now is designed for creative and marketing professionals to manage projects and scale their teams.


  • Central dashboard with views at the campaign, project, and task level
  • Custom views in Gantt chart or Kanban board style
  • Auto-Naming and Auto-Numbering feature to ensure consistent names across campaigns

Pricing: contact sales for updated info.

Project Insight

Project Insight is an award-winning work management tool that expands and scales as your business grows.


  • Intelligent project scheduling updates later tasks when earlier tasks are changed
  • Integrated time tracking on desktop and mobile
  • Centralized approval process that consolidates comments and sign-off for every task

Pricing: free, or paid plans from $35.00/user/month.


BigTime is a project management solution with robust time, billing, and expense tracking tools.


  • Streamlined approval workflows for both time and expenses
  • Adjustable timesheets and time tracking views for accurate billing
  • Built-in billing, invoicing, and even payments with BigTime Wallet

Pricing: from $10.00/user/month with a minimum of 5 users.


Viewpath is a powerful project management platform with support for building PMOs.


  • Drag-and-drop functions for Gantt chart and Kanban board views
  • Resource capacity dashboard for all your projects
  • Real-time updates on project progress for all team members
  • Easy-to-share views for external stakeholders and collaborators


Viewpath does not list pricing, but you can request a free demo.


Comindware is a low-code workflow management software designed for teams transitioning from an Excel-based tracking system.


  • Fast workflow setup that’s easy to adjust down the line
  • Workflow solutions for documents, approvals, IT, HR, claims, and more
  • Central task routing based on rules for prioritization and team workload

Pricing: contact sales for updated info.


OmniFocus’s task management tools simplify workflows and are deeply integrated into Apple devices.


  • Keyboard shortcuts to add tasks quickly
  • Forecast views to see what’s due next and stay on task
  • Customizable Perspective views to see exactly what’s important for your workflow

Pricing: from $99.99/user/year.

Comparison: explore this OmniFocus alternative!


Task2Bill covers the entire project workflow from project initiation to invoicing and billing.


  • Task lists and Kanban boards with drag-and-drop functions
  • Project milestones to help you plan for key events
  • Custom role creation based on employee needs and responsibilities

Pricing: free, or paid plans start from $15.00/month for 50 users.

Oracle Project Resource Management

Oracle Project Resource Management Cloud is part of Oracle’s E-Business Suite and comes with powerful tools for managing enterprise teams.


  • Shared resource calendars to monitor staff availability
  • Centralized skill repository to search for the best person for each task
  • Communication threads across projects and tasks to collaborate with colleagues

Pricing: contact sales for updated info.


KeyedIn tools work for project portfolio management and have options for agile project management.


  • Portfolio level views to aid in key business decisions
  • Daily project health updates to catch and address problems early
  • Simple resource forecasting and management based on role or skill

Pricing: contact sales for updated info.


Ruum is a no-code process management software that helps automate your tasks and projects.


  • Flexible and customizable forms to capture the data you need
  • Timeline, Kanban, and task list views for however you prefer to work
  • Standardized processes can be easily shared across the organization

Pricing: free, with paid plans at undisclosed prices.


BigPicture encompasses portfolio, product, and project management and integrates with Jira and Trello.


  • Support for leading classic, hybrid, and agile methodologies, including SAFe and LeSS
  • 10 powerful management modules: Overview, Scope (WBS), Gantt, Board, Roadmap, Resources, Teams, Risks, Calendar, and Reports
  • Gantt module adaptable to any granularity, suitable for waterfall and agile road mapping, with a “what-if scenario” sandbox mode available

Pricing: from $5.00/month for up to 10 users.


Crunchflow is a robust project management solution that combines multiple applications in a single interface.


  • Smart dashboards with project milestones and progress updates
  • Real-time updates on performance rankings and project analytics
  • CRM tools for managing clients and contacts

Pricing: contact sales for updated info.


Workamajig is a dedicated project management platform for creative teams and agencies.


  • Manage complex creative workflows with different verification stages
  • Use time tracking to stay on top of all billable hours and send more transparent invoices
  • Includes a sales CRM for closing and onboarding leads

Pricing: from $50.00/user/month.

Cloud Coach

Cloud Coach is a Salesforce project management app, with the ability to choose Agile or Waterfall methodology as the basis for your projects.


  • Robust project management from within Salesforce
  • User-based time tracking for all projects and tasks
  • Offers Gantt charts complete with dependencies, timelines, and other views

Pricing: free, or paid plans from $39.00/user/month.


Just3Things is an Objectives and Key Results (OKR) SaaS platform, that empowers businesses to align and focus their efforts to deliver results.


  • Transparency of goals and activity
  • Various integrations
  • Quickly update OKR progress

Pricing: Standard, Advanced, and Enterprise pricing models are available.

Scrumworks Pro

ScrumWorks Pro is a powerful Agile project planning tool.


  • Cross-project views help managers maintain a 1000-mile overview
  • Product release forecasts with different models based on recent Scrum sprints
  • Combine Scrum with other Agile methods like Kanban or iterative Agile

Pricing: a software license plan is available for$276.00/year.


Kantree is a work management platform for managing Agile projects.


  • Burndown charts and velocity tracking helps you speed up your sprints
  • Collaborate on a product backlog and source bug reports from users with open forms
  • Edit cards with custom fields and assign them to one or multiple users

Pricing: paid plans from $8.00/user/month.


MyCollab is a simple project management tool for small and medium businesses.


  • Create project roadmaps with detailed phases
  • Use Kanban or table views to keep track of your projects
  • Handle support ticket and bug report workflows within the platform

Pricing: there are 3 plan tiers, Startup, Small Office, and Professional. The Startup plan starts at $19.00 per month and includes up to 10 users.


Agilefant is a project management tool tailored to Agile frameworks like Scrum, SAFe, Kanban, and more.


  • Collaborate on a product backlog and choose which user stories to prioritize
  • Manage sprints and iterations with native tools like burndown charts
  • Provide guest access to external stakeholders

Pricing: includes 4 pricing tiers: Team, Group, Business, and Enterprise. Team plans from $5.00/user/month.


Hygger is a Kanban-based project management tool for Agile teams.


  • Customize the columns of the Kanban board to suit your internal workflows
  • Use the alternative views, timeline, and list to get a better overview of project progress
  • Track Scrum sprint performance with burndown charts, velocity, and sprint release reports

Pricing: free plan available with up to 100MB of total storage. Paid plans from $7.00/user/month.


PlanStreet is a project management solution that supports Agile workflows.


  • Use Scrum board or Kanban templates to kickstart your projects
  • Time and expense tracking helps keep your projects under control
  • HIPAA-compliant forms and data storage for appointment scheduling and case management

Pricing: basic plans from $25.00/user/month and Enterprise from $35.00/user/month.


Gouti is a project management tool for Agile companies.


  • Create a project charter to outline the basic foundation of a project
  • Use Kanban boards to manage tasks and smaller goals within teams
  • Capacity planning outlines team availability and can help you when planning sprints

Pricing: a limited free plan without collaboration is available. Premium plans start at $9.33/user/month.

Heyunka Waypoint

Heyunka Waypoint is a project management tool for Agile and Lean teams.


  • Plan iterations, sprints, and larger releases within the same dashboard
  • Create a product backlog of user stories to work on in future sprints
  • Track progress with a release burndown report

Pricing: free for up to 5 users. The paid plan starts from $17.70/user/month for up to 100 users.

Odoo Project

Odoo Project is a tool for managing Agile projects.


  • Keep timesheets and compare them with forecasts to get a real breakdown of performance
  • Add notes or attach files to collaborate on task cards in real time
  • Create and customize analytics dashboards to track project progress

Pricing: Odoo Project is open source and available for free. Hosted cloud and on-premise plans available from $22.00/user/month.


Axosoft is a project management tool specifically designed for Agile software development.


  • Create and prioritize a product backlog with the Axosoft release planner
  • Monitor sprint velocity, burndown rate, and estimate iteration ship dates
  • Generate bug tickets from email and handle customer communications within the same dashboard

Pricing: hosted plans from $21.00/user/month and Enterprise starts at $35.00/user/month. Self-hosted plans are also available.


Weekdone is a project management solution built around the objectives and key results (OKRs) goal-setting framework.


  • Break down quarterly objectives into smaller projects and tasks
  • Use weekly check-ins to keep your team moving forward
  • Track KPIs and overall team performance in customizable dashboards

Pricing: free for up to 3 users. The first 10-user-package costs $9.00/user/month. The price decreases with user volume.



Taiga is a software tool that is great for agile teams.


  • Collaborate on developing a product backlog with your team and stakeholders
  • Stay on track with Sprint burndown charts and other performance analytics
  • Use Kanban boards for high-level planning or to create Scrum boards for a Sprint

Pricing: free for up to 3 users. Premium plans from $5.00/user/month.

SAM9000 Kanban

Sam9000 Kanban is an agile project management app, with document management and an innovative 3D multi-level Kanban.


  • Document management with 100GB included
  • File sharing, guest upload for big files
  • Task auto-scheduling with AI, based on your priorities

Pricing: $2.90/user/month.

ObjectiF RPM

ObjectiF RPM is an enterprise software for increased business agility.


  • Customizable state machine workflows
  • Visualization with UML and SysML diagrams
  • Template for the Scaled Agile Framework®, SAFe®

Pricing: subscriptions from $155/month or licenses can be purchased from $2,370.


Kanbanchi is an intuitive Kanban solution that makes it easy to implement the framework.


  • Customize Kanban board templates to your company’s workflow
  • Google Calendar and other crucial integrations
  • Team workload monitoring tools to avoid bottlenecks

Pricing: Kanbanchi offers 3 different plans: Starter, Professional, and Enterprise. Starter plans from $7.95/user/month.


KanbanFlow is a Kanban-focused project management platform.


  • Use Kanban boards to plan projects throughout different phases
  • Assign different task cards to different teams or users (with deadlines and notifications)
  • Use horizontal swimlanes (like teams, products, and more) to get a more granular overview

Pricing: free plan available with limited features. The Premium plan starts at $5/user/month.


WiseTeam is a project management platform that supports multiple Agile frameworks including Kanban.


  • Use the main Kanban board to break down projects into assignable tasks
  • Assign time values to tasks and use a unique workload board to maximize the productivity of your team
  • Also supports project portfolio management and even a basic CRM

Pricing: from $33/user/month. On-site licenses and custom enterprise plans are also available.

Preview App

Preview App is a project management app specifically for creative teams and web developers.


  • Use a Kanban board (or Scrum board) to plan and assign specific tasks
  • Use a bug tracker to populate your product backlog and future sprints
  • Add comments directly to specific areas of a wireframe, live test site, or graphic

Pricing: free for up to 10 users with a single project. Freelance plans start at $35/unlimited users/month with up to 10 separate projects.

GoodDay Work

GoodDay is a work management platform with support for Kanban and other Agile and Lean methods.


  • Kanban layout supports sub-projects, swimlanes, and more
  • Task table and list layout to make task creating and assignment easier
  • Special past-due and priority views for managers to help them keep projects on schedule

Pricing: free for up to 15 users with a single project. Professional plans start at $4/user/month.


Kanbanize is a Kanban-based platform for managing projects.


  • Combine Kanban with timeline views to better visualize your project status
  • Forecast project finish dates based on the flow of individual task cards
  • Automate repetitive tasks with powerful workflow rules

Pricing: the minimum plan size includes 15 users and is roughly $6/user/month.


Nostromo is another Kanban-based platform for managing digital products.


  • Kanban boards with user assignment (and email notifications) and sub-task checklists
  • Track hours worked, and compare them with the estimates for the project or card
  • Design feedback tool lets you leave comments directly on designs and layouts

Pricing: free plan with limited functionality available. The paid plan costs $5/user/month.


Polydone is a Kanban-based project management app with a focus on transparency.


  • The smart Kanban board includes time estimates and is searchable with custom filters
  • Create and customize task card templates to speed up your internal workflows
  • Automatic timesheets based on estimates and team member contributions

Pricing: free plan available for up to 2 projects. Paid plans from $7/user/month.


PROAD is a project and resource management platform that also handles billing and invoicing.


  • Handle customers, contacts, and projects from the same dashboard
  • Plan availability and log billable hours with time tracking tools
  • Use tracked project hours to automatically generate and send invoices

Pricing: PROAD is separated into separate “sub-products” rather than pricing tiers. These start from $38/user/month.


Taskworld is a project management solution focused on the Kanban board and workflow.


  • Break large projects into specific tasks and assign them within the Kanban board
  • Use the timeline view to forecast finish dates and compare them with deadlines
  • Fill out cards with smaller tasks in a checklist format (and assign them)

Pricing: from $10/user/month, with custom enterprise plans available.


Pipefy is a Kanban-style project management system designed for managing complex workflows from start to finish.


  • Gather requests through internal or external forms, dedicated emails, or integrated tools
  • No-code automation for every step of the workflow
  • Integrations with ERPs, accounting software, and more

Pricing: paid plans from $18/user/month. There are free, business, enterprise, and unlimited plans available.



Stackby is a unique platform that combines the functionalities of a spreadsheet and database, enabling users to design their own workflows and streamline them with the help of third-party services.

Top features:

  • Diverse product portfolio: Stackby offers different project management and coding platforms that are based on spreadsheet style database concept.
  • App integrations: Stackby has native integrations with many popular business apps such as Slack, Clearbit, Alphavantage, Hunter, Mattermark, etc.


  • NLP and Machine Learning integrations: Users can integrate Google NLP to Stackby to pull information about people, places, and events, and better understand social media sentiment and customer conversations.
  • Workflow automation: Stackby provides automation capabilities through Zapier, allowing users to automate repetitive tasks and save time.


  • Limited functionality: While Stackby offers many features, it may not be suitable for businesses with complex needs.
  • Suitable for experts: Although it is designed as a no-coding solution, it is best suited for experts in the field who have a deep understanding of the underlying concepts and technicalities.

Cost: Free version is available with limited features and paid plans starts from $5 for a single user.


ProjectManager is a cloud-based project management tool for projects that require vigorous planning, forecasting, cost analysis, resource allocation, task management and reporting.

Top features:

  • Secure collaboration: Prioritize this with versatile custom roles, user permissions, approval workflows, project restrictions and enterprise-level technical security.
  • Advanced resource management: Schedule resources, manage workloads, submit timesheets and track it all in real time, across projects.
  • Time tracking: Team members can log hours as they work, then use those hours to automatically populate timesheets at the end of the week.


  • Visibility: Get live insights into team’s workload and make changes like reassignments easily.
  • Portfolio management and reporting: Design custom portfolio dashboards, allocate resources, balance budgets, and run in-depth reports.


  • Limited synchronization: ProjectManager offers integrations with a limited number of productivity tools.
  • Real-time interaction: Some users said the tool hasn’t quite cracked the code on simultaneous user collaboration.

Cost: It offers a 30-day trial period after which paid plans start from $13 per user per month.


Huddle is a cloud-based project management solution that helps organizations to manage their projects according to the nature of tasks and clients. The dedicated client portal system lets manage each project and client safely and securely.

Top features:

  • Data encryption: Huddle uses industry-standard encryption to ensure that all data is secure and protected from unauthorized access.
  • Audit trail: Huddle’s audit trail feature provides a complete history of all activity on a file, including who accessed it, when, and what changes were made.
  • External collaboration: Huddle’s unique and holistic workspace and client portal approach to initiatives and collaboration make it simple to create secure spaces in the cloud.


  • Client portals: Dedicated client portals provide a source of controlled collaboration where users can keep control of document versions, make comments, manage content and request files against each client.
  • Workspaces: Huddle lets its users build their own workspaces according to projects, tasks and clients.


  • External integration: Huddle lacks external integrations. Some users reported it does not support Google Docs.
  • File compression: Huddle could compress a group of files but does not decompress them. Users are required to download any external tool to recover these files.

Cost: 30 days free trial period is available after that paid plan starts from $10 per month.


Quickbase is a platform where users can create custom applications that solve business challenges and improve workflows.

Top features:

  • Advanced reporting and analytics: Quickbase provides powerful reporting and analytics capabilities, enabling businesses to gain insights into their data and make informed decisions.
  • Site selection & evaluation: Site selection and evaluation features allow users to choose the right locations every time with custom site selection applications that close visibility gaps and give confidence in every growth decision.
  • Subcontractor management: Eliminate manual work and easily track contracts, vendor performance, certifications, and overall job quality across the entire project portfolio.


  • No coding required: With drag-and-drop functionality, Quickbase enables users to create custom solutions without the need for extensive coding knowledge.
  • Automated workflows: Quickbase allows users to automate repetitive tasks and streamline workflows, reducing the risk of errors and saving time.


  • No export option: There is no option to export or summarize a lot of the configuration information for the application.
  • Low customization: While Quickbase is designed to be customizable, the level of customization available is limited, particularly in terms of UI/UI customization.

Cost: Quickbase offers a free trial for 30 days, with pricing starting at $30 per user per month.

Microsoft Planner

Microsoft Planner is a web- and mobile- based platform with integration of Office 365 to create plans, assign tasks, chat about tasks and see charts of team’s progress. This team-work oriented tool can be used in a variety of ways.

Top features:

  • Schedule view: The schedule view in Microsoft Planner allows to view tasks by due date in a timeline format, making it easy to prioritize and manage work.
  • Native integrations: Integration with other Microsoft 365 apps like Teams, SharePoint, and Outlook, making it easy to manage tasks across multiple platforms.
  • Comments section: The comments section in Microsoft Planner allows team members to communicate about tasks and projects in real-time.


  • Charts and graphs: Generate visual representations of progress using interactive charts and graphs.
  • Task boards: Teams can organize and prioritize tasks based on their needs.


  • Lack of notifications: Microsoft Planner lacks notification features such as notification in case of assigning a task, change in task or completion of task.
  • Permissions: Permissions aren’t configurable, anyone can delete any task at any time and there is no option to retrieve it.

Cost: Microsoft Planner is included with Microsoft 365 Business Premium and Microsoft 365 Enterprise plans. It also offers a free trial.


Workfront is a cloud-based work management platform that streamlines work processes, fosters collaboration, and provides real-time visibility into projects. Its key features include resource management, digital proofing, and automation.

Top features:

  • Enterprise-scale workflows: It centralizes work in one place where cross-functional teams can connect, collaborate, and execute to build a system of record for work.
  • Resource management: Workfront provides a detailed view of team capacity and workload.
  • Portfolio management: With Workfront, organizations can manage their entire portfolio of projects, from ideation to execution, in one centralized platform.


  • Proofing and review: Proofing and review features allow teams to collaborate and provide feedback directly on creative assets without the need for external tools.
  • Enterprise-grade security: It provides top-notch security features to ensure the confidentiality, integrity, and availability of user data.


  • Complexity: While the platform is highly customizable and offers a wide range of features, it can be complex to set up and use, especially for organizations with a large number of projects and teams.
  • Dealing with multiple file formats: Certain file formats do not render correctly in Workfront Proof (eg, .XLS files)

Cost: Workfront offers a free trial and pricing plans that start at $30 per user per month.

MS Project

MS Project is a Microsoft features-based project management software for developing a schedule, assigning resources to tasks, tracking progress, managing the budget and analyzing workloads.


Top features:

  • Business intelligence: Create interactive dashboards to view overall status and drill down into the details of your projects and programs, using Power BI visualization.
  • Resource management: It allows users to identify resource overallocation and suggest corrective actions.
  • What-If scenarios: This feature allows users to create and compare different project scenarios to better understand the impact of their decisions.


  • Native integrations: Integration with other Microsoft tools such as Excel, SharePoint, and Teams.
  • Risk management: Microsoft Project provides a built-in risk management tool that allows managers to identify potential risks and develop mitigation plans.


  • Compatibility issues: Compatibility issues can arise if team members are using different tools or versions of Microsoft Project.
  • Training time: MS Project may have a familiar Microsoft interface but to get the most out of its features and capabilities, a user needs some training and familiarization.

Cost: Microsoft Project offers a one month free trial, and its pricing starts at$10 per user per month.

Choose the project management platform that will best fit your business

Well, that was a lot of information, wasn’t it? We’re here to help you make some sense of it all.

As more teams work remotely and more businesses see the value of an organized work environment, it’s so important that your business identifies which platform is right for you.

Do you want something focused on time and task management? Or something more complete (like — a customizable, open platform that makes work…work.

Curious as to what customers are saying about us? See reviews.

Rachel Hakoune is a Content Marketing Manager at Originally from Atlanta, she is finding the balance between southern charm and Israeli chutzpah.
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